How to insert attachments in the body of an email message in Outlook?
By default, when you attach a file in Outlook, it appears in the attachment section above the email body. However, some emails display attachments inside the message body, making them more visible and harder to overlook. If you prefer this format, Outlook allows you to insert attachments directly into the email content. Below, we’ll guide you through two methods: inserting attachments into the email body from the start and moving existing attachments from the message header to the body.
Insert attachments directly into the email body
Move attachments from the Message header to the email body
Insert attachments directly into the email body
If you want to insert attachments directly into the message body while composing an email, follow these steps:
Step 1: Create a new email
Click "New Email" on the "Home" tab.
Step 2: Change the email format to Rich Text
To enable inline attachments, go to the "Format Text" tab and click "Rich Text" in the "Format" group.
Step 3: Insert the attachment
- Click inside the message body where you want to place the attachment.
- Go to the "Insert" tab and click "Attach File" or "Attach Outlook Item" (depending on the type of attachment).
- Select the file from the pop-up dialog and click "OK" or "Insert".
Result
The selected attachment is now embedded directly in the email body, appearing as an icon at the specified location.
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Move attachments from the Message header to the email body
If you’ve already attached files but want them to appear inside the email body instead of in the attachment section, you can easily move them:
Simply click the "Format Text" tab and select "Rich Text" in the "Format" group. The attachments will automatically move from the attachment section into the email body.
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