How to automatically move sent meetings to a specific folder in Outlook?
Normally, after sending the emails or meetings, both of them will be located into the Sent Items folder. So, the Sent Items folder will be considerably messy and cumbersome. This article, I will introduce a method for moving the sent meetings to another folder automatically after the meeting is sent out.
To move all sent meeting invitations to another folder automatically, the following code can help you, please do as this:
1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.
2. In the Microsoft Visual Basic for Applications window, double click ThisOutlookSession from the Project1(VbaProject.OTM) pane to open the mode, and then copy and paste the following code into the blank module.
VBA code: Automatically move the sent meetings to a specific folder
Private WithEvents GExplorer As Outlook.Explorer Public WithEvents GSentFolder As Outlook.Folder Public WithEvents GSentItems As Outlook.Items Private Sub Application_Startup() Set GExplorer = Outlook.Application.ActiveExplorer End Sub Private Sub GExplorer_SelectionChange() Dim xFolder As Folder, xRootFolder As Folder Dim xRootFldName As String Dim xPos As Integer On Error Resume Next Set xFolder = Outlook.Application.ActiveExplorer.CurrentFolder xPos = VBA.InStr(3, xFolder.FolderPath, "\") If xPos > 0 Then xRootFldName = VBA.Mid(xFolder.FolderPath, 3, xPos - 3) Else xRootFldName = VBA.Mid(xFolder.FolderPath, 3, Len(xFolder.FolderPath) - 2) End If Set xRootFolder = Outlook.Application.Session.Folders(xRootFldName) Set GSentFolder = xRootFolder.Folders("Sent Items") Set GSentItems = GSentFolder.Items End Sub Private Sub GSentItems_ItemAdd(ByVal Item As Object) Dim xMeetingItem As Outlook.MeetingItem Dim xTargetFolder As Outlook.Folder On Error Resume Next If Item.Class <> olMeetingRequest Then Exit Sub Set xMeetingItem = Item Set xTargetFolder = GSentFolder.Folders("Meetings") If xTargetFolder Is Nothing Then Set xTargetFolder = GSentFolder.Folders.Add("Meetings") End If xMeetingItem.Move xTargetFolder End Sub
3. Then, save and close the code window. Now, when a meeting email is sent out, it will be move to a new folder named Meetings under the Sent Items folder automatically, see screenshot:
Best Office Productivity Tools
Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook
📧 Email Automation: Out of Office (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
Over 100 Features Await Your Exploration! Click Here to Discover More.