How to add/insert leading zeros to numbers or text in Excel?

Supposing you need to input some zip codes or phone numbers in cells of Excel, then you will find Microsoft Excel removes the leading zeros by default. This article is going to show you some tutorials about how to add leading zeros to numbers or text in ranges of cells in Excel 2007/2010.

Add/ insert leading zeros to numbers with Text function

Add/ insert leading zeros to numbers and text with Concatenate function

Add/ insert leading zeros to numbers and text with Kutools for Excel

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Supposing you have a range of data, and you need to add zeros in front of each cells as following screenshots show. How could you quickly add the zeros before the numbers?

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arrow blue right bubble Add/ insert leading zeros to numbers with Text function

The Text function will add zeros in front of numbers, and make the new numbers with leading zeros in certain length.

Step 1: Enter the formula =Text (A1, "00000") in a blank cell which is adjacent to the data cell.

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Step 2: Then press Enter key, and select cell C1 drag the fill handle Description: Selected cell with fill handle across the range that you want to fill. Then you will view all the numbers in A1:B6 are copied and pasted to C1:D6 with leading numbers. And each numbers contains 5 digits.

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Tips: 1. As they are formulas, so when you need to copy and paste them to other places, you need to paste them as values.

2. This Text function can not add leading numbers for text.


arrow blue right bubble Add/ insert leading zeros to numbers and text with Concatenate function

If you want to insert specific digit of leading zeros into each number, for example three leading zeros for each number, you should try the Concatenate function.

Step 1: Enter the formula =Concatenate ("000", A1) in a blank cell and press Enter key. In this case, we enter the formula in Cell C1.

Step 2: Click the Cell C1, and drag the fill handle Description: Selected cell with fill handle across the range that you want to fill. Then you will view numbers in A1:B6 are pated to C1:D6, and each number contains three leading zeros.

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arrow blue right bubble Add/ insert leading zeros to numbers and text with Kutools for Excel

Functions or formulas may be not easy for you to remember and apply. Here is another tricky way, the Add Text utility of Kutools for Excel, to help you insert leading zeros before numbers in selections.

Kutools for Excel includes more than 120 handy Excel tools. Free to try with no limitation in 30 days. Get it Now.

Step 1: Select the range what you will work with.

Step 2: Right click the range, and select Formal cells from context menu. In the Format Cells dialog box, click the Text option in Category list under Number tab. Click OK.

Step 3: Click the Kutools > Text Tools > Add Text.

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Step 4: In the Add Text dialog box, enter zeros in the Text box, and select the Before first character option.

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Step5: And then click OK or Apply. Then all cells are added leading zeros in the selection.

The Add Text utility of Kutools for Excel supports us to add any specific text and characters before or after the original cell text. What's more, we can add specific text between original cell texts. No matter which settings you set, you can preview the cell changes in the Preview section. Click to know more about this utility.


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