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How to hide non-working hours in Calendars in Outlook?

As you know, Microsoft Outlook shows the whole day from 12:00 AM to 11:59 PM in the Day view of Calendar, although we have assigned working hours. The non-working hours take up too much space and puzzle users to locate exact working hours in a minute. However, you cannot hide the non-business hours in Outlook. In this article, I will introduce a workaround to cover non-working areas with color in Calendars in Microsoft Outlook.

 

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As the non-working hours cannot actually be hidden from Calendar, as a workaround, we will guide you to create a daily recurring appointment, and cover non-working areas with color. You can do as follows:

Step 1: Shift to the Calendar view, and open the specified calendar in which you will hide non-working hours.

Step 2: Show the calendar in the Day view by clicking the Change View > Calendar and the Day button separately on the View tab.

 

Note: In Outlook 2007, you can click the View > Current View > Day/Week/Month, and then click the Day button above the calendar.

Step 3: Create a new appointment with:

  1. In Outlook 2010 and newer versions, click the New Appointment button on the Home tab;
  2. In Outlook 2007, click the File > New > Appointment.

Step 4: In the new coming Appointment window, specify subject and location, and then click the Recurrence button on the Appointment tab.

Step 5: Now in the Appointment Recurrence dialog box,

(1) In the Start box, enter the time you end up your work every day, for example the 6:00 PM;

(2) In the End box, enter the time you begin your work every day, such as 9:00AM;

(3) Check the Daily in the Recurrence pattern section;

(4) Check the No end date in the Range of recurrence section;

(5) Click the OK button.

Step 6: Now you get back to the Appointment window, and click the Show As box on the Appointment tab, and select the Out of Office from the drop down list. See screen shot below:

Step 7: Compose this new appointment, and click the Save & Close button.

Then you will see all non-working hours are covered by color in the Day view of Calendar from the second day of recurring range.

 


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Comments (20)
Rated 5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
Thats pretty handy and probably useful for some people, but I still don't understand how it HIDES non-working hours. It to me like you scheduled your off work time and set it so your shown as out of office during those hours. But this still doesn't actually HIDE those hours. I think when people ask for this feature they mean in the way that GOOGLE calendar functions. If you click hide non-working hours, it just doesn't show those hours on the calendar, leaving more room on the screen for the hours in which we actually DO schedule things. This doesn't help me at all, but... is there a way to do what I described, if anyone here knows how I would love some advice or help!! =) thanks in advance!
This comment was minimized by the moderator on the site
This is ridiculous and unhelpful.
This comment was minimized by the moderator on the site
That's 10 minuets of my life I'll never get back. Thanks for LESS THAN nothing!
This comment was minimized by the moderator on the site
This page does nothing to address "How To Hide Non-Working Hours In Calendars In Outlook?". Don't waste your time! It's deceptive and should be removed!!!
This comment was minimized by the moderator on the site
Unfortunately this is at the end of the page.
This comment was minimized by the moderator on the site
I agree this article is a total waste of time and the title is misleading. Whoever is the author, please get a different job.
This comment was minimized by the moderator on the site
It isn't exactly what we want ... but .... there is a little slide bar on the bottom right side of the calendar screen. If you increase the size you can then adjust your screen and then set the scroll bar on the right side to start at your beginning time. Not a true fix for what we want, but it gets us closer. :/
This comment was minimized by the moderator on the site
Thank you... I find your respond more helpful than the article. Didn't realize I can use the scroll bar...
This comment was minimized by the moderator on the site
WHOOHOO that did it. Use the SCroll bar, increased the view and then the DAY view does not overlap appointments. Thank you for the answer.
This comment was minimized by the moderator on the site
This is a better solution than the article provided. Thanks!
This comment was minimized by the moderator on the site
thumbs up!
This comment was minimized by the moderator on the site
Kudos to Nancy!.....still making people's day 4 year later.
Rated 5 out of 5
This comment was minimized by the moderator on the site
Garbage article.
This comment was minimized by the moderator on the site
this article is the suck.
This comment was minimized by the moderator on the site
Send me 9.95 for ver3 of this amazing hack. Free picture of Houdini included. He wont disappear, but your non working hours WILL. Guaranteed. Or Sue Me.
This comment was minimized by the moderator on the site
Try this. Doesn't necessarily hide, but does focus on working hours.

I was able to do this by going to View > Change View > Choose Preview (It was set to Calendar)

It then reverted back to my working hours display as opposed to a 24 hour display (which is not ideal)
This comment was minimized by the moderator on the site
Thank you. This was actually helpful.
This comment was minimized by the moderator on the site
much more helpful than the article itself - thanks
This comment was minimized by the moderator on the site
"Choose Preview" worked perfectly.  Thanks Bobby.
This comment was minimized by the moderator on the site
what a truly awful 'hack'. Is this the first time you have used a computer?
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