Repeatedly print title (top row) on every page in Excel
When working with lengthy Excel workbooks that span several pages, it is often necessary to print the title (top row) on every page for better readability and reference. While Excel allows you to freeze panes for viewing, this setting does not apply to printing. Here are two effective methods to ensure your titles appear on every printed page:
- Use the Print Titles feature to print title on every page
- Use Kutools for Excel to easily print title on every page
Use the Print Titles feature to print title on every page
This method leverages Excel’s built-in feature to repeat the top row across all printed pages:
- Under the Page Layout tab, click "Print Titles" in the "Page Setup" group.
- In the "Page Setup" dialog, select the "Sheet" tab.
- In the "Print Titles" section, specify the top row in the "Rows to repeat at top" box.
- Click "OK" to apply the settings.
Now the title (top row) will be printed on every overflowed page.
By the way, if you need to print the gridlines, Row Heading, and Column Heading, you can check the "Gridlines" option, "Row and column headings" option in the "Print" section in the same "Page Setup" dialog box.
Use Kutools for Excel to easily print title on every page
Sometimes, you may need to print every n rows on a separate page while repeating the title on each page. For example, if you want to print every 20 rows per page with a repeated title, you can the "Split to Columns" utility of "Kutools for Excel" to accomplish this efficiently.
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- Click "Kutools Plus" > "Split to Columns".
- In the dialog box, set the title range, the entire data range you want to print, and the number of rows per page (here I enter 20 because I need to print every 20 rows per page). Then click "OK" to save the settings.
- After configuring the settings, a new worksheet will display the data organized as specified. You can click "File" > "Print" to print the worksheet.
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Maintaining the visibility of the top row on every printed page of your Excel workbook helps preserve the context and enhances readability for longer documents. Whether you are preparing a report for a meeting or archiving important data, these simple setup steps will allow you to achieve professional results with minimal effort.
Demo: print title (top row) on every page repeatedly in Excel
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