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Quickly delete or move duplicate contacts in Outlook

When you importing contacts into Outlook from an excel spreadsheet or other applications, the duplicate contacts may have been created in your contacts folder. To delete all the reduplicate ones, for most Outlook users, that's an annoying and time-consuming task. But today, with Kutools for Outlook's Duplicate Contacts utility, you can quickly delete or move all duplicate contacts from your Outlook contacts folder at once.

Quickly delete or move duplicate contacts in Outlook

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bubble Quickly delete or move duplicate contacts in Outlook

To quickly delete or move all duplicate contacts in Outlook, you can get it done as follows.

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1. Click Kutools > Duplicate Contacts in Contact group. See screenshot:

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If you are in Narrow view of Kutools for Outlook, click Kutools Plus > Duplicate Contacts.

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2. In the Duplicate Contacts dialog, please specify the Contacts folder that you want to delete duplicates. See screenshot:

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3. Then click Next button to go the Duplicate Contacts - Settings - Step 1 (of 3) wizard, check the contacts fields criteria that you want to delete the duplicates based on, see screenshot:

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Note: If you check Search all duplicates in selected Contacts folders option, the duplicate contacts within all selected folders will be searched. If you don’t check this option, the duplicates will be searched in their own contacts folder separately.

4. Go on clicking Next button, in the second wizard, please choose one option that you want to deal with the duplicate contacts from the Select a way to delete / merge the duplicate contacts section.

You can select Delete permanently, Delete (Move to “Delete Items” Folder), Move all duplicates (except the first one) to folder or Move all duplicates (include the first one) to folder as you need, see screenshot:

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Note: If you choose Move all duplicates to folder option, you should select a contact folder to put the duplicate contacts by clicking the Browse button, see screenshot:

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5. Then, click Next button, in the third wizard, please do the following operations:

(1.) You can back up the contacts as you need;

(2.) Specify the duplicate contacts result information after searching the duplicates in the Operation Result section;

(3.) Check or uncheck Display all contacts as you need. ( Uncheck will only display duplicate contacts)

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6. And then click Next button, when you want to backup the contacts, a prompt box will pop out to remind you saving the original contacts as following screenshot shown:

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7. Then click OK button, you will get the following results:

(1.) If you don’t check Search all duplicates in selected Contacts folders option in step 3, all duplicates in their own contacts folder will be searched out, see screenshot:

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(2.) If you check Search all duplicates in selected Contacts folders option in step 3, all duplicates in the selected contacts folder will be searched out, see screenshot:

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8. At last, click Execute button to start running this feature, and then all duplicates will be deleted or moved as you need.

Notes:

(1) You can check Delete / merge the duplicate contacts directly option after configuring the settings first time, then click Start button to execute this feature at once, see screenshot:
shot remove duplicate contacts 10

(2) This feature will also delete duplicate contact groups.


Demo: Delete or move duplicate contacts in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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