How to always reply messages in a fixed format automatically in Outlook?
By default, Outlook will always reply with the initial format of the received email. If you want to change the formatting of the reply emails and use it as the default reply formatting in the future, you can try the methods in this article.
Manually change the formatting of a reply email
Always reply messages in a fixed format automatically with "Kutools for Outlook"
Manually change the formatting of a reply email
Actually, you can manually change the email formatting when replying in Outlook. Please do as follows:
1. Open an email and click "Reply" button under the "Home" tab to reply it.
2. In the reply email window, go to the "Format Text" tab, then choose an email format as you need in the "Format" group. See screenshot:
3. Compose your email and send it.
Now the email has been replied in the specified format.
Always reply messages in a fixed format automatically with "Kutools for Outlook"
If you need to set one format as the default replying format in Outlook and always use it automatically in the future, the "Fixed Reply Formatting" utility of "Kutools for Outlook" can do you a favor.
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1. Click "Kutools Plus" > "Utilities" > "Fixed Reply Formatting" > "Set Reply Formatting".
2. In the "Set Reply Formatting" dialog box, select a reply formatting as you need, and then click the "OK" button.
3. Now you need to click "Utilities" > "Fixed Reply Formatting" > "Enable Fixed Reply Formatting" to make the utility take effect. See screenshot:
4. In the popping up "Kutools for Outlook" dialog box, click "OK".
From now on, when replying emails, the reply message will be changed to the format you have specified.
If you want to have a free trial of this utility, please go to free download the software first, and then go to apply the operation according above steps.
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