How to create and use distribution list in Outlook?
If you frequently send emails to a team, you have to type or select the whole team members email addresses one by one every time you send an email. Fortunately, outlook has a function of creating distribution list that includes all the team members’ email address. You just need to select the distribution list, then your email will go to all recipients which were listed in the distribution list. The following instruction will show you how to create and use distribution list.
Create and use distribution list in outlook
- Automate emailing with Auto CC/BCC, Auto Forward by rules; send Auto Reply (Out of Office) without requiring an exchange server...
- Get reminders like BCC Warning when replying to all while you're in the BCC list, and Remind When Missing Attachments for forgotten attachments...
- Improve email efficiency with Reply (All) With Attachments, Auto Add Greeting or Date & Time into Signature or Subject, Reply Multiple Emails...
- Streamline emailing with Recall Emails, Attachment Tools (Compress All, Auto Save All...), Remove Duplicates, and Quick Report...
Create and use distribution list in outlook
1. Launch outlook 2013 or 2010, Click Home > New Items. See screenshot:
2. Click More Items > Contact Group
3. On the Contact Group ribbon, click Add Members.
4. Select From Address Book from the drop-down list to add members.
5. In Select Members Contacts dialog, select one of your recipients and then click on Members button. Repeat that operation until this distribution list includes all the team members’ email address. Then click on OK button.
6. Type a name for your distribution list, and then click Save & Close.
7. When you want to send email to this team, select the distribution list from the Select Names dialog, click To, and then click on OK button. See screenshot:
8. Then the distribution list will appear on the To column. Compose your email, then you can send it. All the members in the distribution list will receive your email message.
Best Office Productivity Tools
Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook
🤖 AI Mail Assistant: Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...
📧 Email Automation: Out of Office (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Easily Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Boost Your Outlook Productivity with Tabbed Views / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Incoming Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Over 100 Features Await Your Exploration! Click Here to Discover More.
