How to count/sum cells by colors with conditional formatting in Excel?
In Excel, you may color some cells by using conditional formatting. Now this tutorial will tell you some handy and easy methods to quickly count or sum the cells by color with conditional formatting in Excel.
Count cells by font color and background by VBA
Count/sum cells by font color with conditional formatting by Kutools for Excel 
Count/sum cells by background color with conditional formatting by Kutools for Excel
Count cells by font and background color by VBA
In Excel, only VBA code can quickly count cells based a specific font and background color.
1. Press Alt + F11 keys to open Microsoft Visual Basic for Applications window.
2. Click Insert > Module and copy and paste below VBA code to the popping Module window.
VBA: Count cells based on a font and background color.
Sub DisplayFormatCount()
'Updateby20150305
Dim Rng As Range
Dim CountRange As Range
Dim ColorRange As Range
Dim xBackColor As Long
Dim xFontColor As Long
On Error Resume Next
xTitleId = "KutoolsforExcel"
Set CountRange = Application.Selection
Set CountRange = Application.InputBox("Count Range :", xTitleId, CountRange.Address, Type: = 8)
Set ColorRange = Application.InputBox("Color Range(single cell):", xTitleId, Type: = 8)
Set ColorRange = ColorRange.Range("A1")
xReturn = 0
For Each Rng In CountRange
qqq = Rng.Value
xxx = Rng.DisplayFormat.Interior.Color
If Rng.DisplayFormat.Interior.Color = ColorRange.DisplayFormat.Interior.Color Then
xBackColor = xBackColor + 1
End If
If Rng.DisplayFormat.Font.Color = ColorRange.DisplayFormat.Font.Color Then
xFontColor = xFontColor + 1
End If
Next
MsgBox "BackColor is " & xBackColor & Chr(10) & "FontColor is " & xFontColor
End Sub
3. Click Run button or press F5 key to run the code, then select the range you need in the popping dialog. See screenshot:
4. Click OK, then select a cell whose font and background color you want to count the cells based on. See screenshot:
5. Click OK. Then a dialog pops out to tell you how many cells have the same background color and font color with the selected cell in the range.
Count/sum cells by font color with conditional formatting by Kutools for Excel
In Excel, you cannot count or sum the cells by font color with conditional formatting only. However, there is a handy add-in called Kutools for Excel that can help you quickly solve this problem with its Count by Color feature.
After free installing Kutools for Excel, please do as below:
1. Select a range you want to count or sum the cells by font color with conditional formatting, then click Enterprise > Count by Color. See screenshot:
2. Then in the Count by Color dialog, select Conditional Formatting under Color method list and Font under Color Type list. Then you can view the result of counting and summing up in the dialog. See screenshot:
Note: If you want to output the calculating result as a report, you can click Generate report in the Count by Color dialog, then a report will be built in a new workbook. See screenshot:
Count/sum cells by background color with conditional formatting by Kutools for Excel
If you want to count or sum cells by background color with conditional formatting, you also can apply Count by Color utility of Kutools for Excel.
1. Select a range you want to count or sum cells by background color with conditional formatting, then click Enterprise > Count by Color.
After free installing Kutools for Excel, please do as below:
2. Then in the Count by Color dialog, select Conditional Formatting under Color method list and Background under Color Type list. Then you can view the result of counting and summing up in the dialog. See screenshot:
Note: If you want to output the calculating result as a report, you can click Generate report in the Count by Color dialog, then a report will be built in a new workbook. See screenshot:
Click here for more on Count by Color.
Tip.With Count by Color utility, you also can count/sum/average the cells by background color or font color with standard formatting only or both of standard and conditional formatting. If you want to apply Count by Color without limitation in 60 days, please download and have a free trial now.
Calculate cells by font color or background color
The Best Office Productivity Tools
Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by
80%
- Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
- Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
- Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
- Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
- Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
- Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
- Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
- Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
- More than
300 powerful features. Supports Office/Excel
2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features
30-day free trial. 60-day money back guarantee.
Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier
- Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
- Open and create multiple documents in new tabs of the same window, rather than in new windows.
- Increases your productivity by
50%, and reduces hundreds of mouse clicks for you every day!
