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How to insert a blank row after specific text in Excel?

Author: Xiaoyang Last Modified: 2021-01-08

If you want to insert blank rows after a specific text as following screenshot shown, how to deal with it quickly and easily without inserting them manually one by one?

Insert blank rows after specific text with VBA code

Insert blank rows after specific text with VBA code

You can apply the below VBA code to insert blank rows after the specific text you need, please do as this:

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Insert blank rows after the specific text

Sub Insertrowbelow()
'updateby Extendoffice
    Dim i As Long
    Dim xLast As Long
    Dim xRng As Range
    Dim xTxt As String
    On Error Resume Next
    xTxt = Application.ActiveWindow.RangeSelection.Address
    Set xRng = Application.InputBox("please select the column with specific text:", "Kutools for Excel", xTxt, , , , , 8)
    If xRng Is Nothing Then Exit Sub
    If (xRng.Columns.Count > 1) Then
        MsgBox "the selected range must be one column", , "Kutools for Excel"
        Exit Sub
    End If
    xLast = xRng.Rows.Count
    For i = xLast To 1 Step -1
      If InStr(1, xRng.Cells(i, 1).Value, "In progressing") > 0 Then
        Rows(xRng.Cells(i + 1, 1).Row).INSERT shift:=xlDown
      End If
End Sub

Note: In the above code, you can change the text value “In progressing” to any other values that you desired from the script If InStr(1, xRng.Cells(i, 1).Value, "In progressing") > 0 Then.

3. Then, press F5 key to run this code, in the popped out dialog box, select the column data contains the specific text you want to use, see screenshot:

4. And then, click OK button, and the blank rows have been inserted after the certain text you specified, see screenshot:

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  • Copy And Insert Row Multiple Times Or Duplicate The Row X Times
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  • Insert Blank Rows When Value Changes In Excel
  • Supposing you have a range of data, and now you want to insert blank rows between the data when value changes, so that you can separate the sequential same values in one column as following screenshots shown. In this article, I will talk about some tricks for you to solve this problem.
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Comments (2)
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This comment was minimized by the moderator on the site
This is so helpful! But how do I add new rows after several different texts. For example, I want to add a row after SB2 and BB2, is this possible? or do I just need to run it two times with two different texts?
This comment was minimized by the moderator on the site
You can use the textjoin function by adding the same word at the end of each line and then delete that word with ctrl+f
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