Search and highlight search results in Excel
In Excel, you can use the Find and Replace function to find a specific value, but do you know how to highlight the search results after searching? In this article, I introduce two different ways to help you search and highlight search results at the meanwhile in Excel.
Search and highlight search results by the VBA code
Search and highlight search results by the Conditional Formatting
Search and highlight search results by a handy tool
In Excel, there is a VBA code that can help you search a value and then highlight the search results.
1. Enable the sheet you want to search and highlight results, press Alt + F11 keys to open Microsoft Visual Basic for Applications window.
2. Click Insert > Module, and paste below code to the new module.
VBA: Highlight search results
Sub FindRange()
'UpdatebyExtendoffice20190813
Dim xRg As Range
Dim xFRg As Range
Dim xStrAddress As String
Dim xVrt As Variant
xVrt = Application.InputBox(prompt:="Search:", Title:="www.extendoffice.com")
If xVrt <> "" Then
Set xFRg = ActiveSheet.Cells.Find(what:=xVrt)
If xFRg Is Nothing Then
MsgBox prompt:="Cannot find this value", Title:="www.extendoffice.com"
Exit Sub
End If
xStrAddress = xFRg.Address
Set xRg = xFRg
Do
Set xFRg = ActiveSheet.Cells.FindNext(After:=xFRg)
Set xRg = Application.Union(xRg, xFRg)
Loop Until xFRg.Address = xStrAddress
If xRg.Count > 0 Then
xRg.Interior.ColorIndex = 8
xRsp = MsgBox(prompt:="Do you want to cancel highlighting?", Title:="www.extendoffice.com", Buttons:=vbQuestion + vbOKCancel)
If xRsp = vbOK Then xRg.Interior.ColorIndex = xlNone
End If
End If
End Sub
3. Press F5 key, then a searching box pops out for you to type the specified value you search.
4. Click OK, the matched results have been highlighted with a background color. Also, a dialog pops out to ask you if cancel the highlighting. Click OK to cancel the highlighting and close the dialog, click Cancel to keep the highlighting and close the dialog.
Note:
1. If there is no matched value found, a dialog pops out to remind you.
2. This VBA works for the whole active sheet and case insensitive.
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Unbelievable, working at two or more documents is easier and faster than working at one.In Excel, the Conditional Formatting function also can automatically highlight the search results.
Supposing the data and search box display as below screenshot, now please do as below steps:
1. Select the range you want to search in, and click Home > Conditional Formatting > New Rule.
2. In the New Formatting Rule dialog, select Use a formula to determine which cells to format in the Select a Rule Type section, then go to the text box under Format values where this formula is true, type =AND($E$2<>"",$E$2=A4).
E2 is the cell you will place the search value, and A4 is the first cell in the range where you search in.
3. Click Format button, go to the Format Cells dialog, under Fill tab, choose one color as you need. Click OK > OK to close the dialogs.
From now on, when you enter the keyword in Cell E2, the search results will be automatically highlighted in the specified range.
If you want to search two or more values and highlight the search results once time, the Mark Keyword feature of Kutools for Excel could give you a favor.
1. Select the data range you want to search, click Kutools > Text > Mark Keyword.
2. In the popping dialog, type the values that you want to search and separated by comma in Keyword textbox. Then choose the Mark Options and the font color as you need. Click Ok.
If you want to search value in case sensitive, tick Match Case checkbox.
Then the matched results will highlight with a different font color.
With the Mark Keyword feature, you also can find part of string in the range. Supposing search cells contains ball or jump, type ball, jump into the Keyword textbox, then specify the settings and click Ok.
Sample File
Click to download the sample file
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