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How to create and use signature in Outlook?

It is polite to add your signature at the end of every email when you send or reply to. You don’t need to type the signature every time you send or reply an email because outlook provides you an easy way with editing your own signature and make it convenient to use. Please have a look at the following instructions.

Create and use signature in outlook

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arrow blue right bubble Create and use signature in outlook

1. Click File > Options. See screenshot:

2. In the Options dialog, click Mail > Signature. See screenshot:

3. Then the Signatures and Stationery dialog pop up. In E-mail Signature section, click on New button.

4. Type a name for this signature, then click OK button.

5. After named the signature, move to the Edit signature part. Type your signature information in the blank area. You can also add Business Card, picture and Hyperlink to your signature. And adjust your word by using the word editing tools. Finally click  OK button to close the dialog.

6. It will return to the Options window, then click OK to finish the whole creating operation.

7. When you edit email, the signature will automatically show on the content edit area. See screenshot:


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  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
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