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How to classify the emails by month in Outlook?

Author Xiaoyang Last modified

If there are lots of emails in your Inbox, to make the mailbox look neat and well-organized, you can store or archive them into different folders based on the specific month of the emails’ received time as below screenshot shown. Normally, you can create the folders manually and then move them one by one. Obviously, this approach will be time-consuming and troublesome. In this article, I will talk about a VBA code for solving this task quickly and easily.

classify-emails-by-month/doc-classify-by-month-1

Classify the emails based on month with VBA code

To move the emails to different folders based on month, please apply the below VBA code:

1. Click to select the Inbox folder that you want to classify the emails.

2. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

3. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Classify the emails based on month

Sub ClassifyEmailsbyMonth()
'Updateby ExtendOffice
Dim xCurFolder As Folder
Dim xMoveFolder As Folder
Dim xMail As MailItem
Dim I As Long
Dim xYear As String, xMonth As String
On Error Resume Next
Set xCurFolder = Application.ActiveExplorer.CurrentFolder
For I = xCurFolder.Items.Count To 1 Step -1
  DoEvents
  If xCurFolder.Items.Item(I).Class = olMail Then
    Set xMail = xCurFolder.Items.Item(I)
    xYear = Year(xMail.ReceivedTime)
    xMonth = Month(xMail.ReceivedTime)
    Set xMoveFolder = Nothing
    Set xMoveFolder = xCurFolder.Folders(xYear & "." & xMonth)
    If xMoveFolder Is Nothing Then
      Set xMoveFolder = xCurFolder.Folders.Add(xYear & "." & xMonth)
    End If
    xMail.Move xMoveFolder
  End If
Next
Set xMoveFolder = Nothing
Set xCurFolder = Nothing
End Sub

classify-emails-by-month/doc-classify-by-month-2

4. Then, press F5 key to execute this code, and all the emails in the selected Inbox folder are classified by specific month of the emails’ received time, see screenshot:

classify-emails-by-month/doc-classify-by-month-1

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