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How to find the most frequent text with criteria in Excel?

This article will talk about how to find the most occurred text based on the specific criteria from a range of cells in Excel. At the same time, I will also introduce the formula for extracting the most frequently occurring text in a column.

Find the most frequent text Find the most frequent text based on criteria

Find the most frequent occurring text in a column with array formula

If you just want to find and extract the most occurred text from a list of cells, please apple the below formula:

The generic formula syntax is:

=INDEX(range, MODE(MATCH(range, range, 0 )))
  • range: is the list of cells that you want to find the most frequent occurring text.

1. Enter or copy this formula into a blank cell where you want to output the result:

=INDEX(A2:A15,MODE(MATCH(A2:A15,A2:A15,0)))
  • Tips: In this formula:
  • A2:A15: is the data list that you want to find the greatest number of times a text occurs.

2. And then, press Ctrl + Shift + Enter keys simultaneously, and you will get the correct result as below screenshot shown:


Find the most frequent occurring text based on criteria with array formulas

Sometimes, you may need to find the most frequent occurring text based on a specific condition, for example, you want to find the most occurred name which Project is Project A as below screenshot shown:

The generic formula syntax is:

=INDEX(range1,MODE(IF(range2=criteria, MATCH(rang1,range1,0))))
  • range1: is the range of cells that you want to find the most frequent occurring text.
  • range2=criteria: is the range of cells contain the specific criteria that you want to find name based on.

1. Please enter or copy the below formula into a blank cell:

=INDEX($B$2:$B$15,MODE(IF($A$2:$A$15=D2,MATCH($B$2:$B$15,$B$2:$B$15,0))))
  • Tips: In this formula:
  • B2:B15: is the data list that you want to find the greatest number of times a name occurs.
  • A2:A15=D2: is the range of cells contain the specific criteria that you want to find text based on.

2. And then, press Ctrl + Shift + Enter keys simultaneously, the most frequent occurring name of Project A has been extracted, see screenshot:


Find the most frequent occurring text between two given dates with array formula

This section is going to talk about how to find the most common text which is between two given dates. For instance, to find the most frequent name based on the dates which is between 6/28/2019 and 7/5/2019, the following array formula may help you:

1. Please apply the below formula into a blank cell:

=INDEX($B$2:$B$15, MATCH(MODE.SNGL(IF(($A$2:$A$15<=$E$2)*($A$2:$A$15>=$D$2), COUNTIF($B$2:$B$15, "<"&$B$2:$B$15), "")), COUNTIF($B$2:$B$15, "<"&$B$2:$B$15),0))
  • Tips: In this formula:
  • B2:B15: is the data list that you want to find the greatest number of times a name occurs.
  • A2:A15<=E2: is the range of dates that less than or equal to a specific date that you want to find the name based on.
  • A2:A15>=D2: is the range of dates that greater than or equal to a specific date that you want to find the name based on.

2. And then, press Ctrl + Shift + Enter keys together, the most frequent occurring name between the specific two dates has been extracted, see screenshot:


More relative most frequent text articles:

  • Find The Second Most Common/Frequent Number Or Text In Excel
  • We can apply the MODE function to find out the most frequent number from a range at ease in Excel. However, how about finding out the second most frequent number from a column? And what if finding out the second most common text value from a column? Here we get some workarounds for you.
  • Find Most Common Value(Number Or Text String) From A List In Excel
  • Supposing you have a list of names which contain some duplicates, and now, you want to extract the value that appears the most frequently. The direct way is to count the data one by one from the list to get the result, but if there are thousands of names in the column, this way will be troublesome and time-consuming. The following tutorial will introduce you some tricks to solve this task quickly and conveniently.
  • Sort Data By The Most Frequent Value In Excel
  • Supposing you have a long list of data in your worksheet, and now you would like to sort this list by the frequency of which each word occurs. That is to say, the most common value (for example, occurs four times in the column) is listed first, and then be followed by the words which occur three times, twice and once as following screenshots shown. How could you solve this task in Excel?


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Comments (12)
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This comment was minimized by the moderator on the site
Thanx for sharing the article, its really helpful.
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Hello,
You are welcome. Glad it helps. Any questions, please feel free to contact us. Have a great day.
Sincerely,
Mandy
This comment was minimized by the moderator on the site
Thank you for your post, I look for such article along time, today i find it finally. this post give me lots of advise it is very useful for me. website
This comment was minimized by the moderator on the site
Very helpful advice in this particular post! It’s the little changes that make the largest changes. Thanks for sharing!  
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Thank you for this information, but what happens if there is a tie? For the generic example, =INDEX(A2:A15,MODE(MATCH(A2:A15,A2:A15,0))), how would the formula be modified to output text indicating that a majority could not be determined?
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Hello, Lauren

If there are more than one result, you can use the below formulas:
First, you can use this array formula: (Note: after inserting the formula, please press Ctrl + Shift + Enter keys together to get the first result.)
=INDEX($A$2:$A$10,MATCH(MIN(MODE(IF(NOT(COUNTIF(C$1:C1,$A$2:$A$10)),(COUNTIF($A$2:$A$10,"<"& $A$2:$A$10)+1)*{1,1}))),COUNTIF($A$2:$A$10,"<"& $A$2:$A$10)+{1},0))

With this formula, you can extract all data from the most occurred value to least common value.
And then, you should use the below formula to count the number of the occurred text:
=COUNTIF($A$2:$A$10, C2)


https://www.extendoffice.com/images/stories/comments/comment-skyyang/doc-most-common-value.png


Please try, hope it can help you!
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Halo gan,
bagaimana cara menemukan teks yang paling sering keluar KEDUA, KETIGA dan seterusnya?
Terima kasih :)
This comment was minimized by the moderator on the site
Hello, Dodik,
To solve your problem, please use the following formulas: (Please remember to press Ctrl + Shift + Enter keys together to get the result)

Find the second most common value:
=INDEX(A1:A20,MODE(IF((A1:A20<>"")*(A1:A20<>INDEX(A1:A20,MODE(IF(A1:A20<>"",MATCH(A1:A20,A1:A20,0))))),MATCH(A1:A20,A1:A20,0))))

Find the third most common value:
=INDEX(A1:A20,MODE(IF(((A1:A20<>"")*(A1:A20<>INDEX(A1:A20,MODE(IF(A1:A20<>"",MATCH(A1:A20,A1:A20,0)))))*(A1:A20<>INDEX(A1:A20,MODE(IF((A1:A20<>"")*(A1:A20<>INDEX(A1:A20,MODE(IF(A1:A20<>"",MATCH(A1:A20,A1:A20,0))))),MATCH(A1:A20,A1:A20,0)))))),MATCH(A1:A20,A1:A20,0))))
This comment was minimized by the moderator on the site
This is really helpful. I'm just thinking how to do this with a third criteria for "Find the most frequent text based on criteria"? let say Inventory, Project, Name then get the most occured name.

Thank you so much!
This comment was minimized by the moderator on the site
Hello,
To apply the fromula for three criteria, please apply the below formula:
=INDEX($A$2:$A$12,MODE(IF($A$2:$B$12=F2,IF($C$2:$C$12=G2,IF($D$2:$D$12=H2,MATCH($A$2:$A$12,$A$2:$A$12,0))))))


Tips:If you have more criteria, you just need to add the IF criteria as below:
=INDEX(range,MODE(IF(range1=criteria1,IF(range2=criteria2,IF(range3=criteria3,... MATCH(rang,range,0))))))


Please have a try, hope it can help you!
This comment was minimized by the moderator on the site
HEY! This is really helpful. I'm wondering if you could help me, with, if there is a tie, to pick one of the top values/strings. thanks!
This comment was minimized by the moderator on the site
Hi, This is great, what I found is that when there is tie or only one record the formula results in N/A. How do I get it to show the single result? this is when I want to find the most common value based on criteria.
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