How to print multiple workbooks in Excel?
Printing multiple workbooks one by one can be a tedious task. Wouldn't it be more efficient to print all your required workbooks at once? This article provides a step-by-step guide on how to batch print multiple Excel workbooks simultaneously, regardless of whether they are located in the same or different directories. This method ensures a streamlined printing process, saving you time and effort.
Print active worksheets of multiple workbooks at one time
Print specific or all worksheets of multiple workbooks with Kutools for Excel
Print all worksheets of multiple workbooks with VBA code
Print active worksheets of multiple workbooks at one time
If you have multiple workbooks that contain many worksheets, but you just need to print the active worksheet of each workbook, you can solve this problem with the following steps:
1. Put the workbooks that you want to print into one folder, and make sure the workbooks are opened, then activate the worksheets you want to print of the workbooks.
2. Go to the folder containing the workbooks you want to print, select all of the workbooks, and right-click, choose Print from the context menu, see screenshot:
Then all of the active worksheets within the opened workbooks are printed.
- All workbook files that you want to print must be in the same folder.
- This way won't print entire workbooks. It can only print the active worksheets of each workbook.
Print specific or all worksheets of multiple workbooks with Kutools for Excel
If you want to print the specified worksheets in the selected workbooks from a folder or multiple folders, the above methods are not effective for you. But Kutools for Excel can do it! Kutools for Excel's Print Multiple Workbooks Wizard tool can completely print all or specific workbooks no matter if they are staying in one folder or different folders.
After installing Kutools for Excel, please do as follows:
1. Click Kutools Plus > Printing > Print Multiple Workbooks Wizard.
2. In the Print Multiple Workbooks Wizard - Step 1 of 4 dialog box, select the type of files to be printed, if you select all of the files to be printed are in the same directory, on step 2 of the wizard, click the Browse button to choose the folder which contains the workbooks you want to print, then choose the type of files, you can print xls files, CSV, txt, prn files or both, you can specify the other file format from File specification you need as well.
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If you select The files to be printed in multiple directories, on step 2 of the wizard, click the Add Files button to add the workbooks in different directories.
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3. On step 3 of the wizard, select the printing sheet type, there are several print types you can use:
- Print entire workbooks completely
- Print worksheets only
- Print Chart sheets only
- Print worksheets and Chart sheets together
- Print the specific worksheets, and check the worksheets you want to print from the right workbook list.
4. Click the Next button, on step 4 of the wizard, and specify the printing settings as your need:
- Options: Quiet Mode: It will not open the files that are going to be printed.
- Generate a summary report: It will generate a report that includes the information of the files to be printed and also lists the errors that occurred.
- Disable Auto macros: The auto macros will not be executed in the open workbooks.
- Password: Prompt for passwords: It will prompt a dialog box for you to enter the password for printing the files that requires a password to open.
- Use this password: Please enter the password to print the files that require a password to open.
- Links & remote references: It will update the links and remote references when each file is opened.
5. Click the Finish button to start printing, It will completely print one workbook after another.
If you want to know more detailed information about this feature, please click Print Multiple Workbooks Wizard.
Print all worksheets of multiple workbooks with VBA code
If you want to print all worksheets of multiple workbooks, the above method will not work, but the following short VBA code can help you quickly print them.
1. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.
2. Click Insert > Module, and paste the following code in the Module Window.
Sub PrintAllSheets()
'Updated by Extendoffice 2024/07/23
Dim wb As Workbook, sht As Object
For Each wb In Excel.Workbooks
For Each sht In wb.Sheets
sht.PrintOut
Next sht
Next wb
End Sub
3. Then press the F5 key to run the code, and all of the worksheets within the workbooks will be printed.
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