How to create and use signature in Outlook?
It is polite to add your signature at the end of every email when you send or reply to. You don’t need to type the signature every time you send or reply an email because outlook provides you an easy way with editing your own signature and make it convenient to use. Please have a look at the following instructions.
Create and use signature in outlook
- Automate emailing with Auto CC/BCC, Auto Forward by rules; send Auto Reply (Out of Office) without requiring an exchange server...
- Get reminders like BCC Warning when replying to all while you're in the BCC list, and Remind When Missing Attachments for forgotten attachments...
- Improve email efficiency with Reply (All) With Attachments, Auto Add Greeting or Date & Time into Signature or Subject, Reply Multiple Emails...
- Streamline emailing with Recall Emails, Attachment Tools (Compress All, Auto Save All...), Remove Duplicates, and Quick Report...
Create and use signature in outlook
1. Click File > Options. See screenshot:
2. In the Options dialog, click Mail > Signature. See screenshot:
3. Then the Signatures and Stationery dialog pop up. In E-mail Signature section, click on New button.
4. Type a name for this signature, then click OK button.
5. After named the signature, move to the Edit signature part. Type your signature information in the blank area. You can also add Business Card, picture and Hyperlink to your signature. And adjust your word by using the word editing tools. Finally click OK button to close the dialog.
6. It will return to the Options window, then click OK to finish the whole creating operation.
7. When you edit email, the signature will automatically show on the content edit area. See screenshot:
Best Office Productivity Tools
Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook
🤖 AI Mail Assistant: Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...
📧 Email Automation: Out of Office (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Easily Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Boost Your Outlook Productivity with Tabbed Views / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Incoming Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Over 100 Features Await Your Exploration! Click Here to Discover More.
