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Kutools for Excel 22.00 HOT

300+ Powerful Features You Must Have in Excel

Kutools-for-Excel

Kutools for Excel is a powerful add-in that frees you from performing time-consuming operations in Excel, such as combine sheets quickly, merge cells without losing data, paste to only visible cells, count cells by color and so on. 300+ powerful features / functions for Excel 2019, 2016, 2013, 2010, 2007 or Office 365!

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It enables tabbed browsing, editing, and managing of Microsoft Office applications. You can open multiple documents / files in a single tabbed window, such as using the browser IE 8/9/10, Firefox, and Google Chrome. It's compatible with Office 2019, 2016, 2013, 2010, 2007, 2003 or Office 365. Demo

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How to create a dynamic list without blank in Excel?

In some cases, you have a list of data with some blanks, and now you want to create a dynamic list based on these data without the blanks, and most of you may remove the blank one by one then create the dynamic list, but here I will tell you a quick way to solve this task in Excel.

Create a dynamic list and remove blanks


arrow blue right bubble Create a dynamic list and remove blanks

1. Select a cell next to the original list and type this formula =IF(B2="","",MAX(A$1:A1)+1) into it, and then drag the autofill handle down to the range you need. Now you will see only the cells with data has a number next to. See screenshot:

doc-drop-down-list-without-blank-1

In above formula, B2 is the first cell in the range that you will create a dynamic list by.

2. Then go to another column and type this formula =IFERROR(INDEX($B$2:$B$11,MATCH(ROW()-ROW($D$1),$A$2:$A$11,0)),"") into it, and then drag the autofill handle down until blank cells appears.

doc-drop-down-list-without-blank-2

In the above formula, B2: B11 is the range of original data, and A2:A11 is the range that number the row in step 1.

3. Then select a cell or range you want to create the dynamic list without blanks, and click Data > Data Validation. See screenshot:

doc-drop-down-list-without-blank-3

4. In the Data Validation dialog, select List from the Allow list, and type this formula =OFFSET(Sheet1!$C$1,1,0,MAX(Sheet1!$A:$A),1) into Source textbox. See screenshot:

doc-drop-down-list-without-blank-4

Note:

1. In Excel 2007, users cannot use reference to other worksheets or workbook for Data Validation criteria. Therefore, you need to select a blank cell in current worksheet in Step 3, and enter the formula =OFFSET($C$1,1,0,MAX($A:$A),1) into Source text box in Step 4.

2. In the above formula, C1 is the first cell of the new list you made in step 2.

5. Click OK. Then you can see the dynamic list is created without blanks.

doc-drop-down-list-without-blank-5


quickly select duplicate or unique values in an Excel range

In Excel sheet, if you have a range which includes some duplicate rows, you may need to select them or outstanding them, but how can quickly solve this job?If you have Kutools for Excel, you can use the Select Duplicate & Unique Cells utility to quickly select the duplicate ones or unique values in the range, or fill background and font color for the duplicates and unique values.  Click for 30 days free trial!
doc highlight duplicate across columns 6
 
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  • To post as a guest, your comment is unpublished.
    Marc · 4 months ago
    THank you so much for this beautiful trick !! very smart and beautiful ! Marc
  • To post as a guest, your comment is unpublished.
    David · 9 months ago
    you are a genius :)
  • To post as a guest, your comment is unpublished.
    RJ · 1 years ago
    Thanks a lot! Just perfect and exactly what I needed.
  • To post as a guest, your comment is unpublished.
    JV · 1 years ago
    Hi Guys, your tutorial above 'create a dynamic list without blank in Excel' worked perfectly for me.

    Without people like you I would never have gained the skills in Excel I have today.

    Thank You so very much. Regards. JV
  • To post as a guest, your comment is unpublished.
    Rodrigo · 1 years ago
    This works perfectly, thanks, but what can I do in case of dependant lists, where the secondary list depends on a primary list in another cell?
  • To post as a guest, your comment is unpublished.
    sdafasf · 1 years ago
    I recreated the exact same formulas and cells and it repeats the numbers. Instead of 1, 2, 3, it's showing, 1, 1, 2, 2, 3, 3, etc.
    • To post as a guest, your comment is unpublished.
      Sunny · 1 years ago
      Hi, sdafasf, could you upload your data and formula for details?
  • To post as a guest, your comment is unpublished.
    Jerome · 2 years ago
    I'm just getting circular reference on the max formula? It's not working. If I change my iteration settings, it just keeps continuously keeps adding for no reason.
  • To post as a guest, your comment is unpublished.
    pavanrag · 2 years ago
    Thanks. For some reason i does not populate the last 8 row. Say my total count or max value is 34 this formula populates only 26. Any idea?
  • To post as a guest, your comment is unpublished.
    Pavan · 2 years ago
    Thanks. For some reason i does not populate the last 8 row. Say my total count or max value is 34 this formula populates only 26. Any idea?
  • To post as a guest, your comment is unpublished.
    Mohtashim · 2 years ago
    Thank you very much for this post. It really helped me in creating numbers in ascending order excluding blank cells in Excel.


    Thumps up:)
  • To post as a guest, your comment is unpublished.
    Thank you · 2 years ago
    The create dynamic list and remove blanks

    worked perfectly, thank you for posting this.
  • To post as a guest, your comment is unpublished.
    Cath · 2 years ago
    In Excel 2007 you can refer to a list in another sheet if it's been named. When you want to reference the list, click into the Source box, press the F3 function key, and select the list

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