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Easily Swap Cells, Rows, Columns or Ranges in Excel

In Excel, you can copy or move the cells, rows, columns or ranges easily. But if you want to swap rows, columns or ranges, you may have to repeatedly copy and move the rows, columns or ranges for swapping them. Excel does not support you with one click to quickly swap rows, columns or ranges, but Kutools for Excel's Swap Ranges tool can eventually save your time by bringing in the following handy operations in Excel.

  • Swap specified rows, columns or ranges with one click.
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Click Kutools >> Range >> Swap Ranges. See screenshots:

shot swap ranges 01 arrow-big shot swap ranges 6


  1. Apply this utility by clicking Kutools > Range> Swap Ranges;
  2. Please specify Swap Range 1 and Swap Range 2 in Swap Ranges dialog box. Note: Swap Range 1 and Swap Range 2 must contain the same number of both rows and columns.
  3. Click OK. And the two ranges have been swapped. See screenshots:


  1. When swapping ranges with formulas, it will pop out below screenshot to remind you and ask for your operation: convert the formula to value and continue, reverse the formula reference to continue, or cancel.
    shot swap ranges 5
  2. It can swap entire rows or columns.
  3. You can specify Swap Range 1 and Swap Range 2 across different worksheets and workbooks.
  4. This operation supports Undo. If the result is not what you want, you can press Undo (Ctrl +Z) immediately to restore it.
  5. Swap Range 1 and Swap Range 2 must contain the same number of both rows and columns.

Demo: Swap Cells, Rows, Columns or Ranges in Excel

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The functionality described above is just one of 300 powerful functions of Kutools for Excel.

Designed for Excel(Office) 2021, 2019, 2016, 2013, 2010, 2007 and Office 365. Free download and use for 60 days.

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