Tips and Tricks for Excel

Office Tab Enable Tabbed Editing and Browsing in Office, and Make Your Work Much Easier...
Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%
  • Reuse Anything: Add the most used or complex formulas, charts and anything else to your favorites, and quickly reuse them in the future.
  • More than 20 text features: Extract Number from Text String; Extract or Remove Part of Texts; Convert Numbers and Currencies to English Words.
  • Merge Tools: Multiple Workbooks and Sheets into One; Merge Multiple Cells/Rows/Columns Without Losing Data; Merge Duplicate Rows and Sum.
  • Split Tools: Split Data into Multiple Sheets Based on Value; One Workbook to Multiple Excel, PDF or CSV Files; One Column to Multiple Columns.
  • Paste Skipping Hidden/Filtered Rows; Count And Sum by Background Color; Send Personalized Emails to Multiple Recipients in Bulk.
  • Super Filter: Create advanced filter schemes and apply to any sheets; Sort by week, day, frequency and more; Filter by bold, formulas, comment...
  • More than 300 powerful features; Works with Office 2007-2019 and 365; Supports all languages; Easy deploying in your enterprise or organization.

{tab title="All Tips (Alphabetical A - Z)" class="green" alias="excel tips a - z list"}

{tab title="All Tips (Categories List)" class="blue" alias="excel tips categories list"}

Table of Contents for Excel Category List

1. File

1.1 Import & Export

1.2 Print


1.4 Excel Options

Editing options, save & recover options, trust center, and so on.

1.5 Excel Templates

Create, edit, and apply templates in Excel.

1.6 File Format Converter

Convert between Excel workbooks and PDF / CSV / HTML / TXT files, and convert between XLSX files and XLS files.

1.7 Open, save, or close workbooks

1.8 Page Setup

Set header and footer, page numbers, page breaks, watermark, and others in Excel workbooks.

1.9 Other Tips

2. Edit

2.1 Change Cell Content

2.2 Combine

2.3 Convert

2.4 Copy & Paste

2.5 Clear & Delete

2.6 Extract Data

2.7 Fill Cell Content

2.8 Find

2.9 Hide or Unhide

2.10 Select

2.11 Replace

2.12 Go to Cells, Rows, Sheet, etc.

2.13 Move Characters, Cells, Rows, Columns, or Sheets

2.14 Rename Sheets, Workbooks, etc.

2.15 Split Cells, Columns, or Ranges

   Split cells by delimiters or width, split names, split text and numbers, split to rows, and split columns/range, etc.

2.16 Other Tips

3. Insert

3.1 Chart

3.2 Illustrations

3.3 Links

3.4 PivotTable and PivotChart

3.5 Insert Rows and columns

3.6 Insert Bullets and numbering

3.7 Insert List of values

Custom list, list of combinations or permutations, list of dates or weekdays, list of sheets or files or folders, list of unique values, etc.

3.8 Insert Sheets and workbooks

3.9 Other Tips

4. Format

4.1 Format Cells

4.2 Conditional formatting

4.3 Auto format, row height/column width, save format style, and others

5. Data

5.1 Data Validation

5.2 Filter

5.3 Sort

5.4 Check characters, value, file, etc.

5.5 Compare cells, columns, or sheets

5.6 Group or ungroup data

5.7 Other tips

6. Review & Security

6.1 Protect cells

6.2 Protect sheets

Automatically protect worksheets, protect multiple worksheets in bulk, edit protected worksheets, and prevent operations in protected worksheets, etc.

6.3 Protect workbooks

Protect multiple workbooks, protect workbook templates, and share workbooks.


Insert or delete comments, edit comment contents, export comments, format comments, show or hide comments, convert between comments and cell contents, and others.

6.5 Spelling check track changes, and others

7. Calculation & Formulas

7.1 Look for a value

7.2 Date & Time

7.3 Math Functions

  • 7.3.1 SUM
    Sum with criteria, sum across sheets, sum excluding cells, sum until meeting condition, sum visible cells only, and sum calculations.
  • 7.3.2 ROUND
    Round up, round down, round even, round odd, round date/time, etc.

7.4 Statistic Functions

  • 7.4.1 AVERAGE
    Calculate average by date or criteria, average ignoring zeros or special values, weight average, and other average calculations.
  • 7.4.2 COUNT
    Count cells with criteria, count characters or works in cells or ranges, count days between two dates, count duplicate, unique values, or other special cells, count ignoring cells, count sheets or workbooks, and other counting calculations.
  • 7.4.3 MAX & MIN
    Find max or min value with criteria, find max or min value in a group, find max or min excluding special values (says 0), find the nth highest or smallest values, etc.
  • 7.4.4 RANK
    Calculate rank percentile, rank with criteria, rank across worksheets, rank ignore special values (says 0), etc.

7.5 User Defined Functions

  • 7.5.1 Edit Cells
    Apply user defined functions to change cell content, combine cells/rows/columns, convert, delete or clear cell content, extract content, fill cell content, split cell content, and so on.
  • 7.5.2 Calculation
    Apply user defined functions to statistic, do math calculations, look for values, date/time calculations, and so on.
  • 7.5.3 Inserting, formatting, data, etc.

7.6 Formula Examples

This section lists articles that use formulas to solve problems in Excel. The articles and Excel functions applied in the corresponding articles are separated and displayed in two columns.

7.7 Formula Applications

Do addition, subtraction, multiplication, division with formulas, calculate percentages, calculate interest/payment/tax/price, etc.

7.8 Calculation Options

Hide, highlight formula errors, or replace formula errors with 0, blank, or certain text; ignore blank or zero, show or hide formula, show or hide trace arrows, update formulas, and so on.

7.9 Other Formula Tips

Change, lock cell references in formulas, copy formulas, replace formulas with their calculation result, named ranges, and other formula tips.

8. Developer

8.1 Controls

8.2 Macros & VBA

  • 8.2.1 File
    Apply VBA code to set Excel options, import/export worksheets, workbooks, graphics, csv/text/pdf files, save/close/open workbooks, configure page setup, print, view, etc.
  • 8.2.2 Insert
    Apply VBA code to insert illustrations, links, lists, PivotTable/PivotChart, rows/columns, and other objects in Excel easily.
  • 8.2.3 Edit
    Apply VBA code to change cell content, combine cells/ranges/sheets, convert numbers/file format, copy/paste, delete or clear content and formatting, fill cell content, find and replace, go to cell, range, or sheets, etc.
  • 8.2.4 Format
    Apply VBA code to configure conditional formatting, format cells, and so on.
  • 8.2.5 Data
    Check data with VBA code, or apply VBA code to set data validation, filter, sort, etc.
  • 8.2.6 Review & Security
    Apply VBA code to add, change, format comments, protect cells/sheets/workbooks, and so on.
  • 8.2.7 Calculation
    Use VBA code to configure calculation options, do math calculations (including sum, count, average, round, rank, etc.), and others.
  • 8.2.8 Developer
    Apply VBA code to insert, format, or delete controls, macros, and others.
  • 8.2.9 Mailings and others
    Apply VBA code to send emails, set signatures, add attachments, and other operations in Excel as well.

8.3 Other Developer Tips

Many users prefer to shortcut keys to help themselves work more effectively in Excel. This section collects articles which use frequently used shortcuts, function keys, etc. to solve problems in Excel. For example, press Ctrl + ; keys to insert the current date, press Shift + Enter keys to jump to the last cell of current selection, and so on.

As an online spreadsheets of Google apps, Google Sheets is an easy-to-use application to help users work online and collaborate with others no matter you are working in your office, home, or somewhere else. This section lists some tutorials about how to use the Google Sheets, such as adding prefix to multiple cells in Google sheets, changing cases in Google sheets, and so on.

This section lists articles about mailings skills in Excel, and articles that cannot be grouped to above categories/sections.

The End