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How to auto create a task when sending email in Outlook?

Author: Siluvia Last Modified: 2018-11-23

Sometimes, you may need to automatically create a task of an email when sending it in Outlook. Here we are providing a method for you to quickly get it done.

Auto create a task when sending email in Outlook with VBA

Auto create a task when sending email in Outlook with VBA

With the below VBA code, you can create a task automatically based on a sending email in Outlook. Please do as follows.

1. Launch your Outlook, press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, copy the below VBA code into the ThisOutlookSession code window.

VBA code: Auto create a task when sending email in Outlook

Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
'Updated by Extendoffice 20181123
    Dim xYesNo As Integer
    Dim xPrompt As String
    Dim xTaskItem As TaskItem
    Dim xRecipient As String
    On Error Resume Next
    xPrompt = "Do you want to create a task for this message?"
    xYesNo = MsgBox(xPrompt, vbYesNo + vbInformation, "Kutools for Outlook")
    Cancel = False
    If xYesNo = vbNo Then Exit Sub
    Set xTaskItem = Application.CreateItem(olTaskItem)
    For Each Rcp In Item.Recipients
        If xRecipient = "" Then
            xRecipient = Rcp.Address
            xRecipient = xRecipient & vbCrLf & Rcp.Address
        End If
    Next Rcp
    xRecipient = xRecipient & vbCrLf & Item.Body
    With xTaskItem
        .Subject = Item.Subject
        .StartDate = Item.ReceivedTime
        .DueDate = Date + 3 + CDate("9:00:00 AM")
        .ReminderSet = True
        .ReminderTime = Date + 2 + CDate("9:00:00 AM")
        .Body = xRecipient
    End With
    Set xTaskItem = Nothing
End Sub

Note: The message recipients and the message body will be added into the task body automatically. The start date of the task is the sent date of the message, and the task will be due in 3 days. You will be reminded of the task at 9 am after one day. You can change them as you need.

3. Save the code and press the Alt + Q keys to close the Microsoft Visual Basic for Applications window.

4. From now on, when clicking the Send button in a new or a replied email window, a Create Task dialog box will pop up as below screenshot shown, click Yes to send the email and create a task automatically, or click No to send the email without creating task.

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Comments (3)
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This comment was minimized by the moderator on the site

This worked for a few days and now it no longer works.

Is there a reason?
This comment was minimized by the moderator on the site
Hi Terri Amos,
Please enable the Enable all macros option and the Apply macro security settings to installed add-ins option as shown in the screenshot below. After that, restart your Outlook.
This comment was minimized by the moderator on the site
Is there a way to modify this as to include more of a link to the sent mail than just recipients & subject? ie. add the sent mail as attachment?
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