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Quickly extract certain text from cells in Excel

When you work on Excel workbook, you may need to extract certain text from the worksheet cells. For example, extract the text strings between two symbols, extract the domains from Email addresses, and so on. Unfortunately, apart from extracting specific text string from each cell manually, Excel seems not provide direct ways to deal with these problems, but, with the Extract Text feature of Kutools for Excel, this task will be solved quickly and conveniently.

Extract text between two symbols from cells

Extract domains from Email addresses within cells


Click Kutools >> Text >> Extract Text. See screenshots:


Extract text between two symbols from cells

For example, if you have the following text strings, and now you need to extract the text between the parentheses, the Kutools for Excel’s Extract Text utility will do you a favor, please do as follows:

extract text between round brackets

1. Select the text strings that you want to extract certain text from.

2. Then apply this utility by clicking Kutools > Text > Extract Text, and in the Extract Text dialog box, enter (*) into the Text box, and click Add button to add this extract condition to the Extract list box, see screenshot:

extract text between round brackets

Tips:

(1) The * in the criteria matches any string characters including numbers, alphas, symbols and so on except space.

(2) If other extract rules exist in the Extract list section, please uncheck all except the new added one before clicking Ok button.

3. And then click OK button, and in the popped out box, please select one cell where you want to output the result, see screenshot:

4. Then click OK button to close the dialog, and the text strings with the parentheses have been extracted, see screenshot:

extract text between round brackets

Note: If you don’t need the parentheses around the text, you can apply our Remove by Position feature to remove the parentheses.


Extract domains from Email addresses within cells

With this Extract Text utility, you can extract the domains from the Email addresses as well.

1. Select the Email addresses which you want to extract their domains.

2. Then apply this utility by clicking Kutools > Text > Extract Text, and in the Extract Text dialog box, enter @* into the Text box, and click Add button to add this condition to the Extract list box, see screenshot:

extract email domains from emails

Tips:

(1.) The * in the criteria matches any string characters including numbers, alphas, symbols and so on except space.

(2.) If you have created multiple extract criteria you want, you can check the ones you use, and leave the others uncheck.

3. And then click OK button, and in the popped out box, please select one cell where you want to put the result, see screenshot:

4. Then click OK button to close the dialog, and the domains have been extracted from the email addresses, see screenshot:

extract email domains from emails

Note: If you don’t need the character @ before the domains, you can apply our Remove by Position feature to remove the character @ as you need.


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Kutools for Excel: More than 200 Advanced Functions for Excel 2016, 2013, 2010, 2007 and Office 365.
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Kutools for Excel

The functionality described above is just one of 200 powerful functions of Kutools for Excel.

Designed for Excel(Office) 2016, 2013, 2010, 2007 and Office 365. Free download and use for 60 days.

Screen shot of Kutools for Excel

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    John Rowland · 3 years ago
    the extract text function doesn't work for me. I'm trying to extract specific words such as Ltd and Limited from lists of company names. The function simply loops without extracting the words requested.
  • To post as a guest, your comment is unpublished.
    Ramiz · 3 years ago
    Hi,
    i am using this tools and found this good. But i am having some problem while using Extract Text option in Text Tools. I want to extract tab_cat_id=# (# could be any number 1 or 2 etc) from a URL.
    Can you please guide me on this.