Two methods on send a schedule recurring email in Outlook?

In Microsoft Outlook, scheduling recurring appointments, meetings, or tasks is a breeze. But what if you need to send a recurring email without attaching it to an appointment, meeting, or task? Unfortunately, Outlook doesn't offer a built-in feature for this purpose. However, in this tutorial, we'll show you two solutions to send scheduled recurring emails in Outlook.

Send a schedule recurring email in Outlook with VBA code (complex)

Easily send schedule recurring emails in Outlook with an amazing tool (easy, free, supports multiple templates)

Send a schedule recurring email in Outlook with VBA code (complex)

This tutorial is divided into four parts, you will succeed to send a schedule recurring email after finish these parts. Please do as follows.

Part 1: Create a new appointment

1. Please navigate to the Calendar view by clicking Calendar in the Navigation Pane, and then create a new appointment by clicking New Appointment under Home tab.

3. In the Appointment dialog under Appointment tab. You need to:

Note: The Appointment Subject will become the recurring email subject; and the Appointment body will become the recurring email body when the recipients received the email.

Part 2: Create a new category

Now you need to create a new category named “Send Schedule Recurring Email” as follows:

1. In the Appointment dialog, please click Categorize > All Categories in the Tags group under Appointment tab.

2. When the Color Categories dialog popping up, please click New button. In the Add New Category dialog, type “Send Schedule Recurring Email” in the Name field; and then choose a color in the Color drop-down list. Then click OK.

3. Then you will see the “Send Schedule Recurring Email” category is listed out, please check the box, and then click OK button.

Part 3: Set the Recurrence

Now, it is time to set the recurrence for the appointment.

1. Click Recurrence in the Options group under Appointment tab. See screenshot:

2. In the Appointment Recurrence dialog, configure your Recurrence pattern. If you need an end time, please configure it under Range of recurrence. And then click OK.

3. When it returns to the Appointment dialog, please click Save & Close button. See screenshot:

Part 4: Use the VBA code for sending the Schedule Recurring Email

1. Please press Alt + F11 to open the Microsoft Visual Basic for Applications dialog.

2. Double click on Project1 > Microsoft Outlook Object > ThisOutlookSession in the left pane. See screenshot:

3. Copy and paste the following VBA code to the VBA editor. And then click Save button.

VBA: sending schedule recurring email

Private Sub Application_Reminder(ByVal Item As Object)
'Updated by Extendoffice 20200522
Dim xMailItem As MailItem
Dim xItemDoc As Word.Document
Dim xNewDoc As Word.Document
Dim xFldPath As String
On Error Resume Next
If Item.Class <> OlObjectClass.olAppointment Then Exit Sub
If Item.Categories <> "Send Schedule Recurring Email" Then Exit Sub
Set xMailItem = Outlook.Application.CreateItem(olMailItem)
Set xItemDoc = Item.GetInspector.WordEditor
xFldPath = CStr(Environ("USERPROFILE"))
xFldPath = xFldPath & "\MyReminder"
If Dir(xFldPath, vbDirectory) = "" Then
    MkDir xFldPath
End If
xFldPath = xFldPath & "\AppointmentBody.xml"
xItemDoc.SaveAs2 xFldPath, wdFormatXMLDocument ' wdFormatXML
Set xNewDoc = xMailItem.GetInspector.WordEditor
VBA.DoEvents
xNewDoc.Application.Selection.HomeKey
xNewDoc.Activate
xNewDoc.Application.Selection.InsertFile FileName:=xFldPath, Attachment:=False
With xMailItem
    .To = Item.Location
    .Recipients.ResolveAll
    .Subject = Item.Subject
    .Send
End With
Set xMailItem = Nothing
VBA.Kill xFldPath
End Sub

4. Click Tools > References to open the References - Project dialog. In the dialog, check the Microsoft Word Object Library option and click the OK button.

5. Press the Alt + Q keys at the same time to close the Microsoft Visual Basic for Applications window.

When the Reminder popping up, the email will be automatically sent to the recipients which you have typed in the Location field in the first part. Then click Dismiss in the Reminder dialog. And the email will be sent recurring every day in this time. See screenshot:

Note: The VBA code was successfully tested in Outlook 2010 and the later versions.

Easily send schedule recurring emails in Outlook with an amazing tool (easy,free, supports multiple templates)

Compare to the method above, Kutools for Outlook’s Recurring Email feature simplifies sending a recurring email. Here's a comprehensive guide on how to use this feature and why it's beneficial.

Go to download Kutools for Outlook and have a try.

1. Click Kutools > Recuriing Email.

2. If you are the first use this feature, a View and Manage Auto Recurring Send window pops out. Click New button to create an recurring email.

3. Then a message window is opening, and you need to:

3. Now the Emails Recurrence dialog box pops up, you need to specify the recurring time, recurring pattern and the range of recurrence for the email, and then click the OK button.

4. Now it returns to the message window, click Save & Close button to save the recurring settings and close the window.

5. o back to the View and Manage Recurring Send window, repeat the above step 1 to 4 to create multiple recurring emails as you need. And click Close.

6. A dialog pops up for you to enable the feature, click OK.

After finishing the above settings, the recurring emails will be sent automatically when the specified date and time is reaching.

Note: You can easily manage your recurring emails as follows.

Click to know more about this feature.

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