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Kutools for Excel 22.00 HOT

300+ Powerful Features You Must Have in Excel

Kutools-for-Excel

Kutools for Excel is a powerful add-in that frees you from performing time-consuming operations in Excel, such as combine sheets quickly, merge cells without losing data, paste to only visible cells, count cells by color and so on. 300+ powerful features / functions for Excel 2019, 2016, 2013, 2010, 2007 or Office 365!

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Office Tab 14.00HOT

Adding Tabbed Interface for Office

Office Tab

It enables tabbed browsing, editing, and managing of Microsoft Office applications. You can open multiple documents / files in a single tabbed window, such as using the browser IE 8/9/10, Firefox, and Google Chrome. It's compatible with Office 2019, 2016, 2013, 2010, 2007, 2003 or Office 365. Demo

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Kutools for Outlook 13.00NEW

100+ Powerful Features for Outlook

Kutools-for-Outlook

Kutools for Outlook is a powerful add-in that frees you from time-consuming operations which majority of Outlook users has to perform daily! It can save your time from using Microsoft Outlook 2019, 2016, 2013, 2010 or Office 365!

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100+ Powerful Features for Word

Kutools-for-Word

Kutools for Word is a powerful add-in that frees you from time-consuming operations which majority of Word users have to perform daily! It can save your time from using Microsoft Word / Office 2019, 2016, 2013, 2010, 2007, 2003 or Office 365!

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Classic Menu for Office

Bringing Back Your Familiar Menus

Restores the old look and menus of Office 2003 to Microsoft Office 2019, 2016, 2013, 2010, 2007 or Office 365. Don’t lose time in finding commands on the new Ribbon. Easy to deploy to all computers in enterprises and organizations.

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How to count / sum cells based on filter with criteria in Excel?

Actually, in Excel, we can quickly count and sum the cells with COUNTA and SUM function in a normal data range, but these function will not work correctly in filtered situation. To count or sum cells based on filter or filter with criteria, this article may do you a favor.

Count / Sum cells based on filter with formulas

Count / Sum cells based on filter with Kutools for Excel

Count / Sum cells based on filter with certain criteria by using formulas


Count / Sum cells based on filter with formulas

The following formulas can help you to count or sum the filtered cell values quickly and easily, please do as this:

To count the cells from the filtered data, apply this formula: =SUBTOTAL(3, C6:C19) (C6:C19 is the data range which is filtered you want to count from), and then press Enter key. See screenshot:

doc count based on filter 1

To sum the cell values based on the filtered data, apply this formula: =SUBTOTAL(9, C6:C19) (C6:C19 is the data range which is filtered you want to sum), and then press Enter key. See screenshot:

doc count based on filter 2


Count / Sum cells based on filter with Kutools for Excel

If you have Kutools for Excel, the Countvisible and Sumvisible functions also can help you to count and sum the filtered cells at once.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days. 

After installing Kutools for Excel, please enter the following formulas to count or sum the filtered cells:

Count the filtered cells: =COUNTVISIBLE(C6:C19)

Sum the filtered cells: =SUMVISIBLE(C6:C19)

doc count based on filter 3

Tips: You can also apply these functions by clicking Kutools > Functions > Statistical & Math > AVERAGEVISIBLE / COUNTVISIBLE / SUMVISIBLE as you need. See screenshot:

doc count based on filter 4

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Demo: Count / Sum cells based on filter with Kutools for Excel

Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Download and free trial Now!


Count / Sum cells based on filter with certain criteria by using formulas

Sometimes, in your filtered data, you want to count or sum based on criteria. For example, I have the following filtered data, now, I need to count and sum the orders which name is “Nelly”. Here, I will introduce some formulas to solve it.

doc count based on filter 5

Count cells based on filter data with certain criteria:

Please enter this formula: =SUMPRODUCT(SUBTOTAL(3,OFFSET(B6:B19,ROW(B6:B19)-MIN(ROW(B6:B19)),,1)), --( B6:B19="Nelly")), (B6:B19 is the filtered data that you want to use, and the text Nelly is the criteria that you want to count by) and then press Enter key to get the result:

doc count based on filter 6

Sum cells based on filter data with certain criteria:

To sum the filtered values in column C based on the criteria, please enter this formula: =SUMPRODUCT(SUBTOTAL(3,OFFSET(B6:B19,ROW(B6:B19)-MIN(ROW(B6:B19)),,1)),( B6:B19="Nelly")*(C6:C19)) (B6:B19 contains the criteria that you want to use, the text Nelly is the criteria, and C6:C19 is the cell values you want to sum), and then press Enter key to return the result as following screenshot shown:

doc count based on filter 7


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Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

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  • To post as a guest, your comment is unpublished.
    Mohammed Abrar · 1 months ago
    Can this be done with more than one criteria? I mean, I know it can be as per the below answered questions. I have to have sum based on two criteria's One criteria in Row B as "RN" and another one in row DX as "D" and the sum is going to be in row EA. Any help would be great!
  • To post as a guest, your comment is unpublished.
    lb.arteaga@gmail.com · 9 months ago
    Does anybody knows how to do this but with more than one criteria? I mean, if I wanted to SUM only positive values?
    • To post as a guest, your comment is unpublished.
      skyyang · 9 months ago
      Hi, Bernardo,
      To solve your problem, you should apply below formula:
      =SUMPRODUCT(SUBTOTAL(9,OFFSET(B2,ROW(B2:B14)-ROW(B2),0)),--(A2:A14="Lucy"),--(B2:B14>0))

      Please try, hope it can help you!
  • To post as a guest, your comment is unpublished.
    DVS · 3 years ago
    It's absolutely ridiculous that EXCEL requires the formula to be so complicated! All that should be needed is a SUBTOTAL(9,Range) WHERE/HAVING criteria (X,Y,Z).
    • To post as a guest, your comment is unpublished.
      Nebojsa · 1 years ago
      I agree. It is ridiculous

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