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How to extract email addresses from mail folders in Outlook?

It is easy to extract email addresses from one email message with copying and pasting. But how to extract all email addresses from folders in Microsoft Outlook? Here we will walk you through extracting all email addresses from specified folders in Microsoft Outlook, and exporting as other files in detail.


Extract email addresses from a mail folder in Outlook

The following steps will guide you to extract email addresses from specified message folders in Microsoft Outlook at ease.

1. Open the Import and Export dialog box:
    A. In outlook 2007, please click the File > Import and Export.
    B. In Outlook 2010, please click the File > Open > Import.
    C. In Outlook 2013, please click the File > Open & Export > Import / Export.

2. In the Import and Export Wizard dialog box, please select the Export to a file, and then click the Next button.

3. In the Export to a file dialog box, please select the Comma Separated Values, and then click the Next button.

Note: In Outlook 2007 and 2010, it’s alternative to select the Comma Separated Values (Windows), Microsoft Access 97-2003 or Microsoft Excel 97-2003 in this step.

4. In the Export to a File dialog box, select a mail folder that you will extract email addresses from, and then click the Next button.

5. In the new Export to a File dialog box, please click the Browse button.
doct extract email 4

6. In the Browse dialog box:
1) Open a folder where you will save the extracted email addresses.
2) Enter a name for the extracted file in the File name: box.
3) Click the OK button.
doct extract email 5

7. Click the Next button.

8. In the Export to a File dialog box, please click the Map Custom Fields button.
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9. Then the Map Custom Fields dialog box comes out.
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1) Click the Clear Map button.
2) Select the From: (Address) in the From: box, and then drag it to To: box. Drag the To: (Address), CC: (Address), and BCC: (Address) to To: box with the same way. See the following screen shot:
3) Click the OK button.
doct extract email 8

10. Click the Finish button.

It may take several minutes to extract all email addresses in the fields of From, To, CC, and Bcc from the folder you specified in the Step 4.


Extract Email Addresses from Mail Folder and save as contacts in Outlook

If you have Kutools for Outlook installed, you can apply its Add from Message feature to extract all email addresses from all emails in a mail folder, and then save as individual contacts quickly in Outlook.

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1. Open the specified mail folder, press Ctrl + A keys to select all emails, and then click Kutools Plus > Add from Message.
doc add from message

2. In the Add a contact from a message dialog, please specify a contact folder you will save the new contacts to, and click the Start button. See screenshot:

3. Now all email addresses are extracted. Please click the OK button and Complete button successively to finish the work.

Shift to the specified contact folder, you will see all email addresses of senders and recipients are extracted from emails in the certain mail folder, and save as separate contacts in bulk.


Extract email addresses of senders/recipients from mail folder and save as Contact Group members

Kutools for Outlook also provides the Add to Group feature to extract email addresses of senders or recipients from all emails in a certain mail folder, and save extract email addresses as contact group members in bulk.

Kutools for Outlook: Ultimate Outlook toolkit with over 100 handy tools. Try it FREE for 60 days, no limitations, no worries!   Read More...   Start Free Trial Now!

1. Open the certain mail folder, press Ctrl + A keys to select all emails, and click Kutools Plus > Add to Group.
doc add to group

2. In the Add Recipients to Contact Groups dialog, please select All senders, All recipients, or All from the Scope drop down list, check the specified contact group you will save extracted email addresses to, and click the OK button. See screenshot:

Now all email addresses of senders or recipients of all emails in the certain mail folder are extracted and saved as the certain contact groups' members.


Demo: extract email addresses from mail folder in Outlook


Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


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Comments (13)
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This comment was minimized by the moderator on the site
How can I extract e-mails for all of m outlook e-mail, as well as them stored in subfolders) at once? TA!
This comment was minimized by the moderator on the site
Hello,

The ectract worked, however it is without any dates. So I cannot know when the email was received or sent. Please advise on this.

Thank you
This comment was minimized by the moderator on the site
Hi there,

The built-in export feature does not include the sent or recived time. If you want to have the information, please try Kutools for Outlook's Quick Report feature.
https://www.extendoffice.com/images/stories/comments/ljy-picture/quick-report.png

Amanda
This comment was minimized by the moderator on the site
Hi I did this last week with my sent emails folder and it worked perfectly. When I try it again now, the map custom fields and next button are both greyed out. Tried it with different folders and .pst files. Haven't changed anything. Not sure why its not getting through. Anyone has faced this issue?
This comment was minimized by the moderator on the site
thanks, very useful
This comment was minimized by the moderator on the site
Thanks, I got Extract my mail id with the help of you....
This comment was minimized by the moderator on the site
If i send someone an email and BCC a third person, can that third person export the email address of the person i sent the email to from their email?
This comment was minimized by the moderator on the site
Yes. The third person on BCC will see all information of the email except for other persons on BCC.
This comment was minimized by the moderator on the site
Same question as jc
This comment was minimized by the moderator on the site
Great explanation. Exactly what I was looking for. Thanks much!
This comment was minimized by the moderator on the site
Thank you for your support and the good explenation!
This comment was minimized by the moderator on the site
How to extract email addresses from mail folders in Outlook? => is it possible to include the subfolders ?
This comment was minimized by the moderator on the site
Hi, unfortunately no asnwer to that question so I'll ask again: is there a way to include subfolders ?
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