Note: The other languages of the website are Google-translated. Back to English
Log in  \/ 
Register  \/ 


How to avoid/prevent downloading duplicate emails in Outlook?

Let’s say you receive duplicate emails every day, and it seems you can’t delete duplicate emails at all. How annoy it is! Actually there are numerous factors causing duplicate emails. Here we will talk about one of the factors: multiple email accounts configuring in Outlook. This article provides you with a trick of avoiding or preventing downloading duplicate emails caused by multiple email accounts configuring in Outlook.

Avoid or prevent from downloading duplicate emails in Outlook

Avoid or prevent from downloading duplicate emails in Outlook

This section will walk you through configuring the Send/receive settings and prevent Microsoft Outlook from downloading duplicate emails from mail sever. Please do as follows:

1. Open the Send/Receive Groups dialog box:
A. In Outlook 2010 or later versions, click the Send/Receive Groups > Define Send/Receive Groups in the Send & Receive group under Send / Receive tab.
B. In Outlook 2007, click the Tools > Options, and then click the Send / Receive button under the Mail Setup tab.

2. In the Send & Receive Groups dialog box, click the Edit button.

3. In the new opening Send & Receive Setting – All Accounts dialog box, select the email count in the left bar, and then click the Account Properties button.

4. In the Internet E-mail Settings dialog box, go to the Delivery section under the Advanced tab, and disable the Leave a copy of messages on the server temporarily.

5. Click OK button to exit the dialog box. After you configuring the accounts’ setting, it will automatically avoid downloading duplicate emails that caused by multiple email accounts receiving same emails.

Note: The above method is valid for POP3 email account type. If your Email account type is SMTP, for example the Gmail, you are not able to find the Delivery section under Advanced tab in the above Step 4.

Quickly search and delete duplicate emails in Outlook

With Kutools for Outlook’s Duplicate Emails feature, you can quickly find and delete them from multiple mail folders, or find and delete all duplicates from the selected ones with two clicks in Outlook. Click for 60-day free trial without limitation!
ad delete duplicate emails kto 9.50

Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
Say something here...
symbols left.
You are guest
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    Demitri Odeski · 6 years ago
    hi everyone. I would like to know if I can stop receiving same email.

    its better I explain.


    at work we have departments, who have department email addresses, ex. finance would be finance@...; or accounting would be accounting@...

    every employee has a personal email address which receives emails whenever their department's email is put in the email address line, but if someone puts my department's email address and also my personal one, I get the same email twice. I am also a part of multiple departments and can get the same email 3-4 times.


    Is there a rule or other way to only get one copy of that email and put the rest elsewhere automatically?


    You would really help me out if you know how to fix it.


    Thank you all in advance.