Create recurring meetings/appointments/emails in Outlook?

Author Siluvia Last modified 2025-04-14

Managing regular meetings, appointments, and emails can be streamlined using the "Recurrence" function in Outlook. This feature is especially useful for events that occur on a weekly, monthly, or annual basis. In this tutorial, we'll show you how to set up recurring appointments, meetings, and emails so you don’t have to manually enter them each time.

Create recurring meetings and appointments in Outlook

Create recurring emails in Outlook

Create recurring meetings and appointments in Outlook

For appointment recurrence:

1. Ensure you are in the "Calendar" section of Outlook. Set up your appointment by clicking "Home" > "New Appointment". See screenshot:

the steps of create recurring appointments in Outlook

2. Compose your appointment, then click the "Recurrence" button.

3. An "Appointment Recurrence" dialog will pop up. Select your ideal "time", "pattern," and "range" of your recurrence, then click "OK".

4. Now, click "Save & Close" to save the appointment and close the dialog.

For meeting recurrence:

1. Ensure you are in the "Calendar" section of Outlook. Set up your new meeting by clicking "Home" > "New Meeting". See screenshot:

the steps of create recurring meetings in Outlook

2. Compose your meeting information then click the "Recurrence" button. See screenshot:

3. An "Appointment Recurrence" dialog will pop up. Select your ideal "time", "pattern," and "range" of your recurrence, then click "OK".

4. After setting the recurrence, finalize any remaining details of your meeting. Click "Send" to dispatch the invitation to all the attendees. Your recurring meeting is now scheduled and attendees will receive notifications for each occurrence.

Create recurring emails in Outlook

Do you often need to send the same email on a regular basis? Perhaps a weekly report, monthly reminders, or even daily updates? Manually composing and sending these emails can be time-consuming and prone to errors. With "Kutools for Outlook", you can easily automate the process using its "Recurring Email" feature.

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Step 1. Install "Kutools for Outlook", and click "Kutools" > "Recurring Email".

Step 2. In the prompt dialog, click the "New" button to create a new recurring email.

click-new-button-to-create-new-recurring-email

Step 3. A new window will pop up. Compose your email message, including recipients, subject, and body, then click the "Recurrence" button.

Step 4. Configure the recurrence settings in the "Recurrence" dialog:

Set the "time" you want the email to be sent.
Select the "recurrence pattern" (daily, weekly, monthly, or yearly) that fits your schedule.
Define the recurrence range, specifying the start date and, if needed, the end date.