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How to always reply emails from specific account in Outlook?

By default, Outlook replies emails through the account which the emails have received. If you have multiple email accounts but just want to reply emails with a specific account, what can you do? With this tutorial, you can learn several tricks for always replying emails from specific account in Outlook.

Always reply emails from specific account with VBA code

Always reply emails from default account with Kutools for Outlook good idea3

Always reply with the defult account in outlook

In Outlook, you may have multiple accounts, but in some time, you may want to reply all received emails with the default account, to change it every time is troublesome, but in Kutools for Outlook, you can check the Always reply with default account option to handle this job easily.   Click for 45 days free trial!
doc reply with default account 2
 
Kutools for Outlook: with dozens of handy Outlook add-ins, free to try with no limitation in 45 days.
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Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
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arrow blue right bubble Always reply emails from specific account in Outlook with VBA code

With VBA code, you can easily reply emails from a specific account in Outlook as follows.

Kutools for Outlook, Includes 20+ powerful features and tools for Microsoft Outlook 2016, 2013, 2010 and Office 365.

1. Select an email that you want to reply to.

2. Please press Alt + F11 to open the Microsoft Visual Basic for Applications dialog box.

3. Expand the Project1 > Microsoft Outlook Objects by double-clicking them. And then double click the ThisOutlookSession to open the VbaProject.OTM dialog box.

4. Copy and paste the below VBA code into the dialog box.

VBA: always reply emails from specific account in Outlook.

Public Sub ReplyBySpecAccount()
Dim oAccount As Outlook.Account
Dim oMail As Outlook.MailItem
 
For Each oAccount In Application.Session.Accounts
If oAccount.DisplayName = "your account name" Then
    Set oMail = Application.ActiveExplorer.Selection(1).Reply
      oMail.SendUsingAccount = oAccount
    oMail.Display
End If
Next
 
End Sub

5. After pasting the above VBA code into the dialog box, please replace the “your account name” with the specific email account which you want always reply from. See screenshot:

6. And then press F5 key to run the VBA code.

7. After running the VBA code, a RE-Message window will pop up automatically with the specific account showing in the From field, please compose the email and then click Send button to send it.

Note: This VBA code have successfully tested in Outlook 2007, 2010 and 2013, but don’t carry out in Exchange 2007 and 2010.


arrow blue right bubble Always reply emails from default account with Kutools for Outlook

If you are not familiar with VBA, Kutools for Outlook -- a handy addin tool with more than 20 useful functions, can quickly and easily help you get it done

Kutools for Outlook, Includes 20+ powerful features and tools for Microsoft Outlook 2016, 2013, 2010 and Office 365.

Free install Kutools for Outlook, and then do as below steps:

1. Enable Outlook, and click Kutools > Options. See screenshot:
doc reply with default account 1

2. In the Options dialog, under Reply tab, check Always reply with default account in Account section. See screenshot:
doc reply with default account 2

3. Click OK to close the dialog, and from right now, you always use the default email address to reply emails.

Tip:

1. If you are using the Outlook 2013 / 2016, you need to check Open replies and forwards in a new window option in File > Options > Mail before using Always reply with default account. See screenshot:
doc reply with default account 3

2. You can check or change the default account in the Account Settings windown by clicking File > Info > Account Settings > Account Settings. See screenshot:
doc reply with default account 4


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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  • To post as a guest, your comment is unpublished.
    Ross Thomas · 1 years ago
    Does this only work for IMAP/POP? Testing with Exchange/O365 doesn't seem to be working.
    • To post as a guest, your comment is unpublished.
      Sunny · 1 years ago
      Are you mean the VBA code? It does not carry out in Exchange 2007 and 2010
  • To post as a guest, your comment is unpublished.
    fedorvinogradov · 2 years ago
    The VBA code doesn't work. I have Outlook 2010 and the default account is an Exchange account. The behavior of Outlook when replying stays the same - reply goes from the account which received a message.