Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in


How to hide non-working hours in Calendars in Outlook?

As you know, Microsoft Outlook shows the whole day from 12:00 AM to 11:59PM in the Day view of Calendar, although we have assigned working hours. The non-working hours take up too much space and puzzle users to locate exact working hours in a minute. In this article, I will introduce a trick to hide non-working hours in Calendars in Microsoft Outlook.

Kutools for Outlook: 100+ New Advanced Tools for Outlook.
Office Tab: Enable Tabbed Editing and Browsing in Office, Just Like Chrome, Firefox, IE 8/9/10.
Classic Menu: Bring Old Menus and Toolbars Back to Office 2007, 2010, 2013, 2016 and 2019.

As the non-working hours cannot actually be hidden from Calendar, this method will guide you to create a daily recurring appointment, and cover non-working areas with color. You can do as following:

Step 1: Shift to the Calendar view, and open the specified calendar in which you will hide non-working hours.

Step 2: Show the calendar in the Day view with clicking the Change View > Calendar and the Day button separately on the View tab.


Note: In Outlook 2007, you can click the View > Current View > Day/Week/Month, and then click the Day button above the calendar.

Step 3: Create a new appointment with:

  1. In Outlook 2010 and 2013, clicking the New Appointment button on the Home tab;
  2. In Outlook 2007, clicking the File > New > Appointment.

Step 4: In the new coming Appointment window, specify subject and location, and then click the Recurrence button on the Appointment tab.

Step 5: Now in the Appointment Recurrence dialog box,

(1) In the Start box, enter the time you end up your work every day, for example the 6:00 PM;

(2) In the End box, enter the time you begin your work every day, such as 9:00AM;

(3) Check the Daily in the Recurrence pattern section;

(4) Check the No end date in the Range of recurrence section;

(5) Click the OK button.

Step 6: Now you get back to the Appointment window, and click the Show As box on the Appointment tab, and select the Out of Office from the drop down list. See screen shot below:

Step 7: Compose this new appointment, and click the Save & Close button.

Then you will see all non-working hours are covered by color in the Day view of Calendar from the second day of recurring range.


Recommended Productivity Tools

shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121

Kutools for Outlook - More than 100 Advanced Functions for Outlook, Improve 70% Efficiency For you

  • Complicated and repeated operations can be done a one-time processing in seconds.
  • Forward multiple emails individually with one-click, and auto forward by rules.
  • Auto CC/BCC every sending email and easy for customizing rules, and auto reply without requiring exchange server.
  • Powerful junk emails filter, remove duplicate emails, reply with attachment, bunch of one-click operations, and so on...
  • 60-day unlimited free trial. 60-day money back guarantee. 2 years free upgrade and support. Buy once, use forever.
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    Bobby · 3 months ago
    Try this. Doesn't necessarily hide, but does focus on working hours.

    I was able to do this by going to View > Change View > Choose Preview (It was set to Calendar)

    It then reverted back to my working hours display as opposed to a 24 hour display (which is not ideal)
  • To post as a guest, your comment is unpublished.
    SirChaz · 6 months ago
    Send me 9.95 for ver3 of this amazing hack. Free picture of Houdini included. He wont disappear, but your non working hours WILL. Guaranteed. Or Sue Me.
  • To post as a guest, your comment is unpublished.
    better than this aut · 7 months ago
    this article is the suck.
  • To post as a guest, your comment is unpublished.
    a · 7 months ago
    Garbage article.
  • To post as a guest, your comment is unpublished.
    Nancy · 1 years ago
    It isn't exactly what we want ... but .... there is a little slide bar on the bottom right side of the calendar screen. If you increase the size you can then adjust your screen and then set the scroll bar on the right side to start at your beginning time. Not a true fix for what we want, but it gets us closer. :/
    • To post as a guest, your comment is unpublished.
      Roxy · 1 years ago
      Thank you... I find your respond more helpful than the article. Didn't realize I can use the scroll bar...