How to remove blank or empty rows in Excel?

If there are hundreds of blank rows scattering through the whole worksheets, you will be frustrated about it. This tutorial is giving instructions on how to remove all the blank rows step by step.

Remove all the blank rows with Go To Special command

Remove all the blank rows with VBA code

Remove all the blank rows with only one click

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arrow blue right bubble Remove all the blank rows with Go To Special command

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1. Select the range containing blank rows you want to remove.

2. Click Home > Find & Select > Go To Special.

doc-delete-blank-rows1

3. In the Go To Special dialog box, check the Blanks option.

doc-delete-blank-rows2

4. And then click OK, all of the entire blank rows are highlighted. Then click Home > Delete > Delete Sheet Rows, the blank rows have been deleted from the selected range. See screenshots:

doc-delete-blank-rows3
-1
doc-delete-blank-rows4


arrow blue right bubble Remove all the blank rows with VBA code

The following VBA code also can help you to delete the blank rows of the selected range. Please do as this:

1. Select the range that you want to remove the blank rows.

2. Click Developer > Visual Basic, a new Microsoft Visual Basic for applications window will be displayed, click Insert > Module, and input the following code into the Module:

VBA: Remove blank rows of the selected range.

Sub DeleteBlankRows()
'Update 20131107
Dim Rng As Range
Dim WorkRng As Range
On Error Resume Next
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
xRows = WorkRng.Rows.Count
Application.ScreenUpdating = False
For i = xRows To 1 Step -1
If Application.WorksheetFunction.CountA(WorkRng.Rows(i)) = 0 Then
WorkRng.Rows(i).EntireRow.Delete XlDeleteShiftDirection.xlShiftUp
End If
Next
Application.ScreenUpdating = True
End Sub

3. Then click doc-merge-multiple-workbooks-button button to run the code. And the entire blank rows in the selection will be removed.


arrow blue right bubble Remove all the blank rows with only one click

You can use the third party add-in Kutools for Excel to quickly merge multiple columns. What is Kutools for Excel?

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1. Click Kutools > Delete Tools > Delete Blank Rows, see screenshot:

doc-delete-blank-rows5

2. Then you can choose the scope to delete the blank rows. You can delete the blank rows in the selected range, in active sheet, in selected sheets and in all sheets of Excel. For more detail information about this utility, please visit here.

Tip: If there is a row which looks like a blank row but it contains invisible characters in its cells, this utility cannot delete such blank rows.


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Comments  

+3#ejohns742014-01-14 15:20
When I do this, the text gets deleted. Help please.
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+2#W. Halyn2014-03-11 12:20
Don't know if you've solved the issue about additional text getting deleted, but I've posted a solution to what might be your problem.
It's listed below your question.
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+11#W. Halyn2014-02-10 16:11
"Blank rows deletion" is awkward by most methods. I had a set of three columns of data. The first column had title lines every five or six rows. The remaining two columns had random data at various rows all the way down. Sometimes a row in column two was blank, but the cell beside it in column three had data. Or vice versa.
Only SOME of the rows (1,242 in this case) were blank all the way across.
The PROBLEM was that selecting BLANK cells would DELETE ENTIRE ROWS that had data in other columns.
I found a perfect solution.

I created a fourth column in which I used the COUNTA function.
The formula went =COUNTA(A1:C1) and then copied it down thru several thousand rows of data.
So, my D column had a stack of 3s,2s,1s & 0s.
Then I used the FILTER command on Column D to only show the rows that equalled 0. The result was a sheet of empty cells with 0s in column D... ONLY the totally blank rows had been selected!
Then I clicked and dragged down the left-side ROW NUMBERS (those in the margin) to select those rows, right-clicked and selected DELETE. They all vanished.
When I turned OFF the filter, I had a perfect set of cleaned data.
In less than a minute! Done!
= = = = = = =
That was so easy, I then got fancy and changed the COUNTA function to only select items from the A column that had data in them. (Those rows happened to be "Title" rows for clumps of data below them.) It read =COUNTA(A1) and copied IT down the D column to the end. The result was a column of 1s and 0s.
When I turned FILTER on again and selected for "1", only the Title rows appeared. I selected those rows and BOLDed them. Then turned the Filter off, and again, perfect formatting down thru thousands of lines.
LOVE THAT FILTER FUNCTION!
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+1#Tony_L2014-04-09 16:28
This is a great solution, thanks!
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+1#Ashik2014-07-02 09:19
Great, Thank you very much
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+1#zahra2014-02-17 08:01
Thank you very much for the advice. It was great.
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+4#Ned2014-02-26 04:51
This is awesome.

Thank you very very very much

Ned
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+1#Daysha2014-03-10 21:57
You've just saved my life. :-)
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+1#Wasamut2014-03-10 23:57
The visual basic route was new to me and did the trick. Many thanks!
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+4#Jay2014-03-14 20:14
This is Cool!!! @ # W. Halyn. Thank You.
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0#Darko Loncar2014-03-17 09:04
I can't delete. I am using Excel 2010 and I want to delete blank rows from A147533 to (after ctrl - End) T448140.

What ever i did all rows stay undeleted in my spreadsheet. After ctrl-End I am again at T448140.
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0#W. Halyn2014-04-11 13:40
Darko.
Your first step in the extra column (which should be "U" column for the filtering), the formula in U147533 should read (judging from your supplied data) =COUNTA(A147533:T147533) and then COPY that down to row 448140. You should get a column of numbers, SOME of which will be zeroes.
Then click on the "U" letter at the top of the column (in the ruler margin) to highlight the entire column.
Then select the Filter function (Data tab, Filter), click on the little pull-down triangle, and delete all the checkmark choices except the one beside the "0" choice (OR the "Blanks" choice, if visible). Click on OK.
You should then see only rows that have zero data in them.

Then as described previously, with the Filter function still active, highlight the rows from 147533 to 448140 that are containing those selected row numbers (by clicking/dragging down the left ruler margin OR clicking top one and shift-clicking last one), and DELETE them. (Right-click, Delete).
When they vanish, turn the Filter function off and all other data will reappear.
Good luck!
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0#Darko Loncar2014-04-18 08:18
It doesnt work for me. Now I am using EXCEL 2013 and have this situation : my data are in range A1 to AF52222. When I click
Ctrl-End I come to cell AG56367. So I have all blank rows from 52223 to 56367.
After COUNTA(a2;af2) copied to row 56367 and highlighting rows 52223 to 56376 on Right-click EXCEL offers DELETE ROW and I deleted this rows.
After that I turn off Filter: with Ctrl-Home I come to cell A1, with Crtl-End I come to cell AG56367. So all was the same
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0#mzmolek12014-03-28 08:43
I tried this but when I used Kutools function: delete tools > In Selected Range I get message: "Successfully deleted 0 rows" and nothing changes.
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0#W. Halyn2014-03-31 14:01
Instead of using Kutools, try the method I described above. It uses plain old Excel, using the features available in all recent versions.
(That's if you're trying to delete ONLY all-blank rows, not partially-blank ones.)
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0#outofmyleague2014-04-11 04:33
can you just do all of this with a macro to be executed at the bottom of a sheet once all the data is collected and analyzed? I am doing an "IF/THEN" analysis for some folks and sin=ce that works automatically the above solution, while elegant, may be beyond their capacity(maybe mine too ...) So, once the data is completed I was looking to point then to a cell and click "go" and the blank rows would be eliminated ..... any ideas?
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0#W. Halyn2014-04-11 13:13
It would take about ten times longer to write such a macro (which would have to auto-calc total columns, total vertical fill in ALL columns, then calc which column to do the counts in, then execute the operation, etc.) than to just do the steps.
Really, the whole operation takes less than two minutes if you read over the instructions step by step. Maybe try displaying steps side-by-side with the work you're doing (or print the steps out, then follow along). Once you see it work the first time, you'll feel a lot more comfortable with it, and you'll definitely be wiser in the operation of the Filter function.
Re the folks you're doing the work for, just bring them the results; they probably don't care "how", they just wanna know "what". A quickly-cleaned-up database will look more impressive than watching how it got that way, especially if you're just learning how. Give it a practice run or two. Oh, and make a backup copy, of course, just in case Undo fails or something while trying it out.
(Mind you, at your first query, I envisioned a macro that would have to work in all environments. What YOU would find is that once you've got a fixed-structure data set going, you'll know exactly how the procedure works and could just record steps into a macro of your own, just for the speed factor.)
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0#outofmyleague2014-04-11 04:28
Can you turn all of this into a macro that could be executed at the bottom of a spreadsheet when the data is fished being collected?
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-2#Dana FitzGerald2014-04-16 00:40
Nice tutorial
--helped me greatly! Thanks!
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0#guru2014-04-30 07:04
Deleting the blank rows using the special command "Blank" doesnt work correctly in case i have multiple rows and multiple columns with some blank columns in between.The operation is deleting the rows with data and providuing the unexpected result.
Example : Columns : A to F having 5 rows of data as follows . When we do the blank operation we get unexpected reults (result doesn't show 5 rows..!!)

A B C D E F
Check1 Check2 Check3 Check4 Check6 Check7

Check1 Check2 Check3 Check4 Check7



Check1 Check2 Check3 Check4 Check7


Check1 Check2 Check3 Check4 Check6 Check7

Check1 Check2 Check3 Check4 Check6 Check7


any idea , why?
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0#KennKelley2014-06-16 15:16
W. Halyn: your solution worked perfectly for me. Using Excel 2007 and 2013.
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0#khachedu lal2014-06-18 10:41
great suggestion...............
thanks :lol:
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0#nanda2014-07-07 21:23
Its awsome it was very help full for me thanks a lot.
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0#Karthik2014-07-17 11:03
Hi,

If i follow above the procedure, getting error message as 'Selection is too large'. Then how to remove empty cells for large list.
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0#W. Halyn2014-07-19 13:54
Quoting Karthik:
Hi,
If i follow above the procedure, getting error message as 'Selection is too large'. Then how to remove empty cells for large list.


The first thing I would try is selecting half the database, or a quarter. If that works, repeat on remaining sections. If it does not, see if your computer has enough RAM available for processing such a large chunk of data. Without actually seeing the file, it's hard to say.
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