How to export Outlook contacts by category to Excel or PST file?
For example, you have marked some special contacts with categories in Outlook, and now you want to export contacts by the categories, any idea to get it done? This article will introduce two solutions to export Outlook contacts by category to Excel or PST file.
- Automate emailing with Auto CC/BCC, Auto Forward by rules; send Auto Reply (Out of Office) without requiring an exchange server...
- Get reminders like BCC Warning when replying to all while you're in the BCC list, and Remind When Missing Attachments for forgotten attachments...
- Improve email efficiency with Reply (All) With Attachments, Auto Add Greeting or Date & Time into Signature or Subject, Reply Multiple Emails...
- Streamline emailing with Recall Emails, Attachment Tools (Compress All, Auto Save All...), Remove Duplicates, and Quick Report...
Export Outlook contacts by category to Excel
For exporting contacts by category from Outlook to Excel, please do as follows:
1. In the People (or Contacts) view, select the contact folder, click View > Change View > List to show the folder in list view.
2. Go ahead to click View > Categories to group contacts by categories.
3. Find out the specified category group you will export, right click the category group name, and select Copy from the context menu. See screenshot:
4. Launcher Excel, select a blank cell, and press Ctrl + V keys to paste the contacts.
Note: If you want to export contacts by several categories, please repeat above Step 3-4 to export each category group of contacts one by one.
5. And finally save the workbook.
Export Outlook contacts by category to PST file
For exporting contacts by category as a PST file in Outlook, please do as follows:
1. Click File > Open & Export > Import/Export (or File > Open > Import).
2. In the Import and Export Wizard, please click to select Export to a file option, and click the Next button.
3. In the Export to a File dialog box, please click to select the Outlook Data File (.pst) option, and click the Next button.
4. In the Export Outlook Data File dialog box, click to select the contact folder whose contacts you will export, and click the Filter button.
5. In the Filter dialog box, please go to the More Choices tab, type the specified category name into the Categories box, and then click the OK button and Next button successively.
Notes: If you want to export contacts marked with any one of specified categories, or contacts marked with several categories simultaneously, I recommend you to enable the Query Builder tab with Kutools > Options, and then specify the filter criteria as following screenshot shown:
6. In the other Export Outlook Data File dialog box, please click the Browse button to specify a PST file you will export the contacts to, check the Do not export duplicate items option, and click the Finish button. See screenshot:
7. In the Create Outlook Data File dialog box, please click the OK button directly to close it.
Note: If you want to protect the exported PST file with password, please type your password into both Password and Verify Password boxes, and then click the OK button.
Related Articles
Export with custom fields in Outlook
Export emails from multiple folders/subfolders to excel in Outlook
Export emails by date range to Excel file or PST file in Outlook
Best Office Productivity Tools
Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook
π€ AI Mail Assistant: Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...
π§ Email Automation: Out of Office (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
π¨ Email Management: Easily Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
π Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
π Interface Magic: πMore Pretty and Cool Emojis / Boost Your Outlook Productivity with Tabbed Views / Minimize Outlook Instead of Closing ...
π One-click Wonders: Reply All with Incoming Attachments / Anti-Phishing Emails / πShow Sender's Time Zone ...
π©πΌβπ€βπ©π» Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Over 100 Features Await Your Exploration! Click Here to Discover More.