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Easily replace formulas with calculated values/results in cells in Excel

Normally you can replace a formula with its calculated result easily in one cell by re-entering the result. And for a big range with many cells, you can select these cells firstly, and then use paste special function to replace formulas with calculated results. However, using Paste Special function will lose all formatting of selected range, such as color, bold, etc.

But Kutools for Excel's To Actual tool will save your time and replace all formulas with their calculated results in selections quickly.

For example, if a cell contains formula =A2*C19/C12, it will convert the formula to its calculated result and use it to fill the cell. If a cell with the value 03/21/2012 formatted as Wednesday, it will fill the cell with value Wednesday.

Replace formulas with calculated results

Replace actual values with displayed values

Click Kutools > To Actual. See screenshot:

shot display actual values 1

Replace formulas with results

1. Please select a range which you want to replace formuals with their results as follows (see screenshot).

2. Then apply the utility (Click Kutools > To Actual). You will see the column N change to as follows. See screenshots:

Replace actual values with displayed values

1. Please select a range which you want to replace actual values with displayed values as follows (see screenshot).

2. Then apply the utility (Click Kutools > To Actual). You will see the change to as follows. See screenshots:

Notes:

1. This tool supports undo (Ctrl + Z).

2. This tool will permanently remove all formulas in selections.

3. If there is numeric data (numbers) in the selection, this tool will convert the numbers to be formatted as text.

Demo: replace formulas with calculated values/results in cells in Excel

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Kutools for Excel

The functionality described above is just one of 300 powerful functions of Kutools for Excel.

Designed for Excel(Office) 2019, 2016, 2013, 2010, 2007 and Office 365. Free download and use for 60 days.

Screen shot of Kutools for Excel

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  • To post as a guest, your comment is unpublished.
    John Autin · 1 years ago
    When I click the "To Actual" button, it not only converts the formulas to values (good), it also changes the cell format to Text, which is profoundly stupid and counterproductive.
  • To post as a guest, your comment is unpublished.
    Mischa · 2 years ago
    Using Paste Special to paste formulas as values does not loose any formatting in any version of Excel I've ever used.
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