How to change an appointment to meeting and vice versa in Outlook?
In Outlook, we all know both appointments and meetings are placed in calendar folders, but they are different. Do you know how to convert between the appointments and meetings? Below methods will introduce easy tricks to change an appointment to meeting, and change meetings to appointments in Outlook calendars as well.
- Automate emailing with Auto CC/BCC, Auto Forward by rules; send Auto Reply (Out of Office) without requiring an exchange server...
- Get reminders like BCC Warning when replying to all while you're in the BCC list, and Remind When Missing Attachments for forgotten attachments...
- Improve email efficiency with Reply (All) With Attachments, Auto Add Greeting or Date & Time into Signature or Subject, Reply Multiple Emails...
- Streamline emailing with Recall Emails, Attachment Tools (Compress All, Auto Save All...), Remove Duplicates, and Quick Report...
Change an appointment to a meeting in Outlook
This method will walk you through inviting meeting attendees for an appointment and convert the appointment to a meeting in Outlook.
1. Shift to the Calendar view, right click the appointment you will convert to a meeting in Calendar, and then select the Invite Attendees from the right-clicking menu. See screenshot:
2. Now a meeting window is opening with selected appointment’s content. Please click the To button. See screenshot:
3. In the popping up Select Attendees and Resources dialog box, please select contacts you will invite as attendees, click Required/Optional/Resources button as you need, and click the OK button. See screenshot above:
Note: Holding the Ctrl key, you can select multiple nonadjacent contacts by clicking each contact; holding the Shift key, you can select multiple adjacent contacts by clicking the first contact and the last one.
4. Now you go back to the meeting window, please edit the meeting content and click the Send button.
So far we have converted the selected appointment to a meeting and sent to specified attendees already.
Change meetings to appointments in Outlook
This method will introduce a VBA to convert selected meetings to appointments in Outlook. Please do as follows:
1. Shift to the Calendar view, and click to select the meetings you will convert to appointment in Calendar.
2. Press Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.
3. Click Insert > Module, and then paste below VBA code into the new Module window.
VBA: Convert meeting to appointments in Outlook
Sub Meetings2Appointments()
Dim sWindowType As String
Dim oItem As Object
sWindowType = TypeName(Application.ActiveWindow)
Select Case sWindowType
Case "Explorer"
If Application.ActiveExplorer.Selection.Count > 0 Then
For Each oItem In Application.ActiveExplorer.Selection
Debug.Print oItem.Class
If oItem.Class = olAppointment Then
If oItem.MeetingStatus <> olNonMeeting Then
Call Meeting2Appointment(oItem)
End If
End If
Next
End If
Case "Inspector"
Set oItem = Application.ActiveInspector.CurrentItem
If oItem.Class = olAppointment Then
If oItem.MeetingStatus <> olNonMeeting Then
Call Meeting2Appointment(oItem)
End If
End If
End Select
Set oItem = Nothing
End Sub
Sub Meeting2Appointment(oMeeting As Outlook.AppointmentItem)
With oMeeting
' remove all recipients
Do Until .Recipients.Count = 0
.Recipients.Remove 1
Loop
' reset meeting status
.MeetingStatus = olNonMeeting
.Save
End With
End Sub
4. Press the F5 key or click the Run button to exculpate this VBA.
And now all selected meetings are converted to appointments in Outlook.
Related Articles
Best Office Productivity Tools
Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook
🤖 AI Mail Assistant: Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...
📧 Email Automation: Out of Office (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Easily Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Boost Your Outlook Productivity with Tabbed Views / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Incoming Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Over 100 Features Await Your Exploration! Click Here to Discover More.