How to hide fax number in Select Names List in Outlook?

In Outlook, you may have discovered that in the “Select Names” list or address book, the E-mail address column contains not only the email addresses but also the fax entries which maybe annoy you. In this article, I introduce some ways to hide the fax number for you.

Hide fax number in Select Names list with VBA

remove all duplicate contacts from one or multiple contacts folders in outlook

In sometimes, we may repeatly add the same contacts, how can remove the duplicate contacts from one or multiple contacts folders? Kutools for Outlook's Duplicate Contacts function can quickly remove or merge duplicate contacts based on emails, full name or other criteria from one or more contacts folders . Click for 45 days free trial!

Kutools for Outlook: with dozens of handy Outlook add-ins, free to try with no limitation in 45 days.

Hide fax number in Select Names list with VBA

If you want to hide the existed fax number in Select Name list, please do as this:

1. Press Alt + F11 keys to enable Microsoft Visual Basic for Applications window.

2. Click Insert > Module to insert a new blank module, copy and paste below code to the script.

VBA: Hide exist fax number in Select Names

Sub HideFaxNumbers_ExistingContacts()
'UpdatebyExtendoffice2018-5-23
Dim xStores As Outlook.Stores
Dim xStore As Outlook.Store
Dim xRootFolder As Outlook.Folder
Dim xFolder As Folder
On Error Resume Next
Set xStores = Outlook.Application.Session.Stores
For Each xStore In xStores
    Set xRootFolder = xStore.GetRootFolder
    For Each xFolder In xRootFolder.Folders
        Call ProcessFolders(xFolder)
    Next
Next
End Sub
Sub ProcessFolders(ByVal CurrentFolder As Outlook.Folder)
Dim xContactItem As Outlook.ContactItem
Dim xSubFolder As Outlook.Folder
Dim xFax As String
Dim I As Integer
On Error Resume Next
If CurrentFolder.DefaultItemType <> olContactItem Then Exit Sub
xFax = "Fax: "
For I = CurrentFolder.Items.Count To 1 Step -1
    Set xContactItem = CurrentFolder.Items.Item(I)
    With xContactItem
        If (Len(.BusinessFaxNumber) <> 0) And InStrRev(.BusinessFaxNumber, Trim(xFax)) = 0 Then
            .BusinessFaxNumber = xFax & .BusinessFaxNumber
        End If
        If (Len(.HomeFaxNumber) <> 0) And InStrRev(.HomeFaxNumber, Trim(xFax)) = 0 Then
            .HomeFaxNumber = xFax & .HomeFaxNumber
        End If
        If (Len(.OtherFaxNumber) <> 0) And InStrRev(.OtherFaxNumber, Trim(xFax)) = 0 Then
            .OtherFaxNumber = xFax & .OtherFaxNumber
        End If
        .Save
    End With
Next I
If CurrentFolder.Folders.Count <> 0 Then
    For I = CurrentFolder.Folders.Count To 1 Step -1
        Set xSubFolder = CurrentFolder.Folders.Item(I)
        Call ProcessFolders(xSubFolder)
    Next I
End If
End Sub

3. Press F5 key to run the code, now the fax numbers have been hidden.

If you want to hide the fax number in new contacts, do as this:

1. Press Alt + F11 keys to enable Microsoft Visual Basic for Applications window.

2. Double click ThisOutlookSession from Project-1 pane, and then copy and paste below code to the script.

VBA: Hide fax number in new added contacts

Public WithEvents xInspectors As Outlook.Inspectors
Public WithEvents xContactItem As Outlook.ContactItem
Private Sub Application_Startup()
'UpdatebyExtendoffice2018-5-23
    Set xInspectors = Outlook.Application.Inspectors
End Sub
Private Sub xInspectors_NewInspector(ByVal Inspector As Inspector)
If TypeName(Inspector.CurrentItem) = "ContactItem" Then
    Set xContactItem = Inspector.CurrentItem
End If
End Sub
Private Sub xContactItem_PropertyChange(ByVal Name As String)
Dim xArr() As Variant
Dim xFax As String
On Error Resume Next
xArr = Array("BusinessFaxNumber", "HomeFaxNumber", "OtherFaxNumber")
xFax = "Fax: "
With xContactItem
    Select Case Name
        Case xArr(0)
            If InStrRev(.BusinessFaxNumber, Trim(xFax)) = 0 Then
                .BusinessFaxNumber = xFax & .BusinessFaxNumber
            End If
        Case xArr(1)
            If InStrRev(.HomeFaxNumber, Trim(xFax)) = 0 Then
                .HomeFaxNumber = xFax & .HomeFaxNumber
            End If
        Case xArr(2)
            If InStrRev(.OtherFaxNumber, Trim(xFax)) = 0 Then
                .OtherFaxNumber = xFax & .OtherFaxNumber
            End If
    End Select
End With
End Sub

3. Save the code and restart the Outlook to make the code effect.

From now on, all fax numbers of new created Contacts will be hidden in the Select Names: Contacts window.

Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.