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How to merge or consolidate worksheets or workbooks into one worksheet?

In our daily work, we may encounter a problem that merge hundreds of sheets or workbooks into one sheet for analyzing data which takes a large of time if you use the Copy and Paste command in Excel. Here in this tutorial, I will provide some tips for quickly solving this job.

doc combine 1

QUICK NAVIGATION

Merging all sheets of active workbook into one sheet with VBA
Merging dozens of sheets or workbooks into one worksheet/workbook with clicks
Merging two tables into one and update by a column with clicks
Download sample file


Merging all sheets of active workbook into one sheet with VBA

In this section, I provide a VBA code which will create a new sheet to collect all sheets of the active workbook while you running it.

1. Activate the workbook you want to combine its all sheets, then press + keys to open Microsoft Visual Basic for Applications window.

2. In popping window, click Insert > Module to create a new Module script.

3. Copy below code and paste them to the script.

Sub Combine()
'UpdatebyExtendoffice
Dim J As Integer
On Error Resume Next
Sheets(1).Select
Worksheets.Add
Sheets(1).Name = "Combined"
Sheets(2).Activate
Range("A1").EntireRow.Select
Selection.Copy Destination:=Sheets(1).Range("A1")
For J = 2 To Sheets.Count
Sheets(J).Activate
Range("A1").Select
Selection.CurrentRegion.Select
Selection.Offset(1, 0).Resize(Selection.Rows.Count - 1).Select
Selection.Copy Destination:=Sheets(1).Range("A65536").End(xlUp)(2)
Next
End Sub
doc combine 2

4. Press F5 key, then all data across sheets have been merged in to a new sheet named Combined which is placed in the front of all sheets.


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Merging dozens of sheets or workbooks into one worksheet/workbook with clicks

With the VBA, you only can combine sheets in the active workbook, but how can you merge sheets across workbooks to a sheet or workbook?

Merge sheets across workbooks into one sheet
doc combine 18

Merge sheets across workbooks into one workbook
doc combine 3

For solving this job and satisfy other requirements on sheets-combination, the Combine function has been developed with four combination scenarios:

  • Combine multiple sheets or workbooks into one sheet
  • Combine multiple sheets or workbooks into one workbook
  • Combine same name sheets into one sheet
  • Consolidate values across sheets or workbooks into one sheet

Here takes the second option as instance:

Combine multiple sheets or workbooks into one workbook

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After free installing Kutools for Excel, please do as below:

1. Activate Excel, click Kutools Plus > Combine, a dialog pops out to remind you the workbooks you want to combine needed be closed. Click OK to continue.
doc combine 4
doc combine 5

2. In the Combine Worksheets step 1 dialog, check Combine multiple worksheets from workbooks into one workbook option. Click Next to go to next step of wizard.
doc combine 6

3. Click Add > File or Folder to add the workbooks you want to combine to the Workbook list pane, then you can specify which worksheet will be joined together by checking names in Worksheet list pane. Click Next to go to the last step of wizard.
doc combine 7

4. In this step, specify the settings as you need. Then click Finish.
doc combine 8

5. A window pops out for you selecting a folder to place the combined workbook, then click Save.
doc combine 9

Now the workbooks have been merged into one workbook. And at the front of all sheets, a master sheet named Kutools for Excel is also created which lists some information about the sheets and links for each sheet.
doc combine 10

Demo: Combine sheets/workbooks into one sheet or workbook

Kutools for Excel:200 + useful handy tools, simplifying the complicated tasks in Excel into a few clicks.


Merging two tables into one and update by a column with clicks

If you want to merge two tables into one and update data based on a column as below screenshot shown, you can try the Tables Merge utility of Kutools for Excel.
doc combine 11

Kutools for Excel: more than 200 handy Excel add-ins to simplify complicated tasks into a few clicks in Excel

After free installing Kutools for Excel, please do as below:

1. Click Kutools Plus > Tables Merge to enable Tables Merge wizard.
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2. In the step 1 of the wizard, you need to separately select the main table and lookup table ranges. Then click Next.
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3. Check the key column you want to update data in the main table based on. Click Next.
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4. Then check the columns in main table you want to update the data based on lookup table. Click Next.
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5. In the step 4 of the wizard, check the columns you want to add from lookup table to the main table. Click Next.
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6. In the last step of the wizard, specify the setting options as you need. Then click Finish.
doc combine 17

Now the main table has been updated the data and add new data based on the lookup table.

Demo: Combine sheets/workbooks into one sheet or workbook

Kutools for Excel:200 + useful handy tools, simplifying the complicated tasks in Excel into a few clicks.


Download Sample File

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  • To post as a guest, your comment is unpublished.
    Daniel · 1 months ago
    Hi,


    Great Code and for the most part it works fantastically well.


    Could I suggest creating a written tutorial for each line of code. I'd love to be able to play around with it to suit my Company's needs.

    In the meantime however could you talk me through problems that would hinder this code from copying all data from each Sheet? I've noticed some sheets in my workbook aren't being copied at all.

    To give you some context I'm dealing with roughly 330 sheets and they hold from 50 to 500 lines in each.


    looking forward to hearing from you.
    • To post as a guest, your comment is unpublished.
      Sunny · 12 days ago
      Hi, Daniel, I do not understand your question as you describe it not clearly, but if you have the Combine function in Excel, it can solve most of your question about combining sheets.
  • To post as a guest, your comment is unpublished.
    HS · 2 months ago
    Hi,

    Is it possible to only copy a particular range of cells for example A:4:FU38 from each sheet?


    Also in the Combined sheet where the data is copied to, can the tab names from where the data is copied included in column A to enable lookups or to pivot the data?


    Finally, can i specify the list of worksheets from which to copy the data across or maybe i can specify something like copy all worksheets to the left of a particular worksheet in the file.


    Thanks in advance for your help
  • To post as a guest, your comment is unpublished.
    Dennis · 3 months ago
    This VBA code is an absolute lifesaver. Thank you!!
  • To post as a guest, your comment is unpublished.
    martin o'reilly · 8 months ago
    Hi. This code works well but I have the same problem as adj. The 1st row form each tab doesn't appear in the combined tab - except he first tab. Thanks
    • To post as a guest, your comment is unpublished.
      Sunny · 8 months ago
      Yes, the code only can keep first row of the first tab, because it is used to consolidate, if you want to keep all contents of each sheet, you can try Combine utility of Kutools for Excel, it is free fior 60 days
  • To post as a guest, your comment is unpublished.
    elok · 9 months ago
    i had a problem when I try to combine all same name worksheet to one worksheet, it works but some value are missing. so what should i do?
    • To post as a guest, your comment is unpublished.
      Sunny · 8 months ago
      Hello, elok, did the problem appear while you applying Combine function? If so, please go to contact us support@extendoffice.com to describe the problem with more details, our support will handle the problem for you.
  • To post as a guest, your comment is unpublished.
    Andrew · 9 months ago
    Thanks that macro saved my day. I had over 40 sheets of data to combine into one and although my computer bogged for a minute or two, it completed without issue. The only modification I made was I tweaked the macro to start with A2 instead of A1 since A1 was my column headers.
    • To post as a guest, your comment is unpublished.
      Sunny · 9 months ago
      Thanks for your support, Andrew, I am glad that the macro can help you.
  • To post as a guest, your comment is unpublished.
    Thangaraj R · 10 months ago
    hi I would like combine all the worksheets in single sheet where i need data of column A of all worksheets and I need the worksheet names in column B
    • To post as a guest, your comment is unpublished.
      Sunny · 9 months ago
      Sorry, Thangaraj R, I do not undertsand your problem clearly, could you upload a screenshot to describe your quetion with more detials?
  • To post as a guest, your comment is unpublished.
    Gio · 10 months ago
    Hi all,
    I need to combine only sheets with identical heading, ship other sheets.


    thanks
  • To post as a guest, your comment is unpublished.
    arul kumar · 1 years ago
    Hi all,

    I have used the below mentioned code, In my data some blank Rows is there for each tab. Data is not coping after the blank rows. How to combine the all data after the blank rows. Please advise.

    Sub Combine()
    Dim J As Integer
    On Error Resume Next
    Sheets(1).Select
    Worksheets.Add
    Sheets(1).Name = "Combined"
    Sheets(2).Activate
    Range("A16").EntireRow.Select
    Selection.Copy Destination:=Sheets(1).Range("A1")
    For J = 2 To Sheets.Count
    Sheets(J).Activate
    Range("A17").Select
    Selection.CurrentRegion.Select
    Selection.Offset(1, 0).Resize(Selection.Rows.Count - 1).Select
    Selection.Copy Destination:=Sheets(1).Range("A65536").End(xlUp)(2)
    Next
    End Sub

    Thanks
    Arul
    • To post as a guest, your comment is unpublished.
      Sunny · 1 years ago
      You can try below code, it will merge all data and skip blank rows.

      Sub CombineForm()
      Dim xI, xMax As Integer
      Dim xCWS, xWS As Worksheet
      Dim xObjRRange, xObjCRange, xObjSR As Range
      On Error Resume Next
      Sheets(1).Select
      Set xCWS = Worksheets.Add
      xCWS.Name = "Combined"
      Sheets(2).Activate
      Range("A1").EntireRow.Select
      Selection.Copy Destination:=xCWS.Range("A1")
      For xI = 2 To Sheets.Count
      Set xWS = Sheets(xI)
      xWS.Activate
      Set xObjRRange = xWS.Cells.Find(What:="*", After:=[A1], SearchOrder:=xlByRows, SearchDirection:=xlPrevious)
      Set xObjCRange = xWS.Cells.Find(What:="*", After:=[A1], SearchOrder:=xlByColumns, SearchDirection:=xlPrevious)
      Set xObjSR = Range(Cells(1, 1), Cells(xObjRRange.Row, xObjCRange.Column))
      xObjSR.Select
      Selection.Copy Destination:=xCWS.Range("A65536").End(xlUp)(2)
      Next
      xMax = xCWS.Range("a65536").End(3).Row
      xCWS.Range("a1:a" & xMax).SpecialCells(xlCellTypeBlanks).EntireRow.Delete
      End Sub
      • To post as a guest, your comment is unpublished.
        arul kumar · 1 years ago
        Thank you, Sunny! This coding is working fine..

        But i want to combine all the sheets from row no: 16. Could you help us to update the coding.

        Thanks
        Arul
        • To post as a guest, your comment is unpublished.
          Sunny · 1 years ago
          The below code will combine sheets from the second row, you can change the number 2 (xStart = 2) to other number for you need.

          Sub CombineForm()
          Dim xStart, xFNum, xIntCFMax, xIntRRg, xIntCRg As Integer
          Dim xCFWS, xWS As Worksheet
          Dim xObjSR As Range
          Dim xStrName As String
          On Error Resume Next
          Application.ScreenUpdating = False
          xStart = 2
          xStrName = "CombinedForm"
          Set xWS = Sheets(xStrName)
          If xWS Is Nothing Then
          xWS.Delete
          End If
          Set xCFWS = Worksheets.Add
          xCFWS.Name = xStrName

          For xFNum = 1 To Sheets.Count
          Set xWS = Sheets(xFNum)
          If xWS.Name <> xStrName Then
          xWS.Activate
          xIntRRg = xWS.Cells.Find(What:="*", After:=[A1], SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
          xIntCRg = xWS.Cells.Find(What:="*", After:=[A1], SearchOrder:=xlByColumns, SearchDirection:=xlPrevious).Column
          If xStart <= xIntRRg Then
          Set xObjSR = Range(Cells(xStart, 1), Cells(xIntRRg, xIntCRg))
          xObjSR.Select
          Selection.Copy Destination:=xCFWS.Range("A65536").End(xlUp)(2)
          End If
          End If
          Next
          Application.ScreenUpdating = True
          End Sub
      • To post as a guest, your comment is unpublished.
        arul · 1 years ago
        Thank you, Sunny!

        I want to combine the sheet from row no:16. Could you help me to update the coding.

        Thanks
        Arul
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    Neno · 1 years ago
    My headings start on row 26, the first 25 rows are occupied with the parameters I used to generate my reports, it would take a long time to delete these since there are many reports generated. Using the VBA code above, how could I configure this code to exclude the first 25 rows, capture the headings on row 26 and combine all the data under the headings (row 27 onwards) for each worksheet?
    • To post as a guest, your comment is unpublished.
      Bruno G. · 1 years ago
      Change all the "A1" in the code to "A26". Save your data before trying this change, just in case!
  • To post as a guest, your comment is unpublished.
    Tina · 1 years ago
    Hi.. The VBA code works fine. Thank you! But can you please help on how I can edit the code so that only 2 sheets will be combined? I have 5 sheets in my workbook but I only need to combine 2 of them.
    • To post as a guest, your comment is unpublished.
      Nigah · 1 years ago
      Just save as the current workbook with a new name and delete other three worksheets which you don't want to combine, now you have only your desired two sheets for VBA code execution.
  • To post as a guest, your comment is unpublished.
    deepak · 1 years ago
    hello everyone

    I want to merged more workbook data in one so give me suggest
  • To post as a guest, your comment is unpublished.
    oduff · 1 years ago
    Hi everyone,

    First of all I have to tell that I have no experience with Macro (VBA Codes). However what I need is related to this. Maybe you guys could help me with it.

    I have a workbook and in this workbook there are 10 worksheets. The first 9 Sheets have the same order of the coloumns of titles and in these columns there are names, dates, percentages of Project Status, comments to Projects etc.. As I said the columns have the same order just the name of the worksheets (for different Teams in the Organisation) are different.

    In Addition to this I have to merge all the worksheets and have them in another sheet which is called "Übersicht" (Overview). However there is a different column in the sheet and it's between "Nr." and "Thema" columns (which are in A1 and A2 in all the 9 Sheets) and this different column called "Kategorie" (in A2 in Übersicht-Overwiev sheet). As this column is between These the order is like this "Nr. (A1), Kategorie (A2) and Thema (A3).....".So this category column (Kategorie) should be empty except this all the Information should be merged into this sheet. And also when there is a Change or update in any worksheet, the Information in "Übersicht" (Overview) sheet needs to update by itself. How can I do this?

    P.S.: Every sheet has different filled rows, some 30, some 13, some 5 etc. And the Teams which are responsible for the Sheets can add or delete some rows (in each row there is different Information for different Projects). This also means the number of rows can increase or decrease.

    I hope I explained it well. Thanks a lot in advance!

    I wish you merry Christmas and a happy new year!

    oduff
  • To post as a guest, your comment is unpublished.
    hk · 1 years ago
    The VBA code works fine but I want the data to be merged horizontally(side by side).
    Hope you can help.
  • To post as a guest, your comment is unpublished.
    Jeanette · 1 years ago
    THANK YOU for the VB Code. Amazing. Worked perfectly. I had 72 worksheets to combine into one. It took a second and it was done. YOU ROCK.
  • To post as a guest, your comment is unpublished.
    Yohani · 2 years ago
    Excellent code! Worked very well!
  • To post as a guest, your comment is unpublished.
    Jonas · 2 years ago
    Hello!
    I need your support. I have three sheets (A, B, C) into a worksheet. the sheet contain information on individuals.
    Sheet A: contains all individuals considered as ID with information (age, education, etc...)
    Sheets B et C: contain some individuals (ID) with information (Organisation, income, etc...)
    So I want to combine B and C to A to get all information from A,B, C together.

    Jonas
  • To post as a guest, your comment is unpublished.
    Jennifer · 2 years ago
    Thank you so very much! The code worked perfectly! I appreciate the instruction so very much!!!
  • To post as a guest, your comment is unpublished.
    Gary · 2 years ago
    Hello, this worked fine at first, but now I see that not all rows from all worksheets are appended into the combined sheet. Please help!
  • To post as a guest, your comment is unpublished.
    Suzana · 2 years ago
    Oh dear! Thank you so MUCH. Worked PERFECTLY with the Code. Had trouble and was thinking how to resolve this and then...just in a second! Thank you a lot. God bless you!
  • To post as a guest, your comment is unpublished.
    adj · 2 years ago
    This code works for the most part - however, the first line of each sheet (except for the first sheet) is not extracted into the combined sheet. Which piece of the code should be modified to ensure extraction of the first line?
  • To post as a guest, your comment is unpublished.
    mario · 2 years ago
    You rock guys!
  • To post as a guest, your comment is unpublished.
    s · 2 years ago
    You guys are the best!!! You totally saved me and I look like a super star
  • To post as a guest, your comment is unpublished.
    Daniel · 2 years ago
    THANK YOU SO MUCH!!!!!
  • To post as a guest, your comment is unpublished.
    Mohd · 2 years ago
    How to merge multiple workbooks with multiple worksheets into one workbook?
  • To post as a guest, your comment is unpublished.
    Mohd · 2 years ago
    [quote name="John"], how to merge multiple workbooks with multiple worksheets into one workbook? appriciate if you could reply.
  • To post as a guest, your comment is unpublished.
    John · 2 years ago
    This is amazing. Thank you so much!
  • To post as a guest, your comment is unpublished.
    Jens · 2 years ago
    When installed, Excel 365 gives a memory error and nothing works.
    I had to uninstall kutools to be able to work again :-(
  • To post as a guest, your comment is unpublished.
    Rich Thorpe · 2 years ago
    Thanks for the help on combining worksheets. Saved me hours of mind numbing work!
  • To post as a guest, your comment is unpublished.
    Ryan · 2 years ago
    how do i get the macro to insert column "a" and paste the name of the workbook the data came from in the added column
  • To post as a guest, your comment is unpublished.
    astu · 2 years ago
    it works so well for my case.
    million thanks for sharing!!!!
  • To post as a guest, your comment is unpublished.
    Raymundo · 2 years ago
    It works, Thaaaanks!
  • To post as a guest, your comment is unpublished.
    Charul · 2 years ago
    can you please explain me the meaning of [b]Selection.Copy Destination:=Sheets(1).Range(" A65536").End(xlUp)(2)[/b] line?What is A65536 used for?
  • To post as a guest, your comment is unpublished.
    Yogesh · 2 years ago
    How to overwrite the updated data over existing data
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    Diane · 2 years ago
    Attempted VBA Code. Have 5 worksheets in 2 workbook that need to be combined. All same structure. VBA code will only combine 2 of the worksheets rather than all 5. What do I change in the VBA code to make combine all 5 worksheets? Data in worksheets is all under the 65K .xls row limit and I am using Excel 2016.
  • To post as a guest, your comment is unpublished.
    Elvedin · 2 years ago
    I receive spreadsheets where table header is in starts in row 3. So I need to go to each worksheet to delete columns 1 and 2 for the macro to work. Can I adjust the code, so it would start in A3 instead of A1
  • To post as a guest, your comment is unpublished.
    boopathi raj · 2 years ago
    Very much Thanks ... ... :lol:
  • To post as a guest, your comment is unpublished.
    CRG · 2 years ago
    [quote name="Nat"]When using the VBA providied above, is there a way for the combined sheet to automatically update when the sheets that is combined are added to it, so it is always running?

    Thanks![/quote]
    Would like to know the answer to this. Thanks for the great Macro!
  • To post as a guest, your comment is unpublished.
    angry_banana · 2 years ago
    Hi! Can you help me with this problem.
    I have an excel doc with 12 sheets. In each sheet is a table. With a differend cells format (width & height).
    I have to copy all sheets in one and save each cells format. Thanks!
  • To post as a guest, your comment is unpublished.
    Kayla · 2 years ago
    Your macro worked BUT it added each sheet multiple times. i have no idea why...I had 4 sheets with invoice lists (1 septembers, 2 octobers Ect.)
    and for some reason it added my september back on 2 more times and added eachother one underneath 3x each....
    I did not modify or delete anything from the macro just simply copied pasted and ran it...
  • To post as a guest, your comment is unpublished.
    GeneA · 2 years ago
    For those people who want to update data they already merged you can use this code:

    Sub Combine()
    Dim J As Integer
    On Error Resume Next
    'Delete the sheet "Combined" if it exist
    Application.DisplayAlerts = False
    On Error Resume Next
    ActiveWorkbook.Worksheets("Combined").Delete
    On Error GoTo 0
    Application.DisplayAlerts = True

    Sheets(1).Select
    Worksheets.Add
    Sheets(1).Name = "Combined"
    Sheets(2).Activate
    Range("A1").EntireRow.Select
    Selection.Copy Destination:=Sheets(1).Range("A1")
    For J = 2 To Sheets.Count
    Sheets(J).Activate
    Range("A1").Select
    Selection.CurrentRegion.Select
    Selection.Offset(1, 0).Resize(Selection.Rows.Count - 1).Select
    Selection.Copy Destination:=Sheets(1).Range("A65536").End(xlUp)(2)
    Next
    End Sub


    ----------------------------------

    Hope that helps!!!!
  • To post as a guest, your comment is unpublished.
    Kabir Humayun · 2 years ago
    How can i collect specific cells data from around 400 sheet... where all sheet are same format.

    for ex. I want to get data from A3, A4, A29, B30, C34 and store on a new sheet.

    thanks in advanced.
  • To post as a guest, your comment is unpublished.
    Kabir Humayun · 2 years ago
    1st thanks for the code,
    I modified the code following way,
    Sub Combine()
    Dim J As Integer
    On Error Resume Next
    Sheets(1).Select
    Worksheets.Add
    Sheets(1).Name = "Combined"
    Sheets(2).Activate
    Range("A1").EntireRow.Select
    Selection.Copy Destination:=Sheets(1).Range("A1")
    For J = 2 To Sheets.Count
    Sheets(J).Activate
    Range("A1").Select
    Selection.CurrentRegion.Select
    Selection.Offset(0, 0).Resize(Selection.Rows.Count - 1).Select
    Selection.Copy Destination:=Sheets(1).Range("A65536").End(xlUp)(2)
    Sheets(J).Activate
    Range("A1").Select
    Selection.CurrentRegion.Select
    Selection.Offset(3, 0).Resize(Selection.Rows.Count - 1).Select
    Selection.Copy Destination:=Sheets(1).Range("B65536").End(xlUp)(2)
    Sheets(J).Activate
    Range("A1").Select
    Selection.CurrentRegion.Select
    Selection.Offset(115, 5).Resize(Selection.Rows.Count - 1).Select
    Selection.Copy Destination:=Sheets(1).Range("E65536").End(xlUp)(2)
    Sheets(J).Activate
    Range("A1").Select
    Selection.CurrentRegion.Select
    Selection.Offset(116, 5).Resize(Selection.Rows.Count - 1).Select
    Selection.Copy Destination:=Sheets(1).Range("F65536").End(xlUp)(2)

    Next
    End Sub

    When i tried with this code only around 5/10 sheet, it works fine, but when i tried this code for around 400 sheets then got 2 wrong value and after 255 row no data come for only one column.

    Another columns data are okey and came.

    any idea, basically i need to call data (from some specific cell) from around 400 sheets any idea ?
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    Chandra Mouli · 2 years ago
    Excellent Job ....buddy u have refine my 1 hour ....
    THANKS
  • To post as a guest, your comment is unpublished.
    Martin · 2 years ago
    When I try to use this VBA, it caps out at 79,160 lines (including header). Any suggestions on how to tweak the code or could it be the data in the spreadsheets.
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    Lloyd · 2 years ago
    I am using the VBA below with great effect with all the sheets in workbook but now I am trying to exclude one sheet name " OAL Index" and just cant seemed to get it right. It keeps selecting all the sheets

    Any points to the right direction would be appreciated.

    Sub Combine()
    Dim J As Integer

    On Error Resume Next
    Sheets(1).Select
    Worksheets.Add ' add a sheet in first place
    Sheets(1).Name = "Combined"

    ' copy headings
    Sheets(2).Activate
    Range("A2").EntireRow.Select
    Selection.Copy Destination:=Sheets(1).Range("A2")

    ' work through sheets

    For J = 2 To Sheets.Count ' from sheet 2 to last sheet
    If Sheets(J).Name "OAL Index" Then Sheets(J).Select Replace:=False
    Sheets(J).Activate ' make the sheet active
    Sheets(J).Select
    Range("A1").Select
    Selection.CurrentRegion.Select ' select all cells in this sheets

    ' select all lines except title
    Selection.Offset(2, 0).Resize(Selection.Rows.Count - 1).Select

    ' copy cells selected in the new sheet on last line
    Selection.Copy Destination:=Sheets(1).Range("A65536").End(xlUp)(2)
    Next
    End Sub



    Thanks All
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    Jennifer · 2 years ago
    This worked great, saved me a lot of time, but it only merged up to column J and I need it to go up to column T. Can someone please help??? This is for my job!!
    Please help me not look dumb in front of my boss, thanks
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    VJ · 2 years ago
    How can I modify the code to paste as value only?
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    Mike · 3 years ago
    This isn't a merge...it's simply stacking data. Change the title, please.
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    Maher · 3 years ago
    Thank, I used Kutools, it is so easy to use. Thanks again!