How to change or convert number to text in Excel?

Sometimes you may not want the numbers in the cells getting involved in calculating, or you may want to display leading zeros in numbers in cells. For doing so, you may need to change a number into text. The following methods can convert numbers in cells to text in Excel.

Convert number to text with Text function

Convert number to text with Format Cells command

Convert number to text with Kutools for Excel

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Supposing there are some numbers in cells as following screenshot shows. How do you convert these numbers to text?


arrow blue right bubbleConvert number to text with Text function

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If you are familiar with Microsoft Excel's formulas, you can convert numbers in cells to text with Text function.

If you just only want to convert the number to text without any formatting, you can use the formula: = Text (A1, “0”);

1. In cell E1, please enter the formula = Text (A1, “0”).

2. Then press Enter key. And select the cell E1, drag the fill handle over the range of cells that you want to apply this formula.

3. As the data is formula, you can change the formulas to values. Copy the cells and right-click where you want to paste the values and select Paste special. Select values and your values will be displayed as text as below.

If you want to display the leading zero in numbers, you can use this formula: =Text (A1, “0000”); such as convert 23 to 0023.

As the above steps, if you apply this formula, you will get the following result:

And if you want to convert the numbers to text which keep several decimal digits, you can use this formula: =Text (A1, “0.000”). Such as convert 23 to 23.000.

Also with above steps, if you apply this formula, you will get the result as the following screenshots:

Note: you can define the text style. For example, if you want to convert the numbers to text with a telephone number format, you can replace the "000" with "00-00000", or others.


arrow blue right bubble Convert number to text with Format Cells command

Microsoft Excel's Format Cells command is also able to convert numbers to text.

1. Select the numbers that you want to convert to text.

2. Right click the selected range, and choose the Format Cells item from context menu. See screenshot:

3. In the Format Cells dialog box, select the Text item in the Category box. See screenshot:

4. Click OK. Then numbers in selected range are converted into text.


arrow blue right bubble Convert number to text with Kutools for Excel

If you have Kutools for Excel installed, it will be easier for you to convert numbers in cells to text with Convert between Text and Number.

Kutools for Excel includes more than 120 handy Excel tools. Free to try with no limitation in 30 days. Get it Now.

1. Select the numbers that you want to change to text.

2. Click Kutools > Content Converter > Convert between Text and Number. See screenshot:

3. In the Convert between Text and Number dialog box, check the Number to text option. See screenshot:

4. Then click OK or Apply. All numbers in selected range are converted to text in the original range. See screenshots:

Kutools for Excel's Convert between Text and Number tool can quickly specify a range cells or a cell in your worksheet to recognize the numbers you enter as numeric data. And it can help you convert between the numbers and numbers stored as text in cells quickly.

Click here to know more about this feature.


Related article:

How to change or convert text to number in Excel?


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