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How to create and use a signature in Outlook?

Author Siluvia Last modified

Adding a signature at the end of every email you send or reply to is not only polite but also enhances your professional communication. Fortunately, Outlook provides an easy way to create and use your own signature, so you don’t have to type it out each time. Follow these instructions to set it up.

Create and use signature in Outlook

Create and use signature in Outlook

1. Click File > Options. See screenshot:

the step of creating and adding signature in outlook

2. In the Options dialog, click Mail > Signature. See screenshot:

the step of creating and adding signature in outlook

3. Then the Signatures and Stationery dialog appears. Go to the E-mail Signature section, AND click the New button.

the step of creating and adding signature in outlook

4. Enter a name for your signature, then click the OK button.

the step of creating and adding signature in outlook

5. After naming your signature, move to the Edit signature section. Type your desired signature text in the blank area. You can enhance your signature by adding a Business Card, picture, and Hyperlink. Adjust your text using the word editing tools provided. Once done, click the OK button to close the dialog.

the step of creating and adding signature in outlook

6. It will return to the Options window. Click OK to complete the setup process.

the step of creating and adding signature in outlook

7. Now, when you compose an email, the signature will automatically appear in the content editing area. See screenshot:

the step of creating and adding signature in outlook

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