How to add check marks in emails in Outlook?
Check mark symbols are commonly used to indicate confirmation, approval, or selection in emails, making them visually clear and easy to recognize. While Outlook allows you to insert check marks using its built-in Symbol feature, this method requires multiple steps every time you need one, making it inefficient for frequent use. If you regularly add check marks to emails, Kutools for Outlook provides a faster, more intuitive solution with its AutoText feature, allowing you to save and insert check marks with just one click, eliminating repetitive steps and streamlining your workflow.
Manually Add Check Mark Symbols with the Symbol Feature in Outlook (Slow & Repetitive)
Add Check Mark Symbols Instantly with Kutools for Outlook 👍 (Fast & One-Click)
Manually Add Check Mark Symbols with the Symbol Feature in Outlook
Outlook’s Symbol feature lets you insert check marks manually, but it requires navigating the Symbol menu each time. Follow these steps to add check marks to your emails.
1. In the email, go to the Insert tab and click Symbol > More Symbols.
2. In the Symbol dialog box:
- 1). Select Wingdings from the Font dropdown list.
- 2). Scroll to the bottom to find the check mark symbols.
3. Select your preferred check mark and click Insert.
4. Click Close when finished.
Limitations of the Symbol Feature in Outlook:
- ❌ Time-Consuming Process: Requires multiple clicks each time you insert a check mark.
- ❌ Lack of Quick Access: No way to store frequently used symbols for easy retrieval.
- ❌ No Customization: You have to manually adjust size, style, or color every time.
- ❌ Inefficient for Frequent Use: If you often insert check marks, this method becomes repetitive and tedious.
Add Check Mark Symbols Instantly with Kutools for Outlook 👍
For users who frequently insert check marks, Kutools for Outlook provides a much easier and faster way. By saving check marks as AutoText entries, you can insert them with just one click anytime you need them.
Say goodbye to Outlook inefficiency! Kutools for Outlook makes batch email processing easier - now with free AI-powered features! Download Kutools for Outlook Now!!
Step 1: Save check mark symbols as AutoText entries
1. Open Outlook, and click Kutools > Resource to open the Kutools AutoText Pane on the right side of the Outlook window.
2. Select the checkmark in the message body and click the Add button in the AutoText pane.
3. In the New AutoText dialog box:
- 1). Enter a name for the check mark entry in the Name field.
- 2). Choose a category from the Category dropdown menu for easy organization (or create a new category by clicking "New Category.").
- 3). Click Add to save the check mark template.
4. Repeat these steps to save multiple check mark styles if needed.
Step 2: One-Click insertion of check marks
Whenever you need to add a check mark, just open the AutoText Pane and click the saved check mark entry. The check mark will be instantly inserted into your email.
Why Choose Kutools for Outlook
- ✅ One-Click Insertion: No need to search through symbols every time.
- ✅ Saves Time & Effort: Add check marks instantly with a single click.
- ✅ Better Organization: Store and categorize check marks for quick access.
- ✅ No Repetitive Steps: Once saved, check marks are always available.
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!
🚀 One-Click Download — Get All Office Add-ins
Strongly Recommended: Kutools for Office (5-in-1)
One click to download five installers at once — Kutools for Excel, Outlook, Word, PowerPoint and Office Tab Pro. Click to download now!
- ✅ One-click convenience: Download all five setup packages in a single action.
- 🚀 Ready for any Office task: Install the add-ins you need, when you need them.
- 🧰 Included: Kutools for Excel / Kutools for Outlook / Kutools for Word / Office Tab Pro / Kutools for PowerPoint