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How to compare contacts and remove or merge duplicates in Outlook?

General, there are multiple contacts in Outlook, and sometimes you may want to compare the contacts and then remove or merge the duplicates in a folder in Outlook. But to compare the contacts one by one is time-wasted, here I introduce a trick on solving this job quickly in Outlook.

Compare contacts and remove or merge duplicates with Kutools for Outlook

remove all duplicate contacts from one or multiple contacts folders in outlook

In sometimes, we may repeatly add the same contacts, how can remove the duplicate contacts from one or multiple contacts folders? Kutools for Outlook's Duplicate Contacts function can quickly remove or merge duplicate contacts based on emails, full name or other criteria from one or more contacts folders .    Click for 45 days free trial!
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Kutools for Outlook: with dozens of handy Outlook add-ins, free to try with no limitation in 45 days.
Office Tab - Enable Tabbed Editing and Browsing in Office, and Make Work Much Easier...
Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
  • Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
  • More than 100 advanced features will solve most of your problems in Outlook 2010-2019 and 365. Full features 60-day free trial.

Compare contacts and remove or merge duplicates with Kutools for Outlook

In Outlook,there is no built-in function to compare contacts in one folder, but the Duplicate Contacts utility of Kutools for Outlook can quickly handle this job.

Kutools for Outlook , Includes 20+ powerful features and tools for Microsoft Outlook 2016, 2013, 2010 and Office 365.

Free install Kutools for Outlook, and then do as below steps:

1. Click Kutools >Duplicate Contacts.
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2. In Duplicate Contacts dialog, select the contact folder you use in the Please select contacts folder(s) section, and click Next.
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3. In Duplicate Contacts-Settings dialog, check the criteria you want to use to compare contacts in the Please select Contacts fields for duplicate comparison list box.
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4. Click Next, and check Delete (Move to the “Deleted Items” Folder) option or other options as you need.
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5. Click Next, then in Back Up section, choose back up or no backup as you need, then check Default or other options as you need in Result information section.
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6. Click Next,if you check the Prompt to back up option, you need to click Yes and select a folder to backup the contacts.(If you check the No backup option, ignore this step)

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7. Click OK, and then all duplicate contacts in the selected folder are listed in Result box.
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8. Click Execute. The duplicate ones have been removed.
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Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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