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Quickly create multiple levels drop-down list in Excel

In general, it’s easy to create a drop-down list with Data Validation feature in Excel. But how about creating a dynamic drop-down list with multiple levels, says 3 levels in Excel? Here, with the Dynamic Drop-down List feature of Kutools for Excel, you can easily create a 2-5 levels drop down list in Excel.

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 Create a 2 levels drop-down list in Excel

Supposing you have a menu with 4 categories as below screenshot shown. Now you can apply the Dynamic Drop-down List feature to create a 2-level drop-down list as follows:

1. Click Kutools > Drop-down List > Dynamic Drop-down List to enable this feature.

2. In the Dependent Drop-down List dialog, please configure as follows:
(1) Check the 2 Levels dependent Drop-down list option in the Type section;
(2) Specify the menu data in the Data Range box;
(3) Specify the destination range in the Output Range box;

Note: In the Output Range box, please select two columns to output the dynamic drop-down.

3. Click the Ok button.

Now you have created a 2-level drop-down list. See screenshot:


 Create a 3-5 levels drop-down list in Excel

For example, I have a table with continents, countries, and cities as below screenshot shown. And I will use the Dynamic Drop-down List feature to create a 3-level drop-down list in Excel.

1. Click Kutools > Drop-down List > Dynamic Drop-down List to enable this feature.

2. In the Dependent Drop-down List dialog, please configure as follows:
(1) Check the 3-5 Levels dependent Drop-down list option in the Type section;
(2) Specify the table in the Data Range box;
(3) Specify the destination range in the Output Range box;

Notes:

  • If your data contains headers, please check the My data has headers option.
  • In the Output Range box, you must select the number of columns which are equal to the data range column. Otherwise, it will pop up a prompt box as following screenshot shown after clicking the OK button in the Dependent Drop-down List dialog.

shot dynamic drop down list 6

3. Click the Ok button.

So far, I have created a 3-level drop-down list. See screenshot:

Tips: If your data contains 4 (or 5) columns, this feature will create a 4 (or 5) levels drop-down list accordingly.


 Notes

You can apply the Clear Data Validation Restrictions feature of Kutools for Excel to clear the data validation of drop-down lists from selections.


 Demo: Create multiple levels drop-down list in Excel


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The functionality described above is just one of 300 powerful functions of Kutools for Excel.

Designed for Excel(Office) 2019, 2016, 2013, 2010, 2007 and Office 365. Free download and use for 60 days.

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