How to count/sum cells by colors with conditional formatting in Excel?

In Excel, you may color some cells by using conditional formatting. Now this tutorial will tell you some handy and easy methods to quickly count or sum the cells by color with conditional formatting in Excel.

Count cells by font color and background by VBA

Count/sum cells by font color with conditional formatting by Kutools for Excel      

Count/sum cells by background color with conditional formatting by Kutools for Excel      

Quickly Count/Sum cells by background or fomt color in Excel

In some cases, you may have a range of cells with multiple colors, and what you want is to count/sum values based on same color, how can you quickly calculate? With Kutools for Excel's Count by Color, you can quickly do many calculations by color, and also can generate a report of the calculated result.  Click for free full featured trial in 30 days!

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  Count cells by font and background color by VBA

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In Excel, only VBA code can quickly count cells based a specific font and background color.

1. Press Alt + F11 keys to open Microsoft Visual Basic for Applications window.

2. Click Insert > Module and copy and paste below VBA code to the popping Module window.

VBA: Count cells based on a font and background color.

Sub DisplayFormatCount()
	'Updateby20150305
	Dim Rng As Range
	Dim CountRange As Range
	Dim ColorRange As Range
	Dim xBackColor As Long
	Dim xFontColor As Long
	On Error Resume Next
	xTitleId       = "KutoolsforExcel"
	Set CountRange = Application.Selection
	Set CountRange = Application.InputBox("Count Range :", xTitleId, CountRange.Address, Type: = 8)
	Set ColorRange = Application.InputBox("Color Range(single cell):", xTitleId, Type: = 8)
	Set ColorRange = ColorRange.Range("A1")
	xReturn        = 0
	For Each Rng In CountRange
		qqq           = Rng.Value
		xxx           = Rng.DisplayFormat.Interior.Color
		If Rng.DisplayFormat.Interior.Color = ColorRange.DisplayFormat.Interior.Color Then
			xBackColor   = xBackColor + 1
		End If
		If Rng.DisplayFormat.Font.Color = ColorRange.DisplayFormat.Font.Color Then
			xFontColor = xFontColor + 1
		End If
	Next
	MsgBox "BackColor is " & xBackColor & Chr(10) & "FontColor is " & xFontColor
End Sub

3. Click Run button or press F5 key to run the code, then select the range you need in the popping dialog. See screenshot:

4. Click OK, then select a cell whose font and background color you want to count the cells based on. See screenshot:

5. Click OK. Then a dialog pops out to tell you how many cells have the same background color and font color with the selected cell in the range.

  Count/sum cells by font color with conditional formatting by Kutools for Excel

In Excel, you cannot count or sum the cells by font color with conditional formatting only. However, there is a handy add-in called Kutools for Excel that can help you quickly solve this problem with its Count by Color feature.

After free installing Kutools for Excel, please do as below:

1. Select a range you want to count or sum the cells by font color with conditional formatting, then click Enterprise > Count by Color. See screenshot:

2. Then in the Count by Color dialog, select Conditional Formatting under Color method list and Font under Color Type list. Then you can view the result of counting and summing up in the dialog. See screenshot:

Note: If you want to output the calculating result as a report, you can click Generate report in the Count by Color dialog, then a report will be built in a new workbook. See screenshot:

Kutools for Excel: The 300 functions you must have in Excel, you can free download from here

  Count/sum cells by background color with conditional formatting by Kutools for Excel

If you want to count or sum cells by background color with conditional formatting, you also can apply Count by Color utility of Kutools for Excel.

1. Select a range you want to count or sum cells by background color with conditional formatting, then click Enterprise > Count by Color.

After free installing Kutools for Excel, please do as below:

2. Then in the Count by Color dialog, select Conditional Formatting under Color method list and Background under Color Type list. Then you can view the result of counting and summing up in the dialog. See screenshot:

Note: If you want to output the calculating result as a report, you can click Generate report in the Count by Color dialog, then a report will be built in a new workbook. See screenshot:

Click here for more on Count by Color.

Tip.With Count by Color utility, you also can count/sum/average the cells by background color or font color with standard formatting only or both of standard and conditional formatting. If you want to apply Count by Color without limitation in 60 days, please download and have a free trial now.

Calculate cells by font color or background color

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