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Convert contact group members to individual contacts in Outlook

Author: Siluvia Last Modified: 2024-06-25

To efficiently add members from a contact group as individual contacts and remove them from the original group in Outlook, you can utilize the Break Contact Group utility offered by Kutools for Outlook. This tool allows you to efficiently transform all or certain members of a distribution list into separate contacts within Outlook.

Convert distribution list members to individual contacts in Outlook

Advantages of Kutools for Outlook's Break Contact Group

  • πŸš€ Streamlined Workflow: Streamlines the conversion of distribution list members into individual contacts through an intuitive interface requiring only a few clicks. This simplicity is particularly noteworthy when compared to the complex and time-consuming steps required by Outlook, making it exceptionally easy and efficient for users to manage their contact lists.
  • 🧹 Maintains Clean and Organized Contact List: By selectively converting and removing members, Kutools helps maintain a clean and organized contact list, ensuring only relevant contacts are kept.
  • ⚑ Rapid Group Dissolution: Enables the quick disbanding of a contact group. This advantage is pivotal for users looking to efficiently manage and reorganize their contacts, allowing for immediate separation of group members into individual contacts with minimal hassle and maximum speed.
  • πŸ›‘οΈ Preserves Contact Information: Guarantees that essential details like names and email addresses are retained after contacts are separated from the group, ensuring no information is lost in the process.

Convert distribution list members to individual contacts in Outlook

You can do as follows to convert or save all or specific members of a distribution list into individual contacts in Outlook.

  1. Switch to the Contacts (People) view and select the contact group you wish to separate. Then, click Kutools Plus > Contact Group > Break Contact Group.

  2. In the Break Contact Group dialog box, select the contacts you wish to separate by checking them individually, or use the All button to select all contacts at once. Then, click OK. In the dialog box that appears next, click the Yes button.


  • If you select all members from the contact group, all members of the selected contact group will be converted into individual contacts, and the original contact group will be removed.
  • If you select only some of the members, then only those chosen contacts will be converted into individual contacts, while the remaining members will stay within the original contact group.

Start your free trial of Kutools for Outlook today by downloading it now!

Demo: Convert distribution list members to individual contacts in Outlook

Discover the Kutools / Kutools Plus tab in this video, added by Kutools for Outlook. Now, most features, including AI functionalities, are free! Pro features come with a 30-day trial without limitations!

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