How to auto populate other cells when selecting values in Excel drop down list?
Suppose you've made a drop-down list from the values in range A2:A8. You aim to auto-populate the related values from B2:B8 into a designated cell upon selection from the drop-down list. For instance, selecting "Natalia" from the list would automatically fill in her score, "40", into cell E2, as illustrated in the screenshot. This guide will walk you through two straightforward methods to achieve this functionality.
Drop down list auto populate with VLOOKUP function
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Drop down list auto populate with VLOOKUP function
Please do as follows to auto populate other cells when selecting in drop down list.
- Select a blank cell that you want to auto populate the corresponding value.
- Copy and paste the below formula into into it, and then press the Enter key.
=VLOOKUP(D2,A2:B8,2,FALSE)
Note:In the formula, D2 represents the cell with the drop-down list, A2:B8 defines the table range containing both the lookup values and the desired results, and 2 specifies that the result is in the second column of the table range. Adjust the column number to match where your results are within the range, such as changing 2 to 3 for the third column. Adapt these parameters as needed to fit your data setup. - From now on, when you select a name in the drop down list, E2 will be auto-populated with a specific score.
Drop down list auto populate with Kutools for Excel
You can easily populate other values based on drop-down list selection without remembering formulas with the Look for a value in list formula of Kutools for Excel.
Before applying Kutools for Excel, please download and install it firstly.
- Select a cell for locating the auto-populate value (says cell C10), and then click Kutools > Formula Helper > Formula Helper, see screenshot:
- In the Formulas Helper dialog box, specify the arguments as follows:
- In the Choose a formula box, find and select Look for a value in list;
Tips: You can check the Filter box, enter certain word into the text box to filter the formula quickly. - In the Table_array box, click the button to select the table range which contains the lookup value and the result value;
- In the Look_value box, click the button to select the cell containing the value you are searching for. Or you can directly enter the value into this box;
- In the Column box, click the button to specify the column you will return the matched value from. Or you can enter the column number into the textbox directly as you need.
- Click OK.
- In the Choose a formula box, find and select Look for a value in list;
Now the corresponding cell value will be auto-populated in cell C10 based on drop-down list selection.
If you want to have a free trial (30-day) of this utility, please click to download it, and then go to apply the operation according above steps.
Demo: Drop down list auto populate without remembering formulas
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