Office Tab: Open, save and close a group of documents

With Office Tab, you can add a saved document into a group and using a group to manage documents or files in Microsoft Office applications. Tip: A never saved document cannot be added into a group.

What’s the difference between Word Favorites and Office Favorites?

Add a saved document or file into a group

Open multiple documents or files with Office Tab

Applying save operation to multiple documents or files

Close all documents or files of a group

Add files from a folder into a group

Add all opened documents/files into a group

What’s the difference between Word Favorites group and Office Favorites group?

Before telling you how to add a saved document or file into a group in Microsoft Office applications with Office Tab, I want to let you know there are 2 types of Favorites group within Office Tab as shown in the below screenshot.

In Microsoft Word application, you will have the Word Favorites and Office Favorites. What’s the difference between Word Favorites and Office Favorites? If you add a saved document or file into a Word Favorites group, the Word Favorites group is only visible and available in Word application. If you add a saved document or file into an Office Favorites group, the Office Favorites group is visible and available in all Office applications which have Office Tab supported. For example, I have 2 saved documents (Document A and Document B) open in Word, and I add the Document A into Word Favorites group (Word) and add the Document B into Office Favorites group (Office) in Word as shown in the below screenshots.

Document A locating at Word Favorites group (Word):

Document B locating at Office Favorites group (Office):

As shown in the above screenshots, both the Word Favorites group (Word) and Office Favorites group (Office) is visible and available in Word application. But if you open the Excel application, you will only see the Office Favorites group (Office) in it as shown in the below screenshot. If you click on the Document B or click on Open this group command in the Office Favorites group (Office) in Excel, it will open the document in Word application directly.

Only the Office Favorites group (Office) is visible and available in Excel:

Add a saved document or file into a group

You can quickly add a saved document or file into a group as follows:

1. Click Office Tab > Add to Favorites > Add to Word Favorites or Add to Office Favorites.

2. In the pop-up windows, please choose a group you want to add to or create a new group for adding to.

3. You can also add a saved document or file into a group in Office 2003, 2007 and 2010 by right-clicking on the tab and choose Add to Word Favorites or Add to Office Favorites command as shown in the below screenshot.

Open multiple documents or files with Office Tab

If you have added multiple documents or files into a group before, you can quickly open multiple documents or files at once.

1. Please click Office Tab > (clicking on the group you want to open) > Open this Group as shown in the below screenshot.

2. You will see all the documents or files of the group will be opened as shown in below screenshot.

Applying save operation to multiple documents or files

If multiple documents or files within a group have been modified and you want to quickly save all of them, you can quickly applying the save operation to all of those multiple documents as follows:

1. Click Office Tab > clicking on the group you want to apply save operation to > Save this Group as shown in the below screenshot.

Note: All documents or files of the group will be saved!

Close all documents or files of a group

If the documents or files have been added into a group, you can quickly close all open documents or files of the group as follows:

For example, the Document A and Document B has been added in to the Word group as shown in the below screenshot, and they are open in Word.

After clicking Close this Group command, the Document A and Document B will be closed, please see below screenshot.

Add all opened documents/files into a group

You can add all opened documents into a group by clicking Office Tab >(clicking on the group you want to add in) > Add All to this Group.

Add files from a folder into a group

You can add closed files from a folder into the group you want

1.Click Office Tab > (clicking on the group you want to add in) > Add Files to this Group.

2. In the popping Open dialog, select the files you want to add into the group form a folder, click Open, and the selected files have been added into group.