How to export Outlook contacts by category to Excel or PST file?

Export Outlook contacts by category to Excel

Export Outlook contacts by category to PST file

For exporting contacts by category from Outlook to Excel, please do as follows:

1. In the People (or Contacts) view, select the contact folder, click View > Change View > List to show the folder in list view.

2. Go ahead to click View > Categories to group contacts by categories.

3. Find out the specified category group you will export, right click the category group name, and select Copy from the context menu. See screenshot:

4. Launcher Excel, select a blank cell, and press Ctrl + V keys to paste the contacts.

Note: If you want to export contacts by several categories, please repeat above Step 3-4 to export each category group of contacts one by one.

5. And finally save the workbook.

For exporting contacts by category as a PST file in Outlook, please do as follows:

1. Click File > Open & Export > Import/Export (or File > Open > Import).

2. In the Import and Export Wizard, please click to select Export to a file option, and click the Next button.

3. In the Export to a File dialog box, please click to select the Outlook Data File (.pst) option, and click the Next button.

4. In the Export Outlook Data File dialog box, click to select the contact folder whose contacts you will export, and click the Filter button.

5. In the Filter dialog box, please go to the More Choices tab, type the specified category name into the Categories box, and then click the OK button and Next button successively.

Notes: If you want to export contacts marked with any one of specified categories, or contacts marked with several categories simultaneously, I recommend you to enable the Query Builder tab with Kutools > Options, and then specify the filter criteria as following screenshot shown:

6. In the other Export Outlook Data File dialog box, please click the Browse button to specify a PST file you will export the contacts to, check the Do not export duplicate items option, and click the Finish button. See screenshot:

7. In the Create Outlook Data File dialog box, please click the OK button directly to close it.

Note: If you want to protect the exported PST file with password, please type your password into both Password and Verify Password boxes, and then click the OK button.

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