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## How to send a schedule recurring email in Outlook?

In Microsoft Outlook, you can easily send a schedule recurring appointment, meeting or task to others. But if you just want to send a schedule recurring email without any appointment, meeting or task, how can you do? Unfortunately, Outlook provides no feature for sending schedule recurring email, but in our tutorial, we will show you how to send a schedule recurring email in Outlook.

Send a schedule recurring email in Outlook with VBA code

#### Send a schedule recurring email in Outlook with VBA code

This tutorial is divided into four parts, you will succeed to send a schedule recurring email after finish these parts. Please do as follows.

First Part: Create a new appointment

1. Please navigate to the Calendar view by clicking Calendar in the Navigation Pane, and then create a new appointment by clicking New Appointment under Home tab.

3. In the Appointment dialog under Appointment tab. You need to:

 A: Type in the Subject B: Enter the recipients’ email addresses in the Location C: Configure the Start time and the End time D: Select the reminder under the Reminder drop-down list. If you choose 15 minutes, it means it will remind you 15 minutes early when the email is sent. E: Compose your Appointment body.

Note: The Appointment Subject will become the recurring email subject; and the Appointment body will become the recurring email body when the recipients received the email.

Second Part: Create a new category

Now you need to create a new category named “Send Schedule Recurring Email” as follows:

1. In the Appointment dialog, please click Categorize > All Categories in the Tags group under Appointment tab.

2. When the Color Categories dialog popping up, please click New button. In the Add New Category dialog, type “Send Schedule Recurring Email” in the Name field; and then choose a color in the Color drop-down list. Then click OK.

3. Then you will see the “Send Schedule Recurring Email” category is listed out, please check the box, and then click OK button.

Third Part: Set the Recurrence

Now, it is time to set the recurrence for the appointment.

1. Click Recurrence in the Options group under Appointment tab. See screenshot:

2. In the Appointment Recurrence dialog, configure your Recurrence pattern. If you need an end time, please configure it under Range of recurrence. And then click OK.

3. When it returns to the Appointment dialog, please click Save & Close button. See screenshot:

Last: Use the VBA code for sending the Schedule Recurring Email

1. Please press Alt + F11 to open the Microsoft Visual Basic for Applications dialog.

2. Double click on Project1 > Microsoft Outlook Object > ThisOutlookSession in the left pane. See screenshot:

3. Copy and paste the following VBA code to the VBA editor. And then click Save button.

VBA: sending schedule recurring email

Private Sub Application_Reminder(ByVal Item As Object)
'Updated by Extendoffice 20200522
Dim xMailItem As MailItem
Dim xItemDoc As Word.Document
Dim xNewDoc As Word.Document
Dim xFldPath As String
On Error Resume Next
If Item.Class <> OlObjectClass.olAppointment Then Exit Sub
If Item.Categories <> "Send Schedule Recurring Email" Then Exit Sub
Set xMailItem = Outlook.Application.CreateItem(olMailItem)
Set xItemDoc = Item.GetInspector.WordEditor
xFldPath = CStr(Environ("USERPROFILE"))
xFldPath = xFldPath & "\MyReminder"
If Dir(xFldPath, vbDirectory) = "" Then
MkDir xFldPath
End If
xFldPath = xFldPath & "\AppointmentBody.xml"
xItemDoc.SaveAs2 xFldPath, wdFormatXMLDocument ' wdFormatXML
Set xNewDoc = xMailItem.GetInspector.WordEditor
VBA.DoEvents
xNewDoc.Application.Selection.HomeKey
xNewDoc.Activate
xNewDoc.Application.Selection.InsertFile FileName:=xFldPath, Attachment:=False
With xMailItem
.To = Item.Location
.Recipients.ResolveAll
.Subject = Item.Subject
.Send
End With
Set xMailItem = Nothing
VBA.Kill xFldPath
End Sub

4. Click Tools > References to open the References - Project dialog. In the dialog, check the Microsoft Word Object Library option and click the OK button.

5. Press the Alt + Q keys at the same time to close the Microsoft Visual Basic for Applications window.

When the Reminder popping up, the email will be automatically sent to the recipients which you have typed in the Location field in the first part. Then click Dismiss in the Reminder dialog. And the email will be sent recurring every day in this time. See screenshot:

Note: The VBA code was successfully tested in Outlook 2010, 2013 and 2016.

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· 1 months ago
I have followed all the instructions: I enabled Macros; I configured the appointment as instructed and added the VBA Macro....I checked all the references as instructed.
The email is not being sent, and I'm not getting any compiler errors. What could be the problem? I'm using Outlook 2016.
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· 1 months ago
I have followed all the instructions: I enabled Macros; I configured the appointment as instructed and added the VBA Macro....I checked all the references as instructed.
The email is not being sent, and I'm not getting any compiler errors. What could be the problem? I'm using Outlook 2016.
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· 1 months ago
Is there a way to send the email from certain different e-mail (SendAs or SendOnBehalfOfName)?
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· 2 months ago
Every time any reminder pops up, i am getting a VBA error of "userdefined type not identified".
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· 1 months ago
Pardon me if this is something you already know, but without having other details besides what you posted, I suggest you make sure both microsoft office 16.0 object library AND microsoft word 16.0 object library are selected from step 4 above.
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· 2 months ago
Hi. I know this is an old post but I'm trying to use it to send a periodic email.

I'm able to complete all the steps but the code line:
Dim xItemDoc As Word.Document
prompts a compile error: "userdeffined type not defined "

I replaced with:
Dim xItemDoc As DocumentItem

compiles ok but emai does not get sent.

anyone can help?

thank you
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· 2 months ago
I get the reminder but no email, ideas?
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· 2 months ago
Same issue here
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· 3 months ago
I received the email, however the body of the email is blank. I have put text and a signature in the body but when the email comes the body of the email is blank.
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· 2 months ago
Try adding ".Body = Item.Body" under the line ".Subject = Item.Subject" in the VBA Code mentioned in this article.
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· 4 months ago
I have followed all instructions and made sure the object library was checked etc but get the error 'compile error user type not defined' when it's time for the reminder.
Any solutions to this?

Thanks!
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· 3 months ago
I get the same error. What's the solution here?
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· 2 months ago
I had the same error as well.
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· 5 months ago
It worked for me on Testing but when I made the changes to send it actually it didn't worked. Is there any specific modifications I needed to make? I see my Macro is disabled but it's on office system so I can't change it but assuming it worked for the first time it should work alright again; right?
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· 5 months ago
how can this be sent to emails that change on a weekly basis?
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· 5 months ago
If they change every week then it's not able to work really. What changes? if it's an attached file that should be fine because it grabs the file each time.
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· 6 months ago
this is not working for me
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· 8 months ago
I Tried using the above code it works very fine. But the problem is in the body of the email I am including Pictures, text and Hyperlinks to that. By the time mail reaching to the receiver everything is converting as a Text. Can anyone help me on this
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· 5 months ago
Hi,
Sorry for the inconvenience. The code has been updated to solve the problem. Please have a try and thank you for your comment.
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· 8 months ago
superb works for me thanks yaa
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· 10 months ago
It did work on my laptop before. I somewhat messed up my VBA. now it's not working..
How do I restart of clear my VBA?

I am not a programmer. I just wanted automatic email generated and googled it. Tried various things and then came across this post.

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· 11 months ago
How do you add an attachment to go with the email that is sent?
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· 11 months ago
Is there a way to make this BCC?
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· 1 years ago
I got to the VBA code copied, pasted, and saved fine. But no reminder popped up for me to dismiss. Will this still send?
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· 11 months ago
Hi Jan,
Please go to the Sent Items folder to check for the sending email.
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· 1 years ago
It's great work, tks
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· 1 years ago
This is limited on the number of email addresses you can add in the locations. Any work arounds?
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· 1 years ago
This still works. Just tested on Office 2016/ O365. Make sure macros are enabled. Make sure you are pasting the code under "application" and "Reminder" as shown in the screen shot.
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· 1 years ago
Good, now it works!
I've just one problem. If my Outlook client application is close, it don't work ...any solutions?
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· 1 years ago
I am getting a "compile error: invalid outside procedure" every time ANY reminder pops up, not just the one's for the scheduled send. Also, my scheduled send doesn't work. Any ideas? I copied and pasted the code from above. Thanks.
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· 1 years ago
Not working for me.... :(
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· 1 years ago
It didn't work for me either :/.Is there any update available?
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· 1 years ago
This still works? :D
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· 1 years ago
Does this still work? Unfortunately it doesn#t work for me...
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· 1 years ago
Does this go out as an invite? Does the recipient have to accept the invite?
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· 1 years ago
It's in the location field rather than in an invitee field, so, no - no invite goes out to the location address(es). No reminders to the location address(es) normally, either. This code is triggered by the application_reminder event for this appointment and adds functionality to it, to

- create an e-mail message

- put the appointment location address(es) in the To field of the e-mail message.

- put the appointment subject line in the Subject field of the e-mail message.

- put the appointment body in the Body field of the e-mail message.

- send the e-mail message.
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· 1 years ago
If I want multiple of these emails, each with a seperate category/calendar activity like "Send Schedule Recurring Email", "Send Schedule Recurring Email 2" & "Send Schedule Recurring Email 3" etc. How would I go about doing that? Do I copy this code all together for each category/calendar activity, or just add each "Send Schedule Recurring Email x" in the existing code? If so, how do I seperate them? Comma? < > ?
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· 1 years ago
Replace
If Item.Categories <> "Send Schedule Recurring Email" Then Exit Sub
with
If Left(Item.Categories,29) <> "Send Schedule Recurring Email" Then Exit Sub

Or, if your category names are all different, then
If Item.Categories <> "First category name" AND Item.Categories <> "Second category name" AND Item.Categories <> "something completely different" Then Exit Sub
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· 1 years ago
Just wanted to add my Thanks out here.
I was struggling with my own version of this and found this and others.
This is the best version of this I saw. Specifically what I like about it is - this works if you have multiple different emails you want to send. Because, it does not use "hardcoded" variables like the body or emails addresses pulling them from the appointment detail, you do not need to create different micros for each email or edit the code for every little detail that might change. You can even use this for non-reoccurring emails that you want o schedule (yes, you could do a delayed send). that's all controlled by the reoccurrence of the appointment.
The one con is like any macro based solution, outlook does have to be open (running).

A couple changes someone might want to make.
If you do not want replies going to everyone who got the email, change .To - to .BCC.
If you want to Review or make miner changes before it is sent, change .send to .display
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· 1 years ago
I tried this but I cannot get my tests to work.
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· 1 years ago
Hi,
Thank you so much. It works for Outlook 2016, the version we use at our company.
I have a question. What do I need to add to the VBA so that it will also grab pictures? I included picture/graphics in my Body. The email grabbed text only.

Ann
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· 1 years ago
For those it's not working - You need to enable Macro commands on Outlook first
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· 1 years ago
Is it necessary to attach a reminder to trigger the email?
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· 2 years ago
Hi there, my appointment did not send. I am unsure if there is an issue with the code I am using. I want to send the email to 6 addresses and have separated them with semi colons; do I need to put the actual email addresses in to the code? Here is the code I used:

Private Sub Application_Reminder(ByVal Item As Object)
Dim MItem As MailItem
Set MItem = Application.CreateItem(olMailItem)
If Item.MessageClass <> "IPM.Appointment" Then Exit Sub
If Item.Categories <> "Send Schedule Recurring Email" Then Exit Sub
MItem.To = "single or multiple emails separated by semi colon ";" "
MItem.CC = "single or multiple emails separated by semi colon ";" "

MItem.Subject = Item.Subject
MItem.Body = Item.Body
With MItem
.Attachments.Add "network path of the file to be attached. eg: \\abc\def\ghi.doc"
.Display

End With
MItem.Send
Set MItem = Nothing
End Sub

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· 2 years ago
God Day,
Any question about Outlook, please don’t hesitate to post in our forum: https://www.extendoffice.com/forum.html.
You will get more supports about Outlook from our Outlook professional.
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· 2 years ago
It didnt work for me
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· 2 years ago
Good Day,
The code has been updated in the post. Please try it again.
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· 2 years ago
Same here, Office 2010 and 2016. Works great when setting up the First occurance, does not work when the next recurring reminder triggers the next week.
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· 2 years ago
Good Day,
The code has been updated in the post. Please try it again.
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· 2 years ago
The first automatic one of the series worked but no more have
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· 2 years ago
I mean "dismiss"
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· 2 years ago
Nothing is happening after I click submit.
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· 2 years ago
Very useful, thank you for taking the time to create this.
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· 2 years ago
I do not receive an email after I hit DISMISS ... I did use <> in the location field - is that correct?
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· 2 years ago
Good Day,
The <> does not effect the sending. Actually there is something wrong with the VBA code, and the code now is updated in the post. Please try again. Thank you!
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· 2 years ago
Hi All,

I have added code to dismiss reminder once it was fired, so that we would not accidentally click snooze and cause the email to be resend. Also, code was added so that the full formatted email body is copied (including picture and attachment). Hope the code below will resolve all your issues.

Code as below:

Dim WithEvents objReminders As Outlook.Reminders
Private Sub Application_Reminder(ByVal Item As Object)
Dim MItem As MailItem
Set MItem = Application.CreateItem(olMailItem)
If Item.MessageClass <> "IPM.Appointment" Then Exit Sub
If Item.Categories <> "Send Schedule Recurring Email" Then Exit Sub
MItem.To = Item.Location
MItem.CC = ""
MItem.BCC = ""
MItem.Subject = Item.Subject
MItem.BodyFormat = olFormatHTML
Item.GetInspector().WordEditor.Range.Copy
MItem.GetInspector().WordEditor.Range.Paste
MItem.Display
MItem.Send
Set MItem = Nothing
End Sub

Private Sub Application_Startup()
Set objReminders = Application.Reminders
End Sub
Private Sub objReminders_ReminderFire(ByVal ReminderOBject As Reminder)

If ReminderOBject.Item.Categories <> "Send Schedule Recurring Email" Then Exit Sub

ReminderOBject.Dismiss

End Sub

Regards,
Engyaogoh
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· 2 years ago
<HELP>

hi I found out one.
The first test of the code, it works properly.
But I found out the next day to test, I found out it is not working anymore. (not sending the mail to the destination)

I have tried the macro setting, remove categories, seem not working too.
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· 2 years ago
Hey,
The code is now updated in the post, please try again! Thank you!
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· 2 years ago
A lot of people have asked about CC and adding an attachment and sending the mail to multiple people. Please use the VBA code below in place of the one provided in the VBA code step above.

Private Sub Application_Reminder(ByVal Item As Object)
Dim MItem As MailItem
Set MItem = Application.CreateItem(olMailItem)
If Item.MessageClass <> "IPM.Appointment" Then Exit Sub
If Item.Categories <> "Send Schedule Recurring Email" Then Exit Sub
MItem.To = "single or multiple emails separated by semi colon ";" "
MItem.CC = "single or multiple emails separated by semi colon ";" "

MItem.Subject = Item.Subject
MItem.Body = Item.Body
With MItem
.Attachments.Add "network path of the file to be attached. eg: \\abc\def\ghi.doc"
.Display

End With
MItem.Send
Set MItem = Nothing
End Sub
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· 2 years ago
Works well for Outlook 365! Thank you for sharing the code!
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· 2 years ago
It is not working in Outlook 2013. Any help?
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· 2 years ago
Dear Nani,
The code has been updated to be compatible with Outlook 2013.
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· 2 years ago
if my outlook is closed then mail is not sent. Is there any way to make it even when my outlook is closed
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· 2 years ago
What Happens if I want to CC people?
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· 2 years ago
Getting "Syntax Error " in VBA window. Using Outlook 2016 on Windows8
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· 2 years ago
Dear Mac,
The code has been updated to be compatible with Outlook 2016.
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· 2 years ago
I've setup multiple emails in outlook, how would it know to send it from?
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· 2 years ago
It will not let me add the amount of people I need to send too ?
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· 2 years ago
Asked and answered above. You add a distribution list (Outlook Contact Group) and use @ in the group name i.e. 'Spec@Group'. Put all the people you like in that group.
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· 2 years ago
Sorry - I'm not fully understanding "Spec@Group" - If I create a group called "NetworkMeeting" and add all the people in that, would the address be NetworkMeeting@MyDomain.com?