Easily mass reply to multiple received emails at once in Outlook

Most of the time, you need to reply to multiple received emails with same content. With Outlook build-in function, you need to create rules for achieving this purpose, but that’s too time-consuming. Now, with the Reply Multiple Mails utility of Kutools for Outlook, you can easily mass reply to multiple received emails at once without manually creating emails one by one or creating complex and time consuming rules.

Easily mass reply to multiple received emails at once in Outlook

Easily mass reply to multiple received emails at once in Outlook

With Kutools for Outlook’s Reply Multiple Mails utility, you can easily mass reply to multiple received emails at once in Outlook as follows.

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1. Click to select the multiple received emails by holding Ctrl key simultaneously.

Note: If you want to reply to all received emails in a specific folder, please open the folder and then press Ctrl + A keys on the keyboard to select all emails at once.

2. Then please apply this utility by clicking Kutools > Bulk Reply > Create & manage reply template. See screenshot:

3. Then a Create & manage reply template window pops up. Please click the button to open the Create dialog box. In the Create dialog box, type a name in the name box and then click the OK button to create a new reply template. See screenshot:

4. Now you need to compose the body of the reply email. While composing the email body, you can format your body text by selecting the content and choosing any text format in the text format bar as you need, and then click the Reply button to reply all selected emails at once. See screenshot:

Notes:

1). You can edit the name of a created reply template by selecting the template and then clicking the Rename button in the Create & manage reply template window. See screenshot:

2). Or you can delete a created reply template by selecting it and then clicking the delete button as below screenshot shown.

3). Click Settings button  button to go to the Options dialog box. In the Options dialog box, check or uncheck Open reply template before sending as you need. see screenshot:

4). All created reply templates will be listed on the Ribbon under Kutools tab. You can easily reply multiple emails with a specified template by clicking Kutools > Bulk Reply and then choose your needed reply template from the drop-down list. See screenshot:

Demo: mass reply to multiple or all emails at once in Outlook

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