How to combine multiple workbooks to one workbook in Excel?

Have you ever been stuck when you have to combine multiple workbooks into a single workbook in Excel? The most terrible thing is that the workbook you need to combine contains multiple worksheets. Can anyone suggest a good way to handle this problem?

Combine multiple workbooks to one workbook with VBA
For advanced users, complicated.

Combine multiple workbooks to one workbook with Move or Copy command
Time-consuming operations.

Combine multiple workbooks to one workbook with Kutools for Excel
Easy, simple. <<Combine Multiple Workbooks>> is just one of 120 powerful features of Kutools.

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arrow blue right bubble Combine multiple workbooks to one workbook with VBA

Hint


For the skilled and professional programmers, you can use VBA scripts to combine multiple workbooks into one master workbook. You can deal with this with the following steps:

1. Put all the workbooks that you want to combine into the same directory. See screenshot:

doc-merge-multiple-workbooks1

2. Launch an Excel file that you want to combine other workbooks into.

3. Click Developer > Visual Basic, a new Microsoft Visual Basic for applications window will be displayed, click Insert > Module, and input the following code into the Module:

Sub GetSheets()
Path = "C:\Users\dt\Desktop\dt kte\"
Filename = Dir(Path & "*.xls")
Do While Filename <> ""
Workbooks.Open Filename:=Path & Filename, ReadOnly:=True
For Each Sheet In ActiveWorkbook.Sheets
Sheet.Copy After:=ThisWorkbook.Sheets(1)
Next Sheet
Workbooks(Filename).Close
Filename = Dir()
Loop
End Sub

Tip: In the above code, you can change the path to the one that you are using.

4. Then click doc-merge-multiple-workbooks-button button to run the code, and all of the worksheets (including the blank worksheets) within the workbooks have been merged into the master workbook.

Note: This VBA code can merge the entire workbooks into the master workbook, if you want to combine specified worksheets of the workbooks, this code will not work.


arrow blue right bubble Combine multiple workbooks to one workbook with Move or Copy command

If you are a rookie of Microsoft Excel, you have no choice but only have to copy the data of every sheet and paste them in to a new workbook one by one and applying the Move or Copy command. Using the Move or Copy command will help you export or copy one or several worksheets to a new workbook quickly.

1. Open all workbooks that you want to merge into a single workbook.

2. Select all of the worksheet names of a workbook in tab bar. You can select multiple with holding down Ctrl key or Shift key. Right click the worksheet name, and click the Move or Copy from context menu.

doc-merge-multiple-workbooks2

3. In Move or Copy dialog box, select the master workbook that you want to merge other workbooks into from the drop down list of Move selected sheets to book. And then specify the location of the merged worksheets. See screenshots:

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4. Then click OK. The selected worksheets have been moved to the master workbook.

5. Repeat the steps from 2 to 4 to move other workbooks to the master workbook. Then it combines all worksheets of opened workbooks into a single workbook. See screenshots:

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doc-merge-multiple-workbooks-arrow1
doc-merge-multiple-workbooks6

arrow blue right bubble Combine multiple workbooks to one workbook with Kutools for Excel

Fortunately, for rookies and new hands of Microsoft Excel, there are some available tools to help you quickly combine hundreds of workbooks into one. The function Combine in Kutools for Excel makes it much easier to combine multiple Excel files. The application is used for releasing the repetitive and redundant operations in Excel. It actually plays an important role if you have to deal with a large amount of Excel file in your daily work. Now, let's see how to get this function work in combining multiple workbooks.

Kutools for Excel: with more than 120 handy Excel add-ins, free to try with no limitation in 30 days. Get it Now.

After installing Kutools for Excel, please click Enterprise > Combine.

doc-merge-multiple-workbooks7

1. In the Combine Worksheets wizard, select Combine multiple worksheets from workbooks into one workbook. See screenshot:

doc-merge-multiple-workbooks8

2. On step2 of wizard, all the opened workbooks and worksheets are listed in the list boxes, you can click Add button to add other files or folders that you want to combine. Then check the specific worksheets you want to merge from the Worksheets list. See screenshot:

doc-merge-multiple-workbooks9

3. After specifying the worksheets that you want to merge, then continue to click the Next button, on step3 of wizard, you can do the following options:

doc-merge-multiple-workbooks10

Tips

  • (1.) You can rename the new combined worksheets by inserting the workbook names before or after the original worksheets, or you can just keep the original worksheet names by not check By inserting workbook name option.
  • (2.) If your workbooks contain some blank worksheets, you can keep or skip the blank worksheets as you need by clicking Skip drop down list.

4. Then click Finish button to merge the workbooks, and you will be asked if you want to save this scenario. If you want to save this scenario, please click Yes, and enter the name of the scenario, (see following screenshots), if you don’t want to save this scenario, please click No. When you want to use this scenario, you just only need to click Scenario button to choose the name of the scenario you need on step2 wizard.

doc-merge-multiple-workbooks11doc-merge-multiple-workbooks-arrow2doc-merge-multiple-workbooks12

5. Then the specified worksheets have been merged into a new workbook, and the worksheets are named with the workbook name before original worksheet name. A new worksheet named Kutools is also generated at the front of all the worksheets at the same time, which lists the workbooks with detailed information of each worksheets. See screenshot:

doc-merge-multiple-workbooks13

Note: If your worksheet name is too long, maybe the name characters are greater than 31characters, the combined name will not be displayed, and only show the original sheet name.

If you want to know more about this feature, please click Combine multiple worksheets from workbooks into one workbook.


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