Quickly insert numberings into multiple cells at once in Excel

• Manually type numbers into each cell, or
• Use helper columns and formulas, then copy and paste the results,/

To solve this problem, Kutools for Excel provides the Insert Numbering feature, which allows you to insert numbering into multiple cells at once—quickly, consistently, and with minimal effort.

Key Advantages of Insert Numbering

How to Insert Numbering in Multiple Cells

Follow these steps to insert numbering into multiple cells in Excel:

Step 1: Select the target cells

Select the range of cells where you want to insert numbering.

Step 2: Apply Insert Numbering

Click Kutools > Insert > Insert Numbering, and then choose the numbering style you need from the submenu.

Result

The selected cells will immediately be updated with the chosen numbering format.

Remove Existing Numbering (Optional)

If you want to remove numbering from a list:

1. Select the cells that contain the numbering.
2. Click Kutools > Insert > Insert Numbering > None.
   The numbering or bullets will be removed from the selected cells.

   

Conclusion

The Insert Numbering feature in Kutools for Excel fills an important gap in Excel’s native functionality. It brings Word-like list formatting into Excel, allowing you to insert numbering into multiple cells quickly and effortlessly.

Whether you are creating task lists, step-by-step instructions, or structured records, Insert Numbering helps you save time, reduce repetitive work, and keep your data neatly organized—making it a simple but highly practical addition to your Excel toolkit.