How to convert multiple appointments to tasks quickly in Outlook?
In this article, I will talk about how to convert an appointment or multiple appointments to tasks quickly and easily in Outlook.
Convert one appointment to task by dragging and dropping
Convert multiple appointments to tasks by applying VBA code
Convert one appointment to task by dragging and dropping
To convert one appointment to task, you just need to drag the appointment to task folder, please do as this:
1. In the "Calendar" window, select the appointment item that you need to convert to task and then drag and drop it to the "Tasks" icon at the bottom of navigation pane as following screenshot shown:
2. Then a new "Task" window is displayed, please click "Save & Close" button to save this appointment as task.
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Convert multiple appointments to tasks by applying VBA code
If you have multiple appointments need to be converted to tasks, the below VBA code can do you a favor, please do as follows:
1. Hold down the "Alt + F11" keys to open the "Microsoft Visual Basic for Applications" window.
2. Click "Insert" > "Module", copy and paste below code into the opened blank module:
VBA code: Convert multiple appointments to tasks
Sub ConvertAppointmentsToTasks()
Dim xItemCollection As VBA.Collection
Dim xActiveWindow As Object
Dim xItem As Object
Dim xSelection As Outlook.Selection
Dim xTaskFolder As Outlook.Folder
Dim xAppointmentItem As Outlook.AppointmentItem
Dim xTaskItem As Outlook.TaskItem
On Error Resume Next
Set xItemCollection = New VBA.Collection
Set xActiveWindow = Outlook.Application.ActiveWindow
If TypeOf xActiveWindow Is Inspector Then
Set xItem = xActiveWindow.CurrentItem
If xItem.Class = olAppointment Then xItemCollection.Add xItem
Else
Set xSelection = xActiveWindow.Selection
If xSelection Is Nothing Then Exit Sub
For Each xItem In xSelection
If xItem.Class = olAppointment Then xItemCollection.Add xItem
Next
End If
Set xTaskFolder = Application.Session.PickFolder
If xTaskFolder Is Nothing Then Exit Sub
For Each xAppointmentItem In xItemCollection
Set xTaskItem = xTaskFolder.Items.Add(olTaskItem)
With xTaskItem
.StartDate = Format(xAppointmentItem.Start, "Short Date")
.DueDate = Format(xAppointmentItem.End, "Short Date")
.Subject = xAppointmentItem.Subject & " (From Appt)"
.Categories = xAppointmentItem.Categories
.Body = xAppointmentItem.Body
.Save
.Display
End With
Next
End Sub
3. Select the appointments that you want to convert to task, and then click "Run Macro" button to run this code.
4. Then a "Select Folder" dialog will pop out, select a "Tasks" folder where you want to save the converted results.
5. Click "OK" button, and all selected appointments will be created as tasks. Then save and close the "Task" window one by one.
6. Now, you can go to the "Task" folder, all the selected appointments have been saved as new tasks.
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