Skip to main content

How to create and use a signature in Outlook?

Author: Siluvia Last Modified: 2024-07-16

Adding a signature at the end of every email you send or reply to is not only polite but also enhances your professional communication. Fortunately, Outlook provides an easy way to create and use your own signature, so you donโ€™t have to type it out each time. Follow these instructions to set it up.

Create and use signature in Outlook

Office Tab - Enable Tabbed Editing and Browsing in Microsoft Office, Making Work a Breeze
Unlock Kutools for Outlook's free version now and enjoy over 70 features with unlimited access forever
Boost your Outlook 2021 - 2010 or Outlook 365 with these advanced features. Enjoy 70+ powerful features and elevate your email experience!

arrow blue right bubble Create and use signature in Outlook

1. Click File > Options. See screenshot:

2. In the Options dialog, click Mail > Signature. See screenshot:

3. Then the Signatures and Stationery dialog appears. Go to the E-mail Signature section, AND click the New button.

4. Enter a name for your signature, then click the OK button.

5. After naming your signature, move to the Edit signature section. Type your desired signature text in the blank area. You can enhance your signature by adding a Business Card, picture, and Hyperlink. Adjust your text using the word editing tools provided. Once done, click the OK button to close the dialog.

6. It will return to the Options window. Click OK to complete the setup process.

7. Now, when you compose an email, the signature will automatically appear in the content editing area. See screenshot:


Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

๐Ÿค– Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

๐Ÿ“ง Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

๐Ÿ“จ Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

๐Ÿ“ Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

๐ŸŒŸ Interface Magic: ๐Ÿ˜ŠMore Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

๐Ÿ‘ One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  ๐Ÿ•˜Show Sender's Time Zone ...

๐Ÿ‘ฉ๐Ÿผโ€๐Ÿคโ€๐Ÿ‘ฉ๐Ÿป Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single clickโ€”permanently free. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2
 

 

 

Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations