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Easily reading / viewing a large number of rows and columns in Excel

Author: Xiaoyang Last Modified: 2023-08-16

Kutools for Excel

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If you work at the worksheet contains huge data with hundreds of rows and columns, you may be easily getting puzzle while checking and jumping the data from one to the another one which will waste time. For solving this problem, the Grid Focus utility of Kutools for Excel highlights the across row and column to make the active cell or range outstanding as below screenshot shown. Demo

shot reading layout 2


Enable the Grid Focus utility

Click Kutools > Grid Focus to enable this utility, while the Grid Focus is enabled, the tab is highlighted.
shot reading layout 2


Grid Focus settings

If you want to change the settings such as the shapes, styles, colors or transparency, you can go to the Grid Focus Settings dialog to change.

Click Kutools tab, and go to click the arrow beside Grid Focus to expand the drop-down menu, then click Grid Focus Settings.
shot reading layout 2

In the Grid Focus Settings dialog, you can change the shapes, styles, colors and transparency as you need, also at the same time you can preview the change in Preview section before you applying the changes.
shot reading layout 2

About Highlight the area of active cell and Highlight the area on editing of cell options.

Tick Highlight the area of active cell option, the active cell or range will be highlighted.

shot reading layout 2

Untick Highlight the area of active cell option, but tick the Highlight the area on editing of cell option, the active cell or range will be not highlighted, but the overflowing area is highlighted.

shot reading layout 2

Untick both of Highlight the area of active cell and Highlight the area on editing of cell options, both the active cell or range and the overflowing area will be not highlighted.

shot reading layout 2

Enable Grid Focus: tick this option, after settings and click OK, the Grid Focus will be auto enabled.

Default Settings: click this button, the settings of Grid Focus have been restored to the default settings of Kutools.


Notes:

1. You can cancel this utility by clicking the Grid Focus command, the tab changes to light grey.

2. If you open multiple Excel files, this Grid Focus feature is applied to all of them.

3. This Grid Focus will not be enabled automatically when you launch the workbook next time.

Grid Focus Demo


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Comments (17)
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This comment was minimized by the moderator on the site
Why doesn't it open automatically at startup? it would be nice to remember the last setting
This comment was minimized by the moderator on the site
Hello, Mennan,
Sorry for the inconvenience, for the stability of the function, our feature is disabled when opening next time at present, but the last setting and operation can be remembered.
Thanks for your comment.
This comment was minimized by the moderator on the site
I have a problem with the reading layout. Every time when I start it, it behaves strangely. It "chose" a smaller size of the sheet than it is actually on my screen and it works in that sheet. Eg: if I see on my screen columns range from A up to AC and rows range from 1 up to 39, the reading layout chooses that my columns range from A up to half of X and rows range from 1 up to half of 32 and works in that let's call it window.
I tried to uninstall kutools and install it again, but the same problem remains.
Any wise advice would be appreciated from my side.
I am running MS office professional plus 2021.

Thanks in advance
This comment was minimized by the moderator on the site
I might detected the problem. I am running 3 displays, one from a laptop 15,6" and two others 24" over wavlink dock. All three displays are running at a resolution of 1920 x 1080. My main display is from the laptop.
I am using excel on another two 24" displays just because they have a bigger screen. When I put excel on the laptop window reading layout behaves as it should, and that is the exact size of the sheet that I previously described as a smaller window.
This comment was minimized by the moderator on the site
Hello, Dejan,
Thanks for your comment.
I have fed back this problem to the developers, if there is a an upgrade or fixed, we will let you know in the first time.
This comment was minimized by the moderator on the site
If you make this auto load when opening excel I will buy this product. :D
This comment was minimized by the moderator on the site
Hi, Andrei

Thanks for your comment, your suggestion has been fed back to the developers, if there's an upgrade, I'll let you know in the first time. 😄
This comment was minimized by the moderator on the site
Very Good Service Nice blog
This comment was minimized by the moderator on the site
Hello, Thanks for sharing this informative blog with us.
This comment was minimized by the moderator on the site
This feature is great. Bear in mind I had an existing Excel file where this button was ALWAYS disabled. I had to copy-and-paste the data out of the file and save it into a new file to get the "Reading Layout" button to enable. It then worked fine.
This comment was minimized by the moderator on the site
Hello,

Please try to update to the latest version. We have enhanced it.🙂
This comment was minimized by the moderator on the site
se eu compra a licença consigo instalar mais de uma vez no pc ou só serve uma vez ?
This comment was minimized by the moderator on the site
This solved one of my biggest headaches. I have one program that outputs a report that when exported to Excell it creates 200 worksheets! I have never been able to use it until now. Merging all of them into one worksheet only takes a few minutes with Kutools.
This comment was minimized by the moderator on the site
Thanks A lot of this product, mainly its use for reading layout & shortcuts of left side menu
This comment was minimized by the moderator on the site
My OS: Windows 7 Pro fully updated My Excel: 2010 My sheet: Range R1C6:R504C6 is in use PROBLEM: READING LAYOUT FAILS TO FILL ROW AND COLUMN SELECTED 1. Magnification: 60% 2. Rows 313-355 show 3. Cell R354:C6 selected 4. Column 5 fills to row 323. Row 354 no fill 5. Mag to 50% 6. Rows 311-357 show 7. Column 5 fills top to bottom. Row 354 fills left to right 8. Mag to 60%. Goto 4. 9. Mag to 70%. 10. Rows 319-354 show 11. Column 6 fills to row 325. Row 354 is empty. 12. Click R354:C6 13. No change! 14. WHY? NOTE: At 60% magnification selecting any cell on visible sheet on rows greater than 323 demonstrates same problem. Selecting row 323 or lower i.e R320 the function works as expected with row and column selected but only to row 323!
This comment was minimized by the moderator on the site
Hello,

Please try to update to the latest version. We have enhanced it.
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