Easily mass reply to multiple received emails at once in Outlook

Author: Siluvia Last Modified: 2024-10-18

Kutools for Outlook

Most of the time, you need to reply to multiple received emails with same content. With Outlook build-in function, you need to create rules for achieving this purpose, but that’s too time-consuming. Now, with the Bulk Reply utility of Kutools for Outlook, you can easily mass reply to multiple received emails at once without manually creating emails one by one or creating complex and time consuming rules.

Easily mass reply to multiple received emails at once in Outlook

Easily mass reply to multiple received emails at once in Outlook

With Kutools for Outlook’s Bulk Reply utility, you can easily mass reply to multiple received emails at once in Outlook as follows.

1. To apply the Bulk Reply utility, please click Kutools > Bulk Processing > Reply to Selected Emails with Template > Create & Manage Reply Templates. See screenshot:

A screenshot showing how to access the Bulk Reply feature in Outlook

Tip: The Bulk Reply utility can also be found from the Respond drop-down in the Messages group of the Kutools tab.

2. In the popping up Create & Manage Reply Templates window, please click the button to open the Create dialog box. In the Create dialog box, type a name in the name box and then click the OK button to create a new reply template. See screenshot:

A screenshot of the Create & Manage Reply Templates dialog

3. Now you need to compose the body of the reply email. While composing the email body, you can format your body text by selecting the content and choosing any text format in the text format bar as you need, and then click the OK button to save the new reply template. See screenshot:

A screenshot showing how to format the body text of a reply template in Kutools

4. Click to select the multiple received emails by holding Ctrl key simultaneously.

A screenshot showing multiple selected emails

Note: If you want to reply to all received emails in a specific folder, please open the folder and then press Ctrl + A keys on the keyboard to select all emails at once.

5. All created reply templates are listed on the Ribbon under Kutools tab. You can see all the reply templates by clicking Kutools > Bulk Processing > Reply to Selected Emails with Template and then choose your needed reply template from the drop-down list.

A screenshot of the drop-down list to select reply templates in Kutools

You can click the Reply button to bulk reply to the senders of the selected emails. Or you can click the Reply All button to bulk reply to the senders, Cc recipients, and Bcc recipients of the selected emails.

A screenshot showing the Reply and Reply All buttons in Kutools for Outlook Bulk Reply

Notes:

1) You can edit the name of a created reply template by selecting the template and then clicking the Rename button in the Create & Manage Reply Template window. See screenshot:
2) You can delete a created reply template by selecting it and then clicking the delete button as below screenshot shown.
3) Click Settings button to open the Options dialog box. In the Options dialog box, you can check or uncheck the Move the selected emails to specified folder after replying option. This option helps to move the selected emails to a specified folder after replying.

You can choose or create a new folder to save all selected emails after replying by clicking Other Folder and then specify or create a folder in the Select Folder dialog box.
A screenshot showing the dialog box for selecting a folder to save replied emails

A screenshot showing the dialog box for selecting a folder to save replied emails

If you choose the Always ask for folder option, after replying emails with the Bulk Reply feature, a Select Folder dialog box will pop up for you to choose a folder to save the selected emails.
A screenshot of the Always ask for folder option