How to always reply emails from specific account in Outlook?

Author Siluvia Last modified 2024-08-28

By default, Outlook replies emails through the account which the emails have received. If you have multiple email accounts but just want to reply emails with a specific account, what can you do? With this tutorial, you can learn several tricks for always replying emails from specific account in Outlook.

Always reply emails from specific account with VBA code

Always reply emails from default account with Kutools for Outlook

Always reply emails from specific account in Outlook with VBA code

With VBA code, you can easily reply emails from a specific account in Outlook as follows.

1. Select an email that you want to reply to.

2. Please press Alt + F11 to open the Microsoft Visual Basic for Applications dialog box.

3. Expand the Project1 > Microsoft Outlook Objects by double-clicking them. And then double click the ThisOutlookSession to open the VbaProject.OTM dialog box.

the screenshot of step 1 about using vba to always reply emails from specific account in Outlook

4. Copy and paste the below VBA code into the dialog box.

VBA: always reply emails from specific account in Outlook.

Public Sub ReplyBySpecAccount()
Dim oAccount As Outlook.Account
Dim oMail As Outlook.MailItem
 
For Each oAccount In Application.Session.Accounts
If oAccount.DisplayName = "your account name" Then
    Set oMail = Application.ActiveExplorer.Selection(1).Reply
      oMail.SendUsingAccount = oAccount
    oMail.Display
End If
Next
 
End Sub

5. After pasting the above VBA code into the dialog box, please replace the “your account name” with the specific email account which you want always reply from. See screenshot:

the screenshot of step 2 about using vba to always reply emails from specific account in Outlook

6. And then press F5 key to run the VBA code.

7. After running the VBA code, a RE-Message window will pop up automatically with the specific account showing in the From field, please compose the email and then click Send button to send it.

Note: This VBA code have successfully tested in Outlook 2007, 2010 and 2013, but don’t carry out in Exchange 2007 and 2010.

Always reply emails from default account with Kutools for Outlook

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Free install Kutools for Outlook, and then do as below steps:

1. Enable Outlook, and click Kutools > Options in the Options group. See screenshot:

2. In the Options dialog, under Reply tab, check Always reply with default account in Account section. See screenshot:

doc kutools reply with default account 2

3. Click OK to close the dialog, and from right now, you always use the default email address to reply emails.

Tip:

1. If you are using the Outlook 2013 / 2016, you need to check Open replies and forwards in a new window option in File > Options > Mail before using Always reply with default account. See screenshot:

2. You can check or change the default account in the Account Settings windown by clicking File > Info > Account Settings > Account Settings. See screenshot: