How to count/sum cells by colors with conditional formatting in Excel?
In Excel, you may color some cells by using conditional formatting. Now this tutorial will tell you some handy and easy methods to quickly count or sum the cells by color with conditional formatting in Excel.
In Excel, only VBA code can quickly count cells based a specific font and background color.
1. Press Alt + F11 keys to open Microsoft Visual Basic for Applications window.
2. Click Insert > Module and copy and paste below VBA code to the popping Module window.
VBA: Count cells based on a font and background color.
Sub DisplayFormatCount()
'Updateby20150305
Dim Rng As Range
Dim CountRange As Range
Dim ColorRange As Range
Dim xBackColor As Long
Dim xFontColor As Long
On Error Resume Next
xTitleId = "KutoolsforExcel"
Set CountRange = Application.Selection
Set CountRange = Application.InputBox("Count Range :", xTitleId, CountRange.Address, Type: = 8)
Set ColorRange = Application.InputBox("Color Range(single cell):", xTitleId, Type: = 8)
Set ColorRange = ColorRange.Range("A1")
xReturn = 0
For Each Rng In CountRange
qqq = Rng.Value
xxx = Rng.DisplayFormat.Interior.Color
If Rng.DisplayFormat.Interior.Color = ColorRange.DisplayFormat.Interior.Color Then
xBackColor = xBackColor + 1
End If
If Rng.DisplayFormat.Font.Color = ColorRange.DisplayFormat.Font.Color Then
xFontColor = xFontColor + 1
End If
Next
MsgBox "BackColor is " & xBackColor & Chr(10) & "FontColor is " & xFontColor
End Sub
3. Click Run button or press F5 key to run the code, then select the range you need in the popping dialog. See screenshot:
4. Click OK, then select a cell whose font and background color you want to count the cells based on. See screenshot:
5. Click OK. Then a dialog pops out to tell you how many cells have the same background color and font color with the selected cell in the range.
Count/sum cells by font color with conditional formatting by Kutools for Excel
In Excel, you cannot count or sum the cells by font color with conditional formatting only. However, there is a handy add-in called Kutools for Excel that can help you quickly solve this problem with its Count by Color feature.
Kutools for Excel,with more than 300 handy functions, makes your jobs more easier.
After free installing Kutools for Excel, please do as below:
1. Select a range you want to count or sum the cells by font color with conditional formatting, then click Kutools Plus> Count by Color. See screenshot:
2. Then in the Count by Color dialog, select Conditional Formatting under Color method list and Font under Color Type list. Then you can view the result of counting and summing up in the dialog. See screenshot:
Note: If you want to output the calculating result as a report, you can click Generate report in the Count by Color dialog, then a report will be built in a new workbook. See screenshot:
Count/sum cells by background color with conditional formatting by Kutools for Excel
If you want to count or sum cells by background color with conditional formatting, you also can apply Count by Color utility of Kutools for Excel.
1. Select a range you want to count or sum cells by background color with conditional formatting, then click Kutools Plus > Count by Color.
After free installing Kutools for Excel, please do as below:
2. Then in the Count by Color dialog, select Conditional Formatting under Color method list and Background under Color Type list. Then you can view the result of counting and summing up in the dialog. See screenshot:
Note: If you want to output the calculating result as a report, you can click Generate report in the Count by Color dialog, then a report will be built in a new workbook. See screenshot:
Tip.With Count by Color utility, you also can count/sum/average the cells by background color or font color with standard formatting only or both of standard and conditional formatting. If you want to apply Count by Color without limitation in 30 days, please download and have a free trial now.
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This is a great piece of VBA and works perfectly. Are you able to modify this code to make it a function and then be used as a formula?
e.g.
=DisplayFormatCount(A14:E14,A2,False) for counting background colour (Count Range, Colour Match Cell, type)
=DisplayFormatCount(C29:D29,A2,True) for counting font colour
I would like to you something like this for an input form of many tables and validation fields that are compulsory. I would then be able to count how many fields that have not been completed correctly.
VBA đếm ô màu rất hay, tuy nhiên bạn có thể sửa giúp mình để kết quả không hiện thành msg box mà hiện luôn trên ô excel chỉ định được không? thêm cả hàm sum, average nữa thì càng tốt :D . Mail của mình là tranvanlong.dne@gmail.com. Mình cám ơn.
May I congratulate you on a most easily understood and well written VBA program to perform such a simple task - i.e., count the number of cells with a specific color derived from Conditional Formatting. It beats the pants of the monster program by Pearson, and his does not even work, at least in Excel 2013. Nor do other supposed counting programs work that I have tried. Yours is the only one!! This worked perfectly. Thank you, thank you, thank you. Best Holiday Wishes, Mort in Dallas
