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How to always reply messages in a fixed format automatically in Outlook?

Author: Siluvia Last Modified: 2020-10-30

By default, Outlook will always reply with the initial format of the received email. If you want to change the formatting of the reply emails and use it as the default reply formatting in the future, you can try the methods in this article.

Manually change the formatting of a reply email
Always reply messages in a fixed format automatically with Kutools for Outlook

Manually change the formatting of a reply email

Actually, you can manually change the email formatting when replying in Outlook. Please do as follows.

1. Open an email and click Reply button under the Home tab to reply it.

2. In the reply email window, go to the Format Text tab, then choose an email format as you need in the Format group. See screenshot:

3. Composing your email and send it.

Now the email has been replied in the specified format.

Always reply messages in a fixed format automatically with Kutools for Outlook

If you need to set one format as the default replying format in Outlook and always use it automatically in the future. The Fixed Reply Formatting utility of Kutools for Outlook can do you a favor.

Kutools for Outlook : with more than 20 handy Outlook add-ins, free to try with no limitation in 30 days.

1. Click KutoolsFixed FormattingFixed Reply Formatting > Set Reply Formatting

2. In the Set Reply Formatting dialog box, select a reply formatting as you need, and then click the OK button. 

3. Now you need to click Fixed FormattingFixed Reply Formatting > Enable Fixed Reply Formatting to make the utility take effect. See screenshot:

4. In the popping up Kutools for Outlook dialog box, click OK.

From now on, when replying emails, the reply message will be changed to the format you have specified.

If you want to have a free trial of this utility, please go to free download the software first, and then go to apply the operation according above steps.

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