Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in


How to create and use distribution list in Outlook?

If you frequently send emails to a team, you have to type or select the whole team members email addresses one by one every time you send an email. Fortunately, outlook has a function of creating distribution list that includes all the team members’ email address. You just need to select the distribution list, then your email will go to all recipients which were listed in the distribution list. The following instruction will show you how to create and use distribution list.

Create and use distribution list in outlook

Kutools for Outlook: 100+ New Advanced Tools for Outlook.
Office Tab: Enable Tabbed Editing and Browsing in Office, Just Like Chrome, Firefox, IE 8/9/10.
Classic Menu: Bring Old Menus and Toolbars Back to Office 2007, 2010, 2013, 2016 and 2019.

arrow blue right bubble Create and use distribution list in outlook

1. Launch outlook 2013 or 2010, Click Home > New Items. See screenshot:

2. Click More Items > Contact Group

3. On the Contact Group ribbon, click Add Members.

4. Select From Address Book from the drop-down list to add members.

5. In Select Members Contacts dialog, select one of your recipients and then click on Members button. Repeat that operation until this distribution list includes all the team members’ email address. Then click on OK button.

6. Type a name for your distribution list, and then click Save & Close.

7. When you want to send email to this team, select the distribution list from the Select Names dialog, click To, and then click on OK button. See screenshot:

8. Then the distribution list will appear on the To column. Compose your email, then you can send it. All the members in the distribution list will receive your email message.


Recommended Productivity Tools

shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121

Kutools for Outlook - More than 100 Advanced Functions for Outlook, Improve 70% Efficiency For you

  • Complicated and repeated operations can be done a one-time processing in seconds.
  • Forward multiple emails individually with one-click, and auto forward by rules.
  • Auto CC/BCC every sending email and easy for customizing rules, and auto reply without requiring exchange server.
  • Powerful junk emails filter, remove duplicate emails, reply with attachment, bunch of one-click operations, and so on...
  • 60-day unlimited free trial. 60-day money back guarantee. 2 years free upgrade and support. Buy once, use forever.
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    Tom Banfield · 2 years ago
    I have a number of Email Distribution Lists in Outlook, all consisting of people who are also Contacts in their own right. If I amend or delete an original Contact email address, Outlook does NOT seem to amend or delete the same address in my Lists and I have to painfully do each one by hand. Is there a way of ensuring that this happens automatically, as it does in Windows Live Mail?
  • To post as a guest, your comment is unpublished.
    yolanda · 4 years ago
    These instructions were excellent!!!!!!

    thank you