Apply conditional formatting for each row in Excel
As we know, the Conditional Formatting will create a rule to determine which cells will be format. Sometimes, you may want to apply the conditional formatting for per row as below screenshot shown. Except repeatedly setting the same rules for per row, there are some tricks on solving this job.
- Method A Change the Applies to in Conditional Formatting Rules Manager
- Method B Drag the AutoFill handle
For instance, here you want to apply the fill background color to the cells if A2>B2, A3>B3, …, An>Bn with conditional formatting.
1. Firstly, apply the conditional formatting to A2:B2. Select A2:B2, then click Home > Conditional Formatting > New Rule. If there are rules in the row already, just directly jump to the step 4.
2. In the New Formatting Rule dialog, select Use a formula to determine which cells to format from Select a Rule Type section, then type =$A2>$B2 into the textbox under Format values where this formula is true.
3. Click Format button to go to the Format Cells dialog, and then you can choose one formatting type as you need. For instance, fill background color. Click OK > OK to close dialogs.
Now the row A2:B2 is applied conditional formatting.
4. Keep A2:B2 selected, click Home > Conditional Formatting > Manage Rules.
5. In the Conditional Formatting Rules Manager dialog, find the rule you applied to A2:B2, change the range as you need in Applies to section, and click OK.
Then this conditional formatting rule will be applied to each row in the new range.
If you are using Excel 2013 or later versions, you can use the AutoFill handle to apply the conditional rule to adjacent rows.
Supposing row A2:B2 have applied two conditional formatting, if A2>B2, fill red background color, if A2<B2, fill green background color.
Now you want to apply these two rules to A3:B9.
1. Firstly, you need to apply conditional formatting rules to the row A2:B2. If there are rules existing in the row, just directly jump to the step 4. Select range A2:B2, click Home > Conditional Formatting > New Rule. If there are rules in the row already, just directly jump to the step 4.
2. In the New Formatting Rule dialog, select Use a formula to determine which cells to format from Select a Rule Type section, then type =$A2>$B2 into the textbox under Format values where this formula is true. Then click Format button, in the Format Cells dialog, under Fill tab, select red color. Click OK > OK.
3. Keep the row A2:B2 selected, enable the New Formatting Rule dialog again, select Use a formula to determine which cells to format from Select a Rule Type section, then type =$A2<$B2 into the textbox under Format values where this formula is true. Then click Format button, in the Format Cells dialog, under Fill tab, select green color. Click OK > OK.
4. Then drag the AutoFill handle to adjacent rows which you want to apply the conditional rule to, then in select Fill Formatting Only from the Auto Fill Options.
Sample File
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