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How to remove or delete duplicate contacts in Outlook?

Author: Xiaoyang Last Modified: 2018-04-27

Supposing you have a number of duplicate contacts in your Outlook Contacts folder, and now you want to clean up the redundant contacts to release the room, it is a boring job if you delete them one by one, and here I can talk about some useful ways for you to solve this problem.

Delete duplicate contacts with Sort function

Delete duplicate contacts with Kutools for Outlook

Quickly remove all duplicate contacts from multiple Contact folders in Outlook

With Kutools for Outlook's (Delete) Duplicate Contacts utility, you can compare the specified contact fields to delete all duplicate contacts from multiple selected contact folders easily in Outlook.


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arrow blue right bubble Delete duplicate contacts with Sort function

With this Sort function, you can sort the full name or email address, then select all the duplicate contacts you want to remove.

1. Go to the Contacts item and select the contacts folder that contains duplicate contacts.

2. Click View > Change View > Phone to list the contacts, so that you can easily scan the contacts and see the duplicates.

3. Then click Full Name column to sort the contacts information by name, and the duplicate contacts are put together. See screenshot:

4. And then hold Ctrl key and select each duplicate contact, after highlighting the contacts you want to remove, right click, and choose Delete from the context menu (or you can press the Delete key from the keyboard to delete the selected contacts). See screenshot:

5. Then all the selected duplicate contacts are deleted.


arrow blue right bubble Delete duplicate contacts with Kutools for Outlook

For the first method, you need to select the duplicate contacts one by one, and it's probable to miss some duplicates if you are not paying more attention to look for the duplicate one. But if you have Kutools for Outlook, with its Delete Duplicate Contacts function, you can remove the duplicates with ease.

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1. Click Kutools > Duplicate Contacts.

2. In the Duplicate Contacts dialog, please check the contact folders you will remove duplicates from, and click the Next button.

3. In the Duplicate Contacts – Settings wizard, please check the contact fields you will remove duplicate contacts based on, and click the Next button.

4. In the wizard, please check the Delete (Move to the “Deleted Items” Folder) option, and click the Next button.

5. Still in the Wizard, please check the No backup option, and click the Next button.

6. Now all duplicate contacts are found and listed in the new Duplicate Contacts dialog, please click the Close button to close it.

One click to remove all duplicate contacts from the To/Cc/Bcc fields before sending emails in Outlook

Sometimes, you may add many recipients when composing an email in Outlook, and duplicate recipients are likely to come out in the To/Cc/Bcc fields. With Kutools for Outlook's Duplicate Names feature, you can quickly remove any duplicate recipients from he To filed, Cc field, and Bcc fields in an composing email.


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Demo: delete duplicate contacts in Outlook

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Comments (2)
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This comment was minimized by the moderator on the site
Duplicate contact
This comment was minimized by the moderator on the site
where is the menu shown in the instructions. Not in my outlook.
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