How to create and use a distribution list in Outlook?
If you frequently send emails to the same group of people, such as a team at work, manually adding each email address every time can be time-consuming. Fortunately, Outlook offers a convenient solution with its distribution list feature. By creating a distribution list, you can include all team members' email addresses in one group. Once set up, you simply select the distribution list when composing an email, and your message will be sent to all recipients listed in that group. This guide will walk you through the steps to create and effectively use a distribution list in Outlook, streamlining your email communications.
Create and use a distribution list in Outlook
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Create and use a distribution list in Outlook
1. Launch Outlook, and click Home > New Items. See screenshot:
2. Click More Items > Contact Group
3. On the Contact Group ribbon, click Add Members.
4. Select From Address Book from the drop-down list to add members.
5. In the Select Members: Contacts dialog, select one of your recipients and then click on the Members button. Repeat that operation until this distribution list includes all the team members’ email addresses. Then click on the OK button.
6. Type a name for your distribution list, and then click Save & Close.
7. When you're ready to send an email to the team, open the Select Names: Contacts dialog, choose the distribution list, click To, and then select OK. See screenshot:
8. Then the distribution list will appear on the To column. Compose your email, then you can send it. All the members of the distribution list will receive your email message.
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