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Quickly select specific cells, entire rows or entire columns based on criteria in Excel

Normally if you need to select cells, entire rows or entire columns based on specific criteria in Excel, such as you want to select all cells which is ending with "Km", you have to search cells one by one and select them manually. Kutools for Excel's Select Specific Cells utility can quickly select cells, entire rows or entire columns based on criteria. With this utility, you can quickly select cells, entire rows or entire columns based on criteria, such as Equals to specific value, Does not equal to specific value, Greater than a value, Greater than or equal to a value, Less than a value, Less than or equal to a value, Begins with a value, Does not begin with a value, Ends with a value, Does not end with a value, Contains specific value, and Does not contain specific value.

Select cells, entire rows or entire columns based on criteria or value

Select cells, entire rows or entire columns containing specific text or value


Click Kutools >> Select >> Select Specific Cells. See screenshots:

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Select cells, entire rows or entire columns based on criteria or value

Supposing you have a range of data as following screenshot, and now you want to select the cells, entire row or entire columns which contains values grater than or equal to 80 and less than or equal to 100. With this Select Specific Cells utility, you can quickly deal with it.

shot-select-specific-cells3

1. Select the range, and apply this utility by clicking Kutools > Select > Select Specific Cells.

2. In the Select Specific Cells dialog box, please select the Selection Type: Cell, Entire row or Entire column. Tip: If you want to select entire rows, please select entire row. The same to entire column. Then specify the criteria from Specific type. See screenshot:

shot-select-specific-cells4

3. Then click OK or Apply, a prompt box will pop out to tell you how many cells, rows or columns haven been selected.

shot-select-specific-cells5

4. And then click OK. All of the cells which meet your criteria have been selected. See screenshots:

shot-select-specific-cells3 arrow-big shot-select-specific-cells6

Select cells, entire rows or entire columns containing specific text or value

For instance, if you have a range of cells and you want to select cells, entire rows or entire columns which contain the letters "Excel". You can get it done as follows:

1. Highlight the range from which you want to select cells, entire rows or entire columns. And then applying this utility by clicking Kutools > Select > Select Specific Cells.

2. Go to the Select Specific Cells dialog box, Please select the Selection Type: Cell, Entire row or Entire column. Tip: If you want to select entire rows, please select entire row. The same to entire column. Then specify the criteria from Specific type. See screenshot:

shot-select-specific-cells7

3. Then click OK or Apply, a prompt box will pop out to tell you how many cells, rows or columns haven been selected.

shot-select-specific-cells8

4. And then click OK. All of the cells which contain the specific text have been selected. See screenshots:

shot-select-specific-cells9 arrow-big shot-select-specific-cells10

Demo: Select cells, entire rows or entire columns based on criteria

Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Download and free trial Now!


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Kutools for Excel

The functionality described above is just one of 200 powerful functions of Kutools for Excel.

Designed for Excel(Office) 2016, 2013, 2010, 2007 and Office 365. Free download and use for 60 days.

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  • To post as a guest, your comment is unpublished.
    Ajaz · 3 months ago
    Thanks ajay, but i will re put my question
    I have values from cell A1:A100 which is actually the hours reqired to fabricate certain items. In another cell C1 i have a fixed value say 200 whic is total hours the x number of people will work in day.
    Now in B2 i will make a formula =sum($A$1:A2) and i will copy this formula upto B100.
    Now i will check the results in the column B. The cell from from where the value is greater than the value in C1, i want the formula to change from that cell.
    For example if the value in B5 is greater than the value in C1 i want to change the formula as =sum($B$5:B6).

    In short cell B1:B5 have fulfilled the required hours in a day. So i want to calculate the required hours for the next day.

    So my question is how can i change my range of sum when the criteria is achieved..
  • To post as a guest, your comment is unpublished.
    Darius Kaunelis · 2 years ago
    Everything is nice, bar the group of functions related to selection of specific cells. This group of functions is virtually non-working and nearly always returns the "No cells qualify" message, whatever the criterion. I wonder why this is so.