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How to create and use a signature in Outlook?

Author: Siluvia Last Modified: 2024-07-16

Adding a signature at the end of every email you send or reply to is not only polite but also enhances your professional communication. Fortunately, Outlook provides an easy way to create and use your own signature, so you donโ€™t have to type it out each time. Follow these instructions to set it up.

Create and use signature in Outlook

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arrow blue right bubble Create and use signature in Outlook

1. Click File > Options. See screenshot:

2. In the Options dialog, click Mail > Signature. See screenshot:

3. Then the Signatures and Stationery dialog appears. Go to the E-mail Signature section, AND click the New button.

4. Enter a name for your signature, then click the OK button.

5. After naming your signature, move to the Edit signature section. Type your desired signature text in the blank area. You can enhance your signature by adding a Business Card, picture, and Hyperlink. Adjust your text using the word editing tools provided. Once done, click the OK button to close the dialog.

6. It will return to the Options window. Click OK to complete the setup process.

7. Now, when you compose an email, the signature will automatically appear in the content editing area. See screenshot:

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