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How to create and use distribution list in Outlook?

If you frequently send emails to a team, you have to type or select the whole team members email addresses one by one every time you send an email. Fortunately, outlook has a function of creating distribution list that includes all the team members’ email address. You just need to select the distribution list, then your email will go to all recipients which were listed in the distribution list. The following instruction will show you how to create and use distribution list.

Create and use distribution list in outlook

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arrow blue right bubble Create and use distribution list in outlook

1. Launch outlook 2013 or 2010, Click Home > New Items. See screenshot:

2. Click More Items > Contact Group

3. On the Contact Group ribbon, click Add Members.

4. Select From Address Book from the drop-down list to add members.

5. In Select Members Contacts dialog, select one of your recipients and then click on Members button. Repeat that operation until this distribution list includes all the team members’ email address. Then click on OK button.

6. Type a name for your distribution list, and then click Save & Close.

7. When you want to send email to this team, select the distribution list from the Select Names dialog, click To, and then click on OK button. See screenshot:

8. Then the distribution list will appear on the To column. Compose your email, then you can send it. All the members in the distribution list will receive your email message.


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  • To post as a guest, your comment is unpublished.
    Nikki · 3 months ago
    Thank you so much, lifesaver!!
  • To post as a guest, your comment is unpublished.
    Tom Banfield · 3 years ago
    I have a number of Email Distribution Lists in Outlook, all consisting of people who are also Contacts in their own right. If I amend or delete an original Contact email address, Outlook does NOT seem to amend or delete the same address in my Lists and I have to painfully do each one by hand. Is there a way of ensuring that this happens automatically, as it does in Windows Live Mail?
  • To post as a guest, your comment is unpublished.
    yolanda · 5 years ago
    These instructions were excellent!!!!!!

    thank you