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Quickly split data into multiple worksheets based on selected column in Excel

Supposing you have a worksheet that has data in columns A to G, the salesman’s name is in column A and you need to automatically split this data into multiple worksheets based on the column A in the same workbook. Each salesman will be splitted into a new worksheet. Kutools for Excel’s Split Date utility can quickly split data into multiple worksheets based on selected column in Excel.

Split data into multiple worksheets based on selected column

Split data into multiple worksheets based on every other rows


Click Enterprise > Worksheet > Split Data (or Enterprise > Split Data). See screenshots:

shot split data 01 kutools-arrow-right

Split data into multiple worksheets based on selected column

Supposing you have a range data as shown in the below screenshot, and you want to quickly split this data into multiple worksheets based on the column A in a workbook by splitting each name in a new worksheet. For example, all Kelly will be splitted into the same worksheet. You can get it done as follows:

1. Please select the range which you want to split into multiple worksheet based on a column. Tip: If you have selected a range with header, please checked My data has headers option.

2. And then applying the utility by clicking Enterprise > Worksheet > Split Data. In the Split Date into Multiple Worksheets dialog box, please choose Specific column and then specify a column which you want to split data based on from the drop-down list.

3. Please specify the new worksheets name. You can use the Values of Column as the new worksheets name. You can also type in a Prefix or Suffix for the worksheets name.

4. Click OK to split data. See screenshot:

Each name in the column has been splitted into a new worksheet.


Split data into multiple worksheets based on every other rows

Supposing you have a range data as shown in the below screenshot, and you want to quickly split this data into multiple worksheets based on every other rows, for example, split every 5 rows of data into a new worksheet in the same workbook. You can get it donw as follows:

1. Please select the range that you want to split into multiple worksheets based on every 5 rows.

2. And then applying the utility by clicking Enterprise > Worksheet > Split Data. In the Split Date into Multiple Worksheets dialog box, please choose Fixed rows and then specify the rows number in the box.

3. Please specify the new worksheets name. You can use the Row Numbers as the new worksheets name. You can also type in a Prefix or Suffix for the worksheets name.

4. Click OK to split data. See screenshot:

Every 5 rows of this range has been spited into a new worksheet in the same workbook.


Demo: Quickly split data into multiple worksheets based on selected column in Excel

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Kutools for Excel

The functionality described above is just one of 200 powerful functions of Kutools for Excel.

Designed for Excel(Office) 2016, 2013, 2010, 2007 and Office 365. Free download and use for 60 days.

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  • To post as a guest, your comment is unpublished.
    Claire Counihan · 1 months ago
    Has there been a resolution to this? I am unable to split data into multiple worksheets based on the content of a column.
  • To post as a guest, your comment is unpublished.
    Debbie Toups · 3 years ago
    This function is not working, any suggestions
    • To post as a guest, your comment is unpublished.
      Algemron · 3 years ago
      I'm having a similar issue with this feature not working.
      seems to copy of of sync. believe its to do with there being only single entries for some of the data.
      cant work out why its not using the selected headers and replacing them with the first entry

      using the macro they have seems to work:
      http://www.extendoffice.com/documents/excel/1174-excel-split-data-into-multiple-worksheets-based-on-column.html
    • To post as a guest, your comment is unpublished.
      Algemron · 3 years ago
      Use the Macro they have on the website to fix this. Seems to work

      http://www.extendoffice.com/documents/excel/1174-excel-split-data-into-multiple-worksheets-based-on-column.html
  • To post as a guest, your comment is unpublished.
    Carrie · 3 years ago
    In my previous comment, the data I was splitting was in a table. Once I converted it to a range, I didn't have the problem with the record. The formatting issue still remains.
    • To post as a guest, your comment is unpublished.
      admin_jay · 3 years ago
      [quote name="Carrie"]In my previous comment, the data I was splitting was in a table. Once I converted it to a range, I didn't have the problem with the record. The formatting issue still remains.[/quote]
      We are going to enhance this utility to accomplish the Table data and try to support keep formatting in upcoming version. :-)

      We are working on it.
  • To post as a guest, your comment is unpublished.
    Carrie · 3 years ago
    When using split data, the last row of each new worksheet has the first record that's supposed to be on the next worksheet. Also, the formatting of the original worksheet is lost in the new worksheets.
  • To post as a guest, your comment is unpublished.
    Lou Oppedisano · 3 years ago
    I cannot locate the Enterprise > Worksheet Tools > Split Data in Excel 2010. Is this a standard tool on the tool bar or do i need to install this from add-ins or some other feature.